Maintenance Coordinator

Penske Truck Leasing Co.; Jacksonville (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Shift differentials: $2.00–$3.00 per 1

Holiday coverage schedule

Job summary

Penske Truck Leasing is seeking a Maintenance Coordinator to manage branch inventory, process administration, and profitability. The role supports maintenance operations, vendor coordination, and service scheduling, with a focus on accurate inventory, timely parts delivery, and data-driven improvements.

Candidates should have strong Excel/Office skills, customer service experience, and the ability to work 2nd shift with potential holiday coverage.

Qualifications

• High school diploma or equivalent required; degree preferred.
• Interpersonal and relationship building skills with ability to collaborate with branch team members.
• Competent written and verbal communication skills.
• 2+ years in customer service and operations experience.
• 2+ years in service and parts department preferred.
• Agile and quick learner, collaborative and eager for continuous education.
• Advanced computer skills: Word, Excel, Outlook and PowerPoint.
• Regular, predictable, full attendance is essential.

Responsibilities

• Oversee inventory productivity for branch(es) to support service and profitability.
• Maintain optimal inventory levels; place orders with Centralized Parts Ordering and ensure timely delivery.
• Receive, store, and track parts; update PartsNet; conduct cycle counts.
• Manage battery and tire inventories; ensure availability and specifications.
• Coordinate warranty items with warranty department and shipping timelines.
• Support Branch Financial Manager to improve branch performance and profitability.

Skills

Interpersonal skills

Written & verbal communication

Microsoft Office

Customer service experience

Operations experience

Agile learner

Education

High school diploma or equivalent

Degree preferred

Tools

ServiceNet

AS400

Job description

Position Summary:

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

Work Location:

814 Pickettville Rd Jacksonville, FL 32220

Work Schedule:

Candidate must be able to work 2nd shift from 11am to 8pm.

Schedule may include holidays based on business needs.

This position, at this location, offers shift differentials that will vary based on schedule:

• Second shift ($2.00 starting after 11am)
• Third shift ($3.00 starting after 9pm)
• Weekend shift ($2.00 Saturdays and Sundays regardless of start time)

Major Responsibilities:

Inventory Productivity:

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available
• Vendor support and accountability & ensuring payments are being processed correctly

Process Analytics:

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities:

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager

Qualifications:

• High school diploma or equivalent required, degree preferred
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills
• 2 years+ experience in customer service and operations experience required
• 2 years working in service and parts department preferred
• Agile and quick learner, enjoys collaborative projects and continuous education
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Administrative

Job Function: Administrative Support

Job Family: General Administration

Address: 814 Pickettville Road

Primary Location: US-FL-Jacksonville

Employer: Penske Truck Leasing Canada Inc.

Req ID: 2611465