Maintenance Coordinator

Penske Truck Leasing; Oklahoma City (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

Penske Maintenance Coordinator in Oklahoma City handles branch inventory and administrative tasks to boost maintenance efficiency, profitability, and customer satisfaction. The role supports stock control, cycle counts, warranty coordination, and cross-functional scheduling with service teams.

Candidates should have strong communication, 2+ years in customer service/operations, and proficiency with MS Office.

Qualifications

• High school diploma or equivalent required; degree preferred.
• Interpersonal and relationship-building skills for collaboration with branch team.
• Strong written and verbal communication.
• 2+ years in customer service and operations.
• 2+ years in service and parts department preferred.
• Agile learner who enjoys collaborative projects and continuous education.
• Advanced computer skills: Word, Excel, Outlook, PowerPoint.

Responsibilities

• Oversee branch inventory productivity to support timely service and reduce loss risk.
• Order parts with sourcing procedures; coordinate with Centralized Parts Ordering; ensure on-time delivery.
• Receive, store and track parts; perform frequent cycle counts; maintain PartsNet updates.
• Manage new/used battery inventory and tire stock in right quantities and specs.
• Ensure warranty items are shipped timely and handle returns with warranty department.
• Coordinate with Customer Service Coordinator to schedule repairs as parts become available.
• Provide vendor support and ensure proper payment processing.

Skills

Interpersonal skills

Verbal & written communication

Customer service

Operations experience

Service & parts knowledge

Agile learner

MS Office proficiency

Education

High school diploma

Degree preferred

Tools

ServiceNet

AS400

Job description

Position Summary:

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

Shift:

Monday-Friday, 8am-5pm

Major Responsibilities:

Inventory Productivity:

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available
• Vendor support and accountability & ensuring payments are being processed correctly

Process Analytics:

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities:

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager

Qualifications:

• High school diploma or equivalent required, degree preferred
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills
• 2 years+ experience in customer service and operations experience required
• 2 years working in service and parts department preferred
• Agile and quick learner, enjoys collaborative projects and continuous education
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

• -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Administrative

Job Function: Administrative Support

Job Family: General Administration

Address: 5325 SW 11th St

Primary Location: US-OK-Oklahoma City

Employer: Penske Truck Leasing Canada Inc.