Maintenance Parts Procurement

fairlife; Town of Webster (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

fairlife, LLC in Webster, NY is seeking a Maintenance Buyer to secure parts, materials, and contractors for Webster Operations while maintaining an accurate inventory. You will purchase from approved vendors, coordinate with maintenance teams, and ensure timely deliveries to support production and facilities.

Responsibilities include negotiating pricing, tracking orders in CMMS/ERP, maintaining purchasing records, and developing preferred supplier lists to improve reliability and safety

Qualifications

• High School Diploma or Equivalent.
• Experience with CMMS/purchasing software systems.
• Computer skills: CMMS systems and purchasing software.
• Spreadsheet and word processing (Microsoft).
• Minimum 2 years in buying/procurement, or 5 years in mechanical sourcing.

Responsibilities

• Source and purchase MRO supplies, spare parts, tools, and services per procedures.
• Prepare purchase orders and communicate with suppliers and departments.
• Work with maintenance staff to ensure timely delivery of materials.
• Maintain records of purchases, pricing, and inventory levels; manage price lists.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Monitor supplier performance and resolve quality/delivery issues.
• Ensure compliance with safety, environmental, and procurement regulations.
• Use CMMS/ERP systems to track orders and update work orders with delivery timelines.

Skills

CMMS knowledge

Purchasing software

Vendor management

Negotiation

Cost analysis

Communication

Internet research

Read vendor manuals/drawings

Budgeting

Safety compliance

Education

High School Diploma or Equivalent

Tools

CMMS

Purchasing software

MS Excel

Job description

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com .

8 Hour Days

This is a day shift position, with hours from 8:00 AM to 4:00 PM, Monday - Friday.

Job purpose

The Maintenance Buyer is responsible for supporting the maintenance department by ensuring parts, materials, rental equipment, and contractors are purchased and secured to support Webster Operations. Work involves maintaining an inventory of parts and materials for all plant manufacturing and facility equipment. The Buyer is responsible for purchasing assigned or designated parts and services from an approved list of vendors, as well as inventorying, stocking, and issuing part supplies as needed.

Responsibilities

• Source and purchase MRO supplies, spare parts, tools, and services in accordance with company policies and procedures. Prepare purchase orders and send copies to suppliers and to departments with originating requests.
• Work closely with maintenance planners, supervisors, technicians, and vendors to ensure timely delivery of materials.
• Maintain accurate records of purchases, pricing, and inventory levels. Prepare, maintain, and review purchasing files, reports, and price lists. Checks parts catalog for proper part identification.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Monitor supplier performance and resolve issues related to quality, delivery, or invoicing.
• Ensure compliance with safety, environmental, and procurement regulations.
• Assist in developing and maintaining preferred supplier lists and vendor relationships.
• Use CMMS or ERP systems to track orders, inventory, and maintenance schedules as well as updating work order status to reflect delivery timelines and forecasts.
• Complies with all regulations regarding the handling of hazardous materials. Obtain Material Safety Data Sheets as required from vendors.
• Procures equipment and specialized tools required to perform work.
• Calculate costs of orders and charge or forward invoices to appropriate accounts.
• Compare suppliers' bills with bids and purchase orders to verify accuracy
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered

Additional responsibilities as needed

• Collaborate with the maintenance team to forecast demand and manage stock levels.
• Assembles and fills orders as requested. Issues parts to open work orders as parts are distributed to mechanics. Determine if inventory quantities are sufficient for needs, ordering more materials when necessary. Issues replacement parts to mechanics; assists mechanics in choice of parts.
• Bar codes all inventory parts for tracking usage
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
• Gathers necessary engineering, contractors, technical documents, specifications, and drawings.
• Plans parts for all projects to increase "wrench time" and increase efficiency.
• Compiles information into a job package that is ready for mechanics - clearly communicates regarding critical steps in the process for part rebuilds and/or replacements

Skills/Qualifications required

• High School Diploma or Equivalent.
• Experience with CMMS/purchasing software systems.
• Computer Skills required:
• CMMS systems
• Purchasing software systems
• Spread sheet and Word Processing (Microsoft)
• Email
• Minimum 2 years work experience in a buying/procurement role, or minimum 5 years' work experience in mechanical discipline sourcing parts.
• Able to efficiently perform internet searches and research.
• Able to read and interpret vendor manuals and drawings.
• Able to communicate clearly and effectively with mechanics, operators, vendors, OEM suppliers, and management personnel.
• Able to perform cost analysis and work within a structural budget.
• Able to deliver a clear and concise presentation when required.
• Committed to safety and teamwork.
• Highly motivated.
• Ability to plan and organize tasks.
• Self-directing – Able to work towards specific goals and objectives with limited daily oversight.
• Strong mechanical aptitude is preferred.
• Ability to maintain confidentiality of records and information.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Systematic problem solver, implementing solutions to solve root cause.
• Able to handle multiple complex priorities and balance the needs of each according to the business impact.

Working conditions and physical requirements

Regular use of a variety of machines and tools is essential. Standing for extended periods is common. Hearing and vision within normal range is important for conversations, to receive ordinary information and to prepare or inspect documents, manuals and drawings. Good math and reasoning ability is essential. Able to understand and utilize engineering drawings, operating manuals, and blueprints to conduct business.

• Standing, walking and sitting during completion of job responsibilities.
• Occasional lifting requirements as job demands. Must be able to lift a minimum of 40 lbs. on an occasional basis.
• Occasional pushing or pulling requirements.
• Occasional bending and stooping requirements.
• Occasional kneeling or crawling requirements.
• Ongoing twisting or turning requirements.
• Climbing and balancing is required during plant inspections, and other related job requirements. Must be able to climb ladders and work at elevations of 75 feet.
• Ongoing reaching requirements associated with job requirements.
• Grasping and manipulating papers, objects, and equipment will be required. The ability to use a keyboard for data input will be required on an ongoing basis

Food safety requirements

• Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.
• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or