Maintenance Manager

Capstone Logistics, LLC; Tulsa (OK); On-site; USD 80,000 - 110,000; Full time

Job summary

Capstone Logistics, LLC is seeking a Facility and Automation Maintenance Manager in Tulsa, OK to oversee maintenance of facility infrastructure and automated systems. You will lead a team of technicians, manage CMMS data, and coordinate with partners to maximize uptime and safety.

The role requires strong mechanical/electrical troubleshooting, CMMS proficiency, and the ability to manage budgets and vendor relationships in a fast-paced warehouse environment.

Qualifications

• Two-year degree in maintenance or related field, or equivalent experience.
• Bachelor's degree preferred.
• Minimum of 2 years related maintenance experience.

Responsibilities

• Oversee the maintenance and performance of all major building systems, ensuring safety and regulatory compliance.
• Supervise maintenance and repair activities for powered industrial vehicles and material handling systems.
• Manage automated unloading equipment and ensure operational efficiency.
• Develop and execute a preventive maintenance plan for critical systems and equipment.
• Provide leadership and guidance to maintenance staff and collaborate with partners.
• Respond to issues promptly to minimize downtime and disruption.
• Oversee contractor and vendor relationships to ensure quality service and budget adherence.
• Assist in creating and managing the maintenance budget and cost-saving opportunities.
• Ensure maintenance activities comply with safety standards and regulations.
• Monitor energy usage and implement efficiency improvements.
• Maintain logs and documentation of maintenance activities and compliance.

Skills

Mechanical troubleshooting

Electrical troubleshooting

Organizational skills

Communication skills

MS Office

CMMS proficiency

Attention to detail

Power tools

Mobile tech use (Teams, email)

Education

Associate degree in maintenance

Bachelor’s degree preferred

Tools

CMMS systems

Microsoft Office

Job description

Facility and Automation Maintenance Manager

Tulsa, OK

JOB SUMMARY

Seeking a Facility and Automation Maintenance Manager to oversee the maintenance, performance, and repair of facility infrastructure and automated systems within a high-volume operations environment. This role is responsible for ensuring all building systems (HVAC, electrical, plumbing, etc.), material handling equipment, and automated/unloading systems function safely and efficiently. The ideal candidate will also lead a team of maintenance technicians and coordinate with external partners to maintain operational excellence and uptime across all facility assets.

ESSENTIAL FUNCTIONS

• Oversee the maintenance and performance of all major building systems, ensuring compliance with safety and environmental standards.
• Supervise maintenance and repair activities related to powered industrial vehicles (e.g., electric forklifts and pallet jacks) and other material handling systems.
• Manage and maintain automated unloading equipment to ensure operational efficiency.
• Develop and execute a proactive preventive maintenance plan for all critical systems and equipment.
• Provide leadership and technical guidance to maintenance staff, enhancing team capabilities and equipment knowledge.
• Respond to and resolve maintenance issues promptly to minimize downtime and operational disruption.
• Oversee contractor and vendor relationships, ensuring quality service delivery and adherence to budget.
• Support the creation and management of the department’s maintenance budget, monitoring expenses and cost-saving opportunities.
• Ensure all maintenance activities comply with regulatory and company safety standards.
• Monitor facility energy usage and implement efficiency improvements where possible.
• Maintain accurate logs and records of maintenance activities, inspections, and compliance requirements.

Maintenance Technician-Specific Duties

• Troubleshoot, adjust, and replace AC and DC electrical equipment including batteries, control stations, fuses, motor starters, relays, switches, timers, VFDs, photoelectric devices, and servo systems.
• Inspect, troubleshoot, and repair mechanical systems including motors, reducers, drive chains, sprockets, rollers, bearings, and belts.
• Perform inspection and repair of pneumatic and hydraulic equipment including diverters, lubricators, coils, hoses, cylinders, and pumps.
• Weld components such as conveyor supports and handrails as required.
• Conduct preventive maintenance on plant equipment, conveyors, bulk carts, and powered equipment.
• Reassemble machinery after repair and conduct test runs to ensure functionality.
• Dismantle equipment using proper tools and hoists for maintenance.
• Record and maintain repair and maintenance logs and documentation.
• Collaborate with other departments and personnel for efficient repair and upkeep of machinery.
• Clean, lubricate, and maintain machines and parts using appropriate tools and materials.
• Maintain inventory of parts and tools and request supplies as needed. Reassembling machines after the completion of repair or maintenance work
• Start machines and see mechanical operation to determine efficiency and to detect problems.
• Inspect or test damaged machine parts and mark defective areas or advise supervisors or repair needs.
• Lubricate or apply adhesives or other materials to machines, machine parts, or other equipment, according to specified procedures.
• Install, replace, or change machine parts and attachments, according to production specifications.
• Dismantle machines and remove parts for repair, using hand tools, chain falls, jacks, cranes, or hoists.
• Record production, repair, and machine maintenance information.
• Read work orders and specifications to decide machines and equipment requiring repair or maintenance.
• Set up and run machines and adjust controls to regulate operations.
• Collaborate with other workers to repair or move machines, machine parts, or equipment.
• Inventory and requisition machine parts, equipment, and other supplies so that stock can be maintained and replenished.
• Transport machine parts, tools, equipment, and other material between work areas and storage, using cranes, hoists, or dollies.
• Collect and discard worn machine parts to maintain machinery and work areas.
• Clean machines and machine parts, using cleaning solvents, cloths, air guns, hoses, vacuums, or other equipment.

CMMS RESPONSIBILITIES

• Own and manage the site’s CMMS platform for asset and maintenance tracking.
• Input new equipment and assets into the CMMS, ensuring accuracy and standardization.
• Develop and schedule Preventive Maintenance (PM) work orders to drive compliance and ensure technicians have a structured daily task list.
• Track and audit maintenance work completion using CMMS reporting tools.
• Ensure real-time updates of asset condition, service history, and replacement parts inventory.
• Set up and maintain systematic part labeling and storage processes that align with CMMS records for fast and reliable part retrieval.
• Partner with the inventory team to manage minimum/maximum reorder thresholds in CMMS for spare parts and consumables.
• Provide CMMS training and ongoing support to maintenance technicians to ensure proper system usage and data entry.

QUALIFICATIONS

Education and Experience:

• Associate’s degree in maintenance or equivalent from two-year college or equivalent combination of education and experience required.
• Bachelor’s degree preferred.
• Minimum of 2 years related maintenance experience required.

Knowledge, Skills, and Abilities:

• Strong mechanical and electrical troubleshooting skills.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office and ability to use CMMS systems effectively.
• Attention to detail and ability to manage priorities in a fast-paced environment.
• Familiarity with power and hand tools.
• Willingness to use a personal mobile phone for work tasks including Teams, email, and pictures.

Physical Requirements:

• Ability to lift and carry up to 81 pounds.
• Must be able to work in a warehouse setting with varying temperatures and concrete floors.
• Must wear appropriate PPE including safety glasses and/or respirator as needed.

EEO is The Law

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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