Maintenance Manager

BNE Real Estate; East Rutherford (NJ); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k) match

Life Insurance

Paid Time Off

Holidays after 90 days

Job summary

BNE Real Estate Group seeks an experienced Maintenance Manager to lead the onsite maintenance function for a community in East Rutherford, NJ. This live-on site role directs daily operations, coordinates workloads, budgets, and vendor relations to uphold ownership goals.

You will oversee emergency and preventative maintenance, supervise staff of 3rd party vendors, and maintain strong resident communication. Salary is $70,000–$75,000 with comprehensive benefits; 90-day eligibility applies.

Qualifications

• High school diploma or equivalent.
• 3+ years' experience in property management.
• Strong customer service orientation.
• Proficient in Microsoft Office and Yardi.
• Ability to work with minimal supervision; well organized with excellent time management skills.
• Knowledge of rules, regulations and laws regarding property management.
• Maintain regular and punctual attendance.
• Work overtime hours as required; travel overnight as needed.
• Work in cold/hot/dusty/loud environments.
• Comply with all policies and procedures.

Responsibilities

• Direct the maintenance work of all maintenance employees.
• Allocate and perform workload among maintenance staff.
• Determine materials, supplies, machinery and tools to be used, bought, stocked.
• Manage flow of materials and supplies.
• Supervise and perform maintenance requests promptly.
• Daily property inspections.
• Handle emergency repairs and turnovers.
• Advise on budget and capital expenditures to management.
• Document leaks, damage and safety issues.
• Coordinate preventive maintenance and annual inspections.
• Oversee move-ins/outs and resident orientations.
• Supervise 3rd party vendors and contractors.
• Maintain excellent customer service with residents and staff.

Skills

HS diploma

PM experience 3+ yrs

Interpersonal skills

MS Office

Yardi

Self-motivation

Regulatory knowledge

Punctuality

Overtime & travel

Policy compliance

Education

High school diploma or equivalent

Tools

Yardi

Microsoft Office

Job description

Role Overview

BNE Real Estate Group is seeking an experienced Maintenance Manager (onsite/live-on position) to act as the operational leader for the community's daily maintenance function, ensuring the asset consistently meets ownership and management objectives. In this role, you will:

• Direct and perform day-to-day maintenance operations and allocate workload across the team
• Prioritize, track, and close work orders; support unit turns, emergency response, and preventative maintenance
• Coordinate materials, tools, and inventory flow; oversee vendors, bids, and quality standards
• Protect resident relations through timely communication and resolution, including appliance repair as needed
• Drive performance management of staff through scheduling, coaching, documentation, and accountability

Required qualifications/skills:

• High school diploma or equivalent
• 3+ years' experience in property management
• Strong interpersonal skills; strong verbal skills; strong customer service orientation
• Proficient in computer programs, including Microsoft Office and Yardi
• Ability to work with minimal supervision; well organized with excellent time management skills
• An in-depth knowledge of all rules, regulations and laws regarding property management
• Maintain regular and punctual attendance
• Work overtime hours as required to complete assignments/projects; travel overnight as required
• Work in cold/hot/dusty/loud environment
• Comply with all company policies and procedures; professional image

Maintenance

• Direct the maintenance work of all maintenance employees
• Allocate and perform the necessary workload amongst all maintenance employees
• Determine the type of materials, supplies, machinery, equipment and tools to be used, bought, and stocked
• Manage the flow and distribution of all materials and supplies
• Supervise and perform when necessary, the completion of assigned maintenance service requests in a timely manner
• Complete a daily inspection of the property
• Perform maintenance work/tasks that can affect business operations including emergency repairs and turnovers
• Perform maintenance work/tasks that can have a significant financial impact including emergency repairs, turnovers, and capital expenditure projects
• Provide expert advice on the annual budget and capital expenditure projects to management
• Document any leaks, damage, debris and security issues
• Document any maintenance concerns on available apartments, models, amenity spaces, and/or common areas
• Plan and coordinate the preventative maintenance program
• Plan and coordinate annual property inspections
• Inspect the quality of market ready apartments
• Obtain and negotiate maintenance bids on behalf of management
• Coordinate the move-in and move-outs of all residents including scheduling and performing apartment inspections and resident orientations
• Supervise the work of 3rd party vendors and contractors
• Maintain excellent customer service with the residents and building staff
• Participate in the emergency on-call program

Administrative

• Prepare and implement procedures and systems to ensure orderly, efficient workflow.
• Ensure all administrative paperwork is accurate, complete and submitted on a timely basis

Resident Retention

• Respond and resolve resident concerns, complaints and requests in a timely manner to ensure resident satisfaction
• Ensure the distribution of all company or community-issued notices (i.e., bad weather, emergency, etc.).
• Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.).

Personnel Management

• Handle employee complaints and grievances
• Consistently use successful techniques to screen, hire, orient and train new personnel
• Ensure efficiency of staff through ongoing training, instruction, counseling and leadership
• Plan weekly/daily office staff schedules and assignments
• Administer action plans consistently, and on a timely basis regarding performance problems. Document appropriately and communicate situation with supervisor, Human Resources and terminate properly when necessary
• Provide support to staff to encourage team work and lead as an example in creating a harmonious environment
• Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.)

Safety

• Learn and ensure compliance with all company, local, state and federal safety rules.
• Ensure that unsafe conditions are corrected in a timely manner
• Follow a "safety first" principle

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is required to stand and walk. The employee must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Disclaimer

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, management reserves the right to review and revise the job description at any time. Employment with the company is at-will. Employees must be able to satisfactorily perform all the essential functions of the position. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without a reasonable accommodation. If an accommodation would cause an undue hardship, such persons may not be eligible for the position.

Compensation

Competitive is reflective of a $70-75,000 annual salary (based on experience), bonus eligible and includes a unit. Plus Medical, Dental, and Vision coverage options; 401(k)/match; Life Insurance; Paid Time Off and Holidays are offered after 90 days of employment.