Maintenance Manager

KW PROPERTY MANAGEMENT AND CONSULTING; Naples (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

KW Property Management and Consulting is seeking a Maintenance Manager to oversee the maintenance and groundskeeping teams, acting as the liaison between staff and upper management. The role emphasizes professional image, timely work orders, and budget-conscious operations.

Responsibilities include supervising staff, coordinating with vendors, maintaining records, and ensuring safety standards across the property.

Qualifications

• Minimum two (2) years general experience in building trades, repair and replacement maintenance or handy work.
• Experience in supervising team members.
• Occasional exposure to outdoor climate and weather conditions.
• Ability to drive for work purposes when urgent property needs arise.
• Ability to react quickly to emergencies and be available for emergency calls.
• Effective written and verbal communication skills.
• Ability to provide professional written reports and make recommendations to the Property Manager and Client on maintenance needs.

Responsibilities

• Supervises and assigns tasks to the maintenance and groundskeeping staff.
• Orders, maintains inventory and keeps full stock of materials needed to complete work orders.
• Ensures work orders are updated and completed in a timely manner.
• Controls and maintains costs while staying within the yearly budget.
• Motivates and encourages staff to comply with safety standards.
• Collaborates with management on budget planning, payroll projections, and expenses.
• Schedules daily and weekly activity logs and task lists for maintenance and groundskeeping departments.
• Manages department schedules with emphasis on overtime management.
• Maintains company and community standards and expectations.
• Supervises work performed by property vendors to ensure timely completion.
• Maintains records of scheduled maintenance procedures.
• Obtains estimates for supplies and repair parts; orders parts and supplies as needed.
• Supervises staff to keep common areas clean and debris-free.
• Supervises trash pickup for all common areas and property.
• Responds to emergency maintenance requests as required.
• Reports deficiencies and repair needs around the property.
• Promotes a safe working environment by following all safety rules and precautions.
• Collaborates with other departments in preparing rooms for meetings and arranging decorations and furniture for events.

Job description

The Maintenance Manager oversees the maintenance and groundskeeping departments and is responsible for supervising team members’ work in all assigned areas. The manager is the key liaison between the maintenance team and upper management. Teamwork is always expected and required at all times. The required knowledge, skill, and/or ability for this position are listed below; however, the description and quantity of duties may change at any time by the General Manager.

Duties And Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a key employee liaison between the client and KWPM services & internal support staff, the Maintenance Supervisor must perform the job duties with a view toward projecting a professional and competent image: service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the operational functions of the property and thus requires established organizational skills, attention to detail and solid time management, and good interpersonal skills.

• Supervises and assigns tasks to the maintenance and groundskeeping staff.
• Orders, maintains inventory and keeps full stock of materials needed to complete work orders.
• Ensures work orders are updated and completed in a timely manner.
• Controls and maintains costs while staying within the yearly budget.
• Motivates and encourages staff to comply with company’s safety standards.
• Works with management on planning budget, payroll projections, and expenses.
• Schedules and creates daily and weekly activity log and task lists for maintenance and groundskeeping departments.
• Manages department schedules with an emphasis on managing overtime.
• Maintains and upholds standards and expectations of the company and community.
• Supervises work performed by property vendors to ensure completion.
• Maintains records of scheduled maintenance procedures.
• Obtains estimates for supplies and repair parts; orders parts and supplies as needed.
• Supervises staff’s work to ensure common areas are maintained clean and free from debris.
• Supervises trash pick‑up of all common areas and property.
• Responds to emergency maintenance requests as required.
• Reports deficiencies and repair needs around the property as observed.
• Promotes a safe working environment by observing all State, Federal and company safety rules, standards, and precautions.
• Collaborates with other departments in preparing rooms for meetings, and arranging decorations, and furniture for social or business functions.
• Other duties as assigned.

Supervisory Responsibility

This position will supervise the Maintenance department.

Work Environment

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items over 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full‑time position. Days and hours of work will be determined by the property. This schedule may change to accommodate the business needs of the property.

Travel

There may be some travel for meetings and trainings.

Required Education And Experience

• Minimum two (2) years general experience in building trades, repair and replacement maintenance or handy work.
• Experience in supervising team members.
• Position requires occasional exposure to the outdoor climate and weather conditions.
• Must have the ability to drive for work purposes in case there is a need for the property urgently.
• Must have the ability to react and address all emergency situations in a timely manner. Must be available for emergency calls.
• Effective written and verbal communication skills.
• Must be able to provide professional written reports and make recommendations to the Property Manager and the Client on the maintenance needs of the property.

Position Supervision

• Employee reports to the Property Manager of the Association.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.