Maintenance Coordinator

TCA Health Inc.- NFP; Chicago (IL); On-site; USD 48,000 - 55,000; Full time

Job summary

TCA Health Inc.- NFP is seeking a Maintenance Coordinator to manage facilities maintenance, ensuring a safe and clean environment. This role involves managing repairs, vendor oversight, and staff supervision. The ideal candidate has a bachelor’s degree in civil engineering or related fields and is skilled in healthcare facilities management.

Responsibilities include addressing safety hazards, coordinating with contractors, and ensuring compliance with safety protocols. The position requires strong problem-solving and interpersonal skills with a minimum of 3 years of relevant experience.

Qualifications

• Bachelor's degree in civil engineering, facilities management, or a related discipline.
• Healthcare facilities management experience required.
• Strong understanding of inventory and supply management.

Responsibilities

• Manage maintenance of TCA Health facilities and grounds.
• Perform repair tasks across all TCA facilities.
• Conduct routine maintenance of buildings, including structural repairs.

Skills

Interpersonal skills

Problem solving

Customer service

Analytical skills

Teamwork

Project management

Education

Bachelor's degree in civil engineering or related

Vocational certifications in plumbing, HVAC, or electrical services

Job description

Job Title

Maintenance Coordinator

Pay Range: $48,000 - $55,000

Department: Facilities

Company Overview

TCA Health is a Federally Qualified Health Center located on Chicago's far south side. For over 50 years we have delivered innovative, accessible, and quality primary care, dental, and behavioral health services to underserved communities in Chicagoland. Our culture values service, commitment, and dedication.

Position Summary

The Maintenance Coordinator manages maintenance of TCA Health facilities and grounds, maintaining a safe and clean environment. Responsibilities include preventive maintenance, repairs, vendor oversight, and staff supervision to ensure compliance with local, state, and federal regulations.

Essential Duties and Responsibilities

• Perform repair tasks across all TCA facilities.
• Conduct routine maintenance of buildings, including structural repairs.
• Repair plumbing leaks to prevent water damage.
• Fix minor electrical fixtures and maintain safety lighting.
• Maintain HVAC equipment for climate control.
• Apply preventative measures such as roof sealant and filter changes.
• Address potential safety hazards.
• Provide painting services when surfaces fade or chip.
• Coordinate system repairs and monitor performance.
• Manage parts inventory and order supplies as needed.
• Ensure timely upkeep of preventative maintenance and repairs of vehicles, buildings, grounds, equipment, and systems.
• Ensure operational effectiveness of mechanical and electrical systems.
• Keep all facilities clean and hygienic.
• Conduct regular walk-through inspections and take corrective action.
• Coordinate with contracted landscaping, snow removal, waste management, cleaning, and exterminator services for compliance and quality.
• Complete tasks such as painting, plumbing, HVAC repairs, light carpentry, drywall, electrical repairs, furniture installation, and office relocation.
• Support the facilities manager with construction and maintenance project proposals, budget estimates, and contract negotiations.
• Oversee, supervise, and train environmental technicians and maintenance staff.
• Maintain equipment audits, inventory records, and policies.
• Coordinate implementation of new construction or capital projects.
• Ensure compliance with safety and security protocols.
• Implement workplace safety and risk policies.
• Perform additional related duties as assigned.

Supervisory Responsibilities

Supervises environmental technicians, drivers, and related staff and interns.

Required Skills and Abilities

Knowledge of health care administration and operations. Must possess strong interpersonal, computer, and logistical skills.

Competencies

• Analytical – Designs workflows and procedures.
• Problem Solving – Identifies and resolves problems; analyzes information; works in group settings.
• Customer Service – Manages challenging customer situations; responds promptly to needs; solicits feedback.
• Interpersonal Skills – Maintains confidentiality.
• Oral Communication – Speaks clearly and persuasively; responds to questions; participates in meetings.
• Written Communication – Writes clearly; reads and interprets documents.
• Teamwork – Balances team and individual responsibilities; builds morale; commits to goals.
• Managing People – Includes staff in planning, decision-making, and process improvement; develops subordinates; solicits and applies feedback; improves processes.
• Quality Management – Seeks ways to improve and promote quality; demonstrates accuracy and thoroughness.

Education and Experience

• Bachelor's degree in civil engineering, facilities management, or a related discipline; healthcare facilities management experience required. Vocational certifications in plumbing, carpentry, HVAC, or electrical services with at least 2 years of experience may substitute for a bachelor's or associate degree. Knowledge of electrical, mechanical, and HVAC systems.
• Strong understanding of inventory and supply management.
• Demonstrated leadership skills with at least 1 year in a supervisory role and familiarity drafting and understanding blueprints.
• Effective people management skills.
• Verbal and written communication skills.
• Capacity to lift and move at least 50 pounds.
• Project and time-management capacity.
• Minimum 3 years of facility or custodial experience, preferably in a health-care setting.

Physical Demands

Requires standing, walking, and lifting regularly. Reasonable accommodations may be provided to allow individuals with disabilities to perform essential functions.

Working Conditions

Normal office and health center environment. Frequent evenings and occasional weekend work.