Maintenance/ Inventory Documentation Specialist

VoltaGrid; Midland (TX); On-site; USD 35,817 - 41,328; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

VoltaGrid is seeking a Maintenance Documentation Specialist in Midland, TX, responsible for planning and coordinating maintenance activities for their fleet of power generation equipment. This role involves collaboration with technicians, logistics, and engineering to prioritize maintenance tasks, manage work orders, and ensure compliance with safety and quality standards.

The ideal candidate will have strong organizational and communication skills, and a commitment to operational excellence and customer satisfaction. The position offers a salary of $26-30 per hour plus bonuses and benefits.

Qualifications

• Strong organizational, planning, and multitasking abilities in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Ability to analyze maintenance data.
• High level of integrity and professionalism.
• Commitment to safety and customer satisfaction.

Responsibilities

• Plan and coordinate maintenance activities for power generation equipment.
• Develop work packages for maintenance and repairs.
• Monitor unit status and provide updates on equipment availability.
• Coordinate schedules with various departments to minimize downtime.
• Conduct audits to ensure compliance with safety and quality standards.

Skills

Organizational skills

Communication skills

Knowledge of power generation equipment

Data analysis

Tools

Maintenance management systems

Job description

Position Title

Maintenance Documentation Specialist

Location

MIDLAND, TX

FLSA Class

Non-Exempt

Responsible To

Midland Shop Manager

Position Summary

This role is responsible for planning, coordinating, and tracking maintenance activities for a fleet of power generation equipment to ensure units remain safe, compliant, reliable, and deployment‑ready. It works closely with technicians, Operations, Logistics, Inventory, Engineering, vendors, and customers to manage work orders, parts, schedules, repairs, inspections, testing, and fleet readiness. The role also supports reporting, audits, reliability improvements, cost control, and continuous improvement across maintenance operations.

Essential Duties And Responsibilities

• Review fleet maintenance management systems and develop work packages for scheduled maintenance, repairs, inspections, load bank testing, and generator deployment readiness activities for a fleet of power generation equipment.
• Coordinate and prioritize maintenance activities based on operational requirements, safety initiatives, service bulletins, reliability trends, and management directives to ensure maximum fleet availability and compliance with company standards.
• Generate, assign, and track work orders while communicating expectations, priorities, and timelines to shop and field technicians.
• Monitor unit status throughout the maintenance process and provide regular updates regarding equipment availability, repair progress, and deployment readiness.
• Coordinate maintenance schedules with Operations, Logistics, Inventory, Engineering, third‑party vendors, and customers to minimize downtime and support project timelines.
• Support the planning and scheduling of generator load bank testing, commissioning activities, major repairs, engine replacements, and equipment upgrades.
• Conduct periodic audits of shop and field maintenance activities to verify compliance with safety requirements, quality standards, maintenance procedures, and documentation requirements.
• Coordinate the procurement and delivery of parts, tools, specialty equipment, and vendor services required to complete maintenance and repair activities.
• Maintain accurate maintenance records, including work orders, equipment history, labor utilization, parts consumption, repair costs, and warranty information.
• Work closely with the Inventory Department to monitor parts availability, identify critical spares, maintain proper stock levels, and support inventory accuracy initiatives.
• Track fleet performance metrics, equipment reliability trends, maintenance backlogs, and shop productivity indicators, and prepare reports for Maintenance and Operations leadership.
• Assist with asset staging, fleet readiness programs, and deployment planning to ensure equipment is prepared for customer projects and emergency response requirements.
• Support continuous improvement initiatives focused on safety, efficiency, quality, cost control, and equipment reliability.

Other Requirements

• Strong organizational, planning, and multitasking abilities in a fast‑paced maintenance environment.
• Excellent verbal and written communication skills with the ability to effectively coordinate across multiple departments.
• Working knowledge of power generation equipment, diesel and natural gas engines, maintenance management systems, and shop operations preferred.
• Ability to analyze maintenance data and make informed decisions regarding scheduling, resource allocation, and fleet readiness.
• High level of integrity, accountability, professionalism, and dependability.
• Ability to work independently while fostering collaboration and teamwork across the organization.
• Commitment to safety, operational excellence, and customer satisfaction.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

$26-30/Hour + Bonus + Benefits #GC