Maintenance Operations Coordinator

Arauco; Albany (OR); On-site; USD 85,000 - 110,000; Full time

Job summary

Arauco in Albany, OR is seeking a Maintenance Operations Coordinator to lead maintenance planning and execution at our Duraflake manufacturing site. This onsite role reports to the Maintenance Manager and focuses on prioritizing work, coordinating outages, and ensuring material readiness.

The ideal candidate has 3–5+ years in manufacturing, hands-on CMMS/EAM experience (SAP PM/Maximo), and strong leadership and communication skills.

Qualifications

• 3–5+ years in manufacturing/industrial environment required.
• Experience with CMMS/EAM systems (e.g., SAP PM, Maximo) required.
• Strong planning, scheduling and organizational skills; MS Project a plus.
• Demonstrated leadership and cross-functional communication abilities.
• Knowledge of reliability-centered maintenance and asset management.

Responsibilities

• Lead weekly, monthly and annual maintenance meetings to review priorities, backlog, and schedule adherence.
• Review and prioritize backlog weekly using SAP; hold routine backlog meetings with area owners.
• Build schedules for weekly, monthly and annual maintenance activities.
• Print and assemble work packets for assigned resources.
• Coordinate with stores to ensure materials are stocked and located for weekly work.
• Oversee storeroom maintenance support and inventory accuracy.
• Coordinate and track minor/major outages, including scope, timelines and contractor coordination.
• Assist with lockout/tagout procedures, permits, and safe work practices.
• Understand and communicate critical priorities with area owners to meet business needs.
• Escalate safety-critical or urgent notifications to maintenance leadership.
• Escalate priorities to planning to meet critical needs and dates.
• Monitor monthly maintenance and outage budgets against plan.
• Collaborate with site finance and purchasing to establish accurate orders and data.
• Screen and prioritize maintenance notifications and work requests.
• Ensure work orders have proper scope, materials, and coding.
• Review KPIs like schedule compliance and PM completion for improvement.
• Take on minor planning responsibilities and provide coverage during absences.

Skills

CMMS/EAM

SAP PM

Maximo

MS Project

Planning & scheduling

Leadership

Cross-functional communication

RCM principles

Tools

SAP PM system

Maximo

MS Project

Job description

Looking for a rewarding career with a company that values people, growth, sustainability, and teamwork? Join our team as a Maintenance Operations Coordinator !

This role is onsite, 5 days a week at our Duraflake manufacturing site and reports directly to the Maintenance Manager.

What we are looking for:

• 3–5+ years of experience in a manufacturing or industrial environment.
• Experience with a CMMS/EAM system (e.g., SAP PM, Maximo).
• Strong planning, scheduling, and organizational skills; familiarity with MS Project a plus.
• Demonstrated leadership, facilitation, and cross-functional communication skills.
• Working knowledge of reliability-centered maintenance and asset management principles.

In this role, you would:

• Lead weekly, monthly and annual maintenance work meetings to review priorities, backlog, and schedule adherence.
• Review and prioritize the maintenance backlog on a weekly basis using SAP. Hold routine backlog management meetings at cadence with area owners.
• Builds and schedules of weekly, monthly and annual maintenance activities.
• Prints and builds work packets for assigned resources.
• Works with stores to ensure all materials are kitted and located for work activities weekly.
• Oversee storeroom-related maintenance support activities, working closely with parts personnel to maintain inventory accuracy, material readiness, and continuity of maintenance operations.
• Coordinate and track minor and major planned outage/turnaround activities, including scope, timelines, contractor coordination, and resources
• Helps oversee lockout/tagout procedures, work permits, and safe work practices for scheduled jobs.
• Works with area owners to understand critical priorities within areas of operation to meet the needs of the business.
• Escalate safety-critical or urgent notifications immediately to maintenance and operations leadership.
• Escalate work priorities to the planning group in effort to meet critical needs and dates.
• Monitors monthly maintenance and outage budgets, tracking spends against plan targets.
• Work with site financial and purchasing manager to establish accurate order and material data.
• Ensure maintenance notifications and work requests are properly screened, validated, and prioritized before entering the planning queue.
• Ensure all work orders have proper scope, operations, materials and all order coding is correct before entering the schedule.
• Review maintenance KPIs such as schedule compliance, backlog age, PM completion rates, confirmed technician hours for performance improvement.
• Take on minor areas of work planning responsibilities.
• Designate temporary coverage and maintain continuity of the work process during absences.