Maintenance Coordinator

Medium; Ashburn (VA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Disability insurance

401k with match

Paid time off

Job summary

Cologix seeks a Maintenance Coordinator to manage planning, scheduling, and tracking of preventive maintenance across our data center environment. You will work with Infrastructure teams, vendors, and Operations leadership to ensure timely execution and audit-ready documentation.

The role emphasizes hands-on coordination, real-time problem solving, and strong attention to detail in a fast-paced, live environment. Shift: Mon-Fri 7am-3pm; base compensation is hourly, with comprehensive benefits.

Qualifications

• Bachelor’s degree or equivalent experience in facilities, operations, or related field preferred.
• 5+ years of experience in maintenance coordination, facilities operations, or similar roles.
• Experience with preventive maintenance programs or CMMS platforms.
• Strong coordination with vendors, technical teams, and stakeholders.
• Proficiency with scheduling tools, spreadsheets, and documentation systems.

Responsibilities

• Plan, schedule, and actively manage the master preventive maintenance program across all facility systems.
• Coordinate maintenance activities with Infrastructure teams, vendors, and Operations to align with real-time site priorities.
• Create and manage Methods of Procedure (MOPs), ensuring accuracy and approval.
• Track maintenance execution in real time and ensure completion and documentation.
• Identify scheduling conflicts, risks, or gaps and adjust plans or escalate.
• Coordinate vendor onboarding, scheduling, and readiness; ensure materials/services are in place.
• Maintain maintenance records to support audit readiness.
• Monitor backlog and recurring issues to drive resolution and prevent gaps.
• Provide clear, actionable updates to leadership on status and risks.

Skills

Maintenance coordination

Facilities operations

Scheduling real-time

Vendor coordination

Documentation

Attention to detail

Cross-functional teamwork

Education

Bachelor’s degree or equivalent in facilities/operations

Tools

CMMS

Scheduling tools

Spreadsheets

Email & docs

Job description

About Our Company:

Headquartered in Denver, Colorado, Cologix is a leading North America network-neutral interconnection and hyperscale edge data center company. Our platform gives customers access to 45+ digital edge and Scalelogix hyperscale edge data centers in 13 markets across the United States and Canada along with a carrier-dense ecosystem of 710+ networks, 360+ cloud providers, 35+ onramps and seven Internet exchanges. We provide our nearly 2,000 customers with direct access to our local operations teams, resulting in strong partnerships enabled by exceptional operational support and unparalleled customer service. Backed by one of the largest North American infrastructure funds, Cologix's experienced leadership team, certified staff and commitment to ESG initiatives help form a culture that values our people, our environment and our clients.

About the Position

We are seeking a highly organized, execution-focused Maintenance Coordinator to manage the planning, scheduling, coordination, and tracking of preventive and recurring maintenance activities across a mission-critical data center environment.

This role sits at the center of daily operations. You will work closely with Infrastructure teams, vendors, and Operations leadership to ensure maintenance is planned correctly, executed on time, and aligned with real site conditions. You will own the maintenance schedule, coordinate resources, and ensure nothing slips through the cracks.

While this role requires strong documentation and audit discipline, it is fundamentally operational. Success in this role depends on the ability to stay close to the work, manage competing priorities, adapt to changing site conditions, and drive follow-through across multiple teams in a live environment.

Drive maintenance execution in a mission-critical environment—through coordination, visibility, and follow-through.

Shift: Mon-Fri 7am-3pm

What You Do Daily

• Plan, schedule, and actively manage the master preventive maintenance program across all facility systems
• Coordinate maintenance activities with Infrastructure teams, vendors, and Operations to align with real-time site priorities and constraints
• Create and manage Methods of Procedure (MOPs), ensuring they are accurate, approved, and