Maintenance Coordinator II

Greatjob; Tysons (VA); On-site; USD 68,000 - 93,000; Full time

Benefits offered by this job

Benefits package

Job summary

Vivmark Residential seeks a Maintenance Coordinator II to support maintenance teams across a portfolio in Tysons Corner, VA. The role handles administrative tasks, budget monitoring, contract preparation, and invoice processing within a defined region.

Ideal candidates have 1–2 years in multi-family property management, strong communication and organizational skills, and the ability to manage multiple tasks while meeting deadlines.

Qualifications

• Education: High School diploma or equivalent (GED) required.
• Bachelor’s degree preferred.
• Certification or Licensures: None required.
• Experience: 1–2 years of multi-family or related property management experience preferred.
• 2–3 years administrative experience.
• Strong communication, organization skills and the ability to multi-task.
• Ability to prioritize duties accordingly.
• Reads and writes English with clear and concise communication.
• Performs basic arithmetic for estimates, averages and percentages.
• Adheres to AVB policies and Fair Housing regulations.

Responsibilities

• Provides administrative, compliance and regulatory support for maintenance teams.
• Compiles reports, assists in maintenance business processes and budget monitoring.
• Supports contract creation, including statements of work and budget reporting.
• Processes invoices and performs reclassifications when needed.
• Manages multiple ongoing tasks and strict deadlines.

Skills

Communication

Organization

Multitasking

Prioritization

Education

High School diploma or equivalent

Bachelor's degree preferred

Job description

Maintenance Coordinator II

Position Type:Full time

Weekly Scheduled Hours:40

State: VirginiaCity: Tysons CornerZip Code:22102

Total Base Pay Range:$67,500.00 - $92,500.00

Overview:

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it. As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer. The best people want to work here. We hope you're one of them.

The Role:

The Maintenance Coordinator II supports Maintenance teams and Directors within a specified region or portfolio of communities by providing a wide range of administrative, compliance, and regulatory support. This includes providing reporting, assisting in maintenance business processes, information collection and record keeping within the designated region or portfolio of communities. The responsibilities also involve actively contributing to the creation of contracts, including the statement of work, and providing budgetary support through the monitoring and reporting of budget discrepancies. Additionally, the role is responsible for the processing of invoices and, when necessary, reclassifications.

Minimum Qualifications:

• Education: High School diploma or equivalent (GED) required.
• Bachelor s degree preferred.
• Certification or Licensures: None required.
• Experience: 1 - 2 years of multi-family or related (retail, commercial, or hospitality) property management experience preferred.
• 2-3 years administrative experience.
• Strong communication, organization skills and the ability to multi-task.
• Ability to prioritize duties accordingly.
• Listens and quickly develops rapport with residents and associates and successfully solves problems.
• Completes repetitive administrative tasks with high attention to detail and limited mistakes.
• Manages multiple on-going tasks and schedules and adheres to and enforces required deadlines.
• Reads and writes English as demonstrated by clear and concise written and verbal communications.
• Creates and delivers group presentations on function-related subject matter and writes reports in a clear, concise form.
• Performs basic arithmetic skills (measurement, addition, subtraction, multiplication, and division) to do basic calculations and analyses such as estimating, determining averages and percentages, and calculating totals.
• Ability to monitor and adhere to applicable AVB policies and Procedures and ensures compliance as needed with federal, state, and local laws, specifically Fair Housing regulations.
• Performs basic Microsoft Office applications such as word processing, spreadsheets, and presentations.
• Frequently operates general office equipment such as, but not limited to, personal computers, telephone, photocopying machine, facsimile machine, and postage machine.
• Frequently transports objects of up to 25 pounds across variable distances and possesses the necessary mobility and flexibility to store and retrieve packages from shelving.
• Exhibits ability to frequently stand, walk, stoop, kneel, crouch, crawl, and climb (stairs, ladders, etc.).

Physical Demands:

Normal office environment

Working Environment:

Normal office environment

Training:

Satisfactory completion of AVB s new hire orientation within 30 days of employment or the first training session offered after employment. Any applicable training assigned by the manager.

How Vivmark Supports You:

We know that our teams are the beating heart of our success and we re committed to showing our appreciation.

We offer:

• A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts.

Additional Info:

Vivmark Residential is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

Vivmark Residential makes employment decisions without regard to a person s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

Vivmark Residential will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications are being accepted on an ongoing basis.

Vivmark Residential does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to Vivmark Residential you accept the Vivmark Residential California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)