Maintenance Facility Planner (Plant Operations)

GSF; Conyers, Northern (GA, KY); On-site; USD 70,000 - 100,000; Full time

Job summary

Golden State Foods is seeking a Maintenance Facility Planner to lead the 4+ week planning cycle, optimize production cycles, and manage capacity plans using D365. This role coordinates PM schedules, parts staging, BOMs, and purchase orders to support plant operations and drive reliability.

The ideal candidate will balance inventory, production efficiency, and working capital goals while ensuring GMP compliance and safety standards across facilities and maintenance activities at our Conyers, GA

Qualifications

• Identify materials flow problems or anomalies and identify appropriate solutions.
• Communicate and coordinate effectively with employees verbally and in writing.
• Communicate and coordinate effectively with vendors and customers verbally and in writing.
• Work effectively in a general business environment, with a focus on high levels of quality and customer service.

Responsibilities

• Develop, coordinate, and monitor Preventive Maintenance (PM) schedules in collaboration with the Facilities Supervisor, Maintenance leadership, and Operations to ensure effectiveness and completion.
• Plan and schedule weekly facilities and maintenance work orders using D365 Asset Management.
• Monitor PM compliance and facilities maintenance performance metrics and recommend corrective actions as needed.
• Assist the MRO Clerk with pre‑kitting and staging of parts for planned facilities and maintenance work orders.
• Ensure all facility assets, systems, and equipment are accurately entered, maintained, and updated in D365.
• Create, update, and maintain equipment and facility asset Bills of Materials (BOMs).
• Request and create Purchase Orders (POs) in D365 for facilities and maintenance materials, spare parts, and contracted services in accordance with company purchasing policies and approval limits.
• Review, verify, and process facilities and maintenance‑related invoices, ensuring accuracy, proper coding, and alignment with approved purchase orders and completed work.
• Coordinate with vendors, MRO, and Accounting to resolve PO and invoice discrepancies in a timely manner.
• Provide weekly and monthly work order analysis and KPI reports to the Facilities Supervisor.
• Develop, implement, and continuously improve Preventive and Predictive Maintenance programs related to facilities, utilities, and production support systems.
• Support facilities and maintenance cost control through effective planning, scheduling, and efficient use of labor, materials, and services.
• Operate within the approved annual operating budget.
• Review weekly and monthly facilities maintenance KPIs and reliability metrics.
• Apply reliability and asset management methodologies to improve facility asset performance, availability, and lifecycle management.
• Monitor asset performance, investigate failures, perform root‑cause analysis, and develop corrective action plans to improve facility reliability.
• Identify, recommend, and implement solutions to reduce downtime related to facilities and infrastructure systems and eliminate non‑value‑added activities.
• Identify and support focused productivity, energy, and continuous improvement initiatives.
• May provide functional direction or coordination of maintenance and facilities personnel to support planned work execution.
• Follow and enforce all GMP requirements, safety standards, plant rules, and the Code of Ethics.
• Perform other duties as assigned.

Skills

Materials flow analysis

Communication

Vendor/Customer communication

Customer service focus

Analytical problem solving

Tools

D365 Asset Management

MS Excel

ERP/MRP systems

Job description

Description

ABOUT GOLDEN STATE FOODS

Golden State Foods is a distinguished leader in the food service industry, offering an extensive array of products and services to a diverse clientele. Rooted in the values of quality service and integrity, we are dedicated to creating a supportive and inclusive atmosphere where employees can advance, innovate, and contribute to our ongoing success.

Maintenance Facility Planner (Plant Operations) leads the 4+ week planning process, balancing inventory levels with production efficiency and working capital goals. It drives optimization of production cycles, maintains accurate capacity plans, and acts as the plant’s LTO supply chain partner for project managers. Responsibilities include material planning, managing trackers, supporting the exposure process, utilizing ERP/MRP systems (D365) for planning and visibility.

