Maintenance Coordinator

Five Star Holding; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Five Star Holding is seeking a Maintenance Coordinator to oversee maintenance activities on the manufacturing floor, schedule routine services, coordinate repairs, and ensure safety and quality standards are met. You will develop KPI dashboards, track downtime and MTBF/MTTR metrics, and collaborate with Operations, Engineering, Purchasing, and Vendors to optimize equipment reliability and reduce downtime.

A 3+ year background in quality and manufacturing, strong Excel skills, and the ability to

Qualifications

• 3+ years of quality control experience in a manufacturing setting.
• High school diploma or equivalent.
• Strong Excel and data analysis skills.

Responsibilities

• Coordinate routine maintenance, repairs, and inspections for machinery and building systems.
• Create, assign, and track work orders; ensure timely completion and accurate documentation.
• Develop and maintain maintenance KPI dashboards and reports (weekly/monthly).
• Monitor maintenance metrics (MTBF, MTTR, downtime) and recommend improvements.
• Coordinate with external service providers and contractors; ensure contract compliance.
• Support continuous improvement initiatives (Lean, TPM, RCA, Kaizen) to improve reliability.
• Ensure availability of spare parts, tools, and equipment; control inventory as needed.
• Assist in installation of new equipment; ensure proper setup and calibration.
• Participate in on-call emergency support during production hours.

Skills

Analytical thinking

Problem solving

Data interpretation

Communication

Reporting

Education

High school diploma

Tools

Excel (Pivot Tables, Power Query)

Forklift operation

Scissor lift operation

Job description

The Maintenance Coordinator is responsible for overseeing and coordinating maintenance activities within the organization. This includes machine schedules, ensuring the efficient use of resources, coordinating repair work, and ensuring compliance with safety and quality standards. The role is vital in maintaining the operational efficiency of machinery, equipment, and facilities to reduce downtime and optimize performance.

DESCRIPTION

• Coordinate the routine maintenance, repairs, and inspections for all machinery, equipment, and building systems if needed.
• Collect, validate, and maintain all maintenance data, including machine downtime, preventive maintenance (PM), corrective maintenance, work orders, spare parts, and maintenance costs.
• Develop and maintain maintenance KPI dashboards, Weekly and monthly reports, ensuring the accuracy and completeness of all maintenance performance data.
• Monitor preventive maintenance compliance, machine availability, MTBF, MTTR, maintenance backlog, and other key performance indicators, providing recommendations for continuous improvement.
• Conduct regular inspections and follow, support the preventive maintenance of machines, documenting all activities and recommending improvements.
• Support Continuous Improvement initiatives by participating in Lean, TPM, Root Cause Analysis (RCA), Kaizen, and other projects focused on improving equipment reliability and maintenance performance.
• Ensure that adequate resources, such as spare parts, tools, and equipment, are available to perform maintenance tasks. Order supplies as needed.
• Assist in the installation of new equipment, ensuring proper setup, calibration, and functionality.
• Create, assign, and track work orders for maintenance tasks. Ensure that work is completed promptly, and documentation is accurate.
• Ensure that all maintenance activities are carried out in compliance with company safety policies and local regulations. Conduct safety audits and inspections as required.
• Coordinate with external service providers and contractors for specialized maintenance work. Monitor vendor performance and ensure compliance with contracts.
• Act as a liaison between operations and maintenance teams to troubleshoot problems by using the maintenance communication tools, prioritize tasks, and resolve issues efficiently.
• Emergency Response: Be available for on-call emergencies during production hours and assist with troubleshooting that may impact production.

COMPETENCIES

• Strong analytical and problem-solving skills with the ability to interpret maintenance and production data.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, Power Query, formulas, charts, and data analysis.
• Safely operate forklifts to load, unload, and transport goods or materials in and out of storage areas and machines.
• Operate scissor lifts to move equipment and materials to elevated areas, perform maintenance tasks, or access hard-to-reach locations.
• Excellent organizational and administrative skills with a high level of accuracy and attention to detail.
• Ability to prepare executive reports, dashboards, and presentations for management.
• Strong communication skills and the ability to coordinate effectively across Maintenance, Operations, Engineering, Purchasing, and Warehouse teams.

EXPERIENCE

• 3 + experience in quality control within a manufacturing environment, preferably in flexible plastic packaging.
• High school diploma or equivalent

PHYSICAL REQUIEREMENTS

• Ability to stand for long periods, lift up to 50 pounds, and perform repetitive tasks.

WORKING CONDITIONS

• Work is performed primarily on the manufacturing floor, which may involve exposure to loud noises, machinery, high temperatures and chemicals.
• Use of personal protective equipment (PPE) is required.
• Need to have own transportation to visit more than one facility during the day.