Maintenance Coordinator

Penske Truck Leasing; Village of Elmsford (NY); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Benefits package

Job summary

Penske Truck Leasing is seeking a Maintenance Coordinator at the Elmsford, NY facility to manage branch inventory and administer processes that support maintenance efficiency, profitability, and customer satisfaction.

The role focuses on stock control, data accuracy, and collaboration with service teams to keep repairs timely. The position requires 2+ years in customer service/operations, solid MS Office skills, and reliable attendance.

Qualifications

• High school diploma or equivalent required; degree preferred.
• 2+ years experience in customer service and operations.
• 2 years in service and parts department preferred.
• Advanced computer skills: Word, Excel, Outlook, PowerPoint required.
• Regular, predictable, full attendance essential.
• Willingness to work the required schedule, location, pass drug screen and DOT requirements.

Responsibilities

• Oversee inventory productivity at the branch(es) and mitigate inventory loss risk.
• Order parts via sourcing procedures to keep supply timely and defect-free.
• Receive, store, and track parts; update PartsNet and perform cycle counts.
• Manage battery and tire inventories and ensure correct quantities.
• Coordinate with warranty and service teams; ensure timely repairs when parts are available.
• Support branch financial goals and assist with process improvements.

Skills

Interpersonal skills

Written and verbal communication

Agile mindset

Customer service

Operations experience

Attendance

Education

High school diploma or equivalent

Degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Position Summary:

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

Position Summary:

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

This position will be located at the Penske facility at 32 Hayes Street in Elmsford, NY.

Major Responsibilities:

Inventory Productivity:

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect‑free and on‑time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available
• Vendor support and accountability & ensuring payments are being processed correctly

Process Analytics:

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities:

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager

Qualifications:

• High school diploma or equivalent required, degree preferred
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills
• 2 years+ experience in customer service and operations experience required
• 2 years working in service and parts department preferred
• Agile and quick learner, enjoys collaborative projects and continuous education
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
• Regular, predictable, full attendance is an essential function of the job
• Willingness to work the required schedule, work at the specific location required, complete Penske employment application, the ability to pass a drug screen and physical as required by the Department of Transportation, and potential travel within a near geography for training are required.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

Salary: $19.52-$24.38 hourly

Benefits: Our excellent benefits plan keep associates and their families happy, healthy and secure. To learn more visit https://penske.jobs/benefits

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Administrative

Job Function: Administrative Support

Job Family: General Administration

Address: 32 Hayes Street

Primary Location: US-NY-Elmsford

Employer: Penske Truck Leasing Co., L.P.

Req ID: 2609587