ESSENTIAL FUNCTIONS

• Develop, coordinate, and monitor Preventive Maintenance (PM) schedules in collaboration with the Facilities Supervisor, Maintenance leadership, and Operations to ensure effectiveness and completion.
• Plan and schedule weekly facilities and maintenance work orders using D365 Asset Management.
• Monitor PM compliance and facilities maintenance performance metrics and recommend corrective actions as needed.
• Assist the MRO Clerk with pre‑kitting and staging of parts for planned facilities and maintenance work orders.
• Ensure all facility assets, systems, and equipment are accurately entered, maintained, and updated in D365.
• Create, update, and maintain equipment and facility asset Bills of Materials (BOMs).
• Request and create Purchase Orders (POs) in D365 for facilities and maintenance materials, spare parts, and contracted services in accordance with company purchasing policies and approval limits.
• Review, verify, and process facilities and maintenance‑related invoices, ensuring accuracy, proper coding, and alignment with approved purchase orders and completed work.
• Coordinate with vendors, MRO, and Accounting to resolve PO and invoice discrepancies in a timely manner.
• Provide weekly and monthly work order analysis and KPI reports to the Facilities Supervisor.
• Develop, implement, and continuously improve Preventive and Predictive Maintenance programs related to facilities, utilities, and production support systems.
• Support facilities and maintenance cost control through effective planning, scheduling, and efficient use of labor, materials, and services.
• Operate within the approved annual operating budget.
• Review weekly and monthly facilities maintenance KPIs and reliability metrics.
• Apply reliability and asset management methodologies to improve facility asset performance, availability, and lifecycle management.
• Monitor asset performance, investigate failures, perform root‑cause analysis, and develop corrective action plans to improve facility reliability.
• Identify, recommend, and implement solutions to reduce downtime related to facilities and infrastructure systems and eliminate non‑value‑added activities.
• Identify and support focused productivity, energy, and continuous improvement initiatives.
• May provide functional direction or coordination of maintenance and facilities personnel to support planned work execution.
• Follow and enforce all GMP requirements, safety standards, plant rules, and the Code of Ethics.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of (B/basic; J/journey; E/expert):

• PC word processing/spreadsheet and inventory control software (J)
• Inventory, order, financial systems (E)
• Order processing concepts and techniques (J)
• Management concepts and techniques (J)
• PC word processing/spreadsheet software (J)

SKILL AND ABILITY TO:

• Identify materials flow problems or anomalies and identify appropriate solutions
• Communicate and coordinate effectively with employees verbally and in writing
• Communicate and coordinate effectively with vendors and customers verbally and in writing
• Work effectively in a general business environment, with a focus on high levels of quality and customer service
• Act in accordance with GSF’s Values and Creed

PERFORMANCE CATEGORIES

• Productivity/quality standards: efficiency, reliability, and timelines
• Productivity/quality standards: minimal loss and damage
• Inventory levels
• Outages
• Budget
• Cost containment
• Teamwork within the department and across departments
• Project/assignment standards
• Customer satisfaction
• Safety standards and procedures: employees
• Safety standards and procedures: facility and warehouse equipment

WHY JOIN US

Golden State Foods (GSF) is one of the largest diversified suppliers in the food industry, manufacturing a range of products including sauces, dressings, condiments, syrups, and toppings for leading restaurant and retail brands.

• People First: At Golden State Foods, we're not just a company; we're a dynamic community where your talents are celebrated, and your ambitions are nurtured.
• Values Driven: Our core values drive everything we do, creating a culture of innovation, integrity, and excellence. But we're not content with just being great; we strive for greatness in every aspect of our work.
• People Development: At GSF we strive to continually develop our people to prepare us all for the needs of tomorrow.
• Philanthropy & Sustainability: We're committed to making a difference beyond our walls through philanthropy and sustainability efforts across all our locations around the globe.
• Extensive Benefits: Golden State Foods believes in a holistic approach to wellness focusing on the whole person with benefits that support those needs.

EQUAL OPPORTUNITY EMPLOYER

We're proud to be an equal opportunity employer. Our company values diverse perspectives and is committed to creating an inclusive and respectful workplace where every person is supported and empowered to thrive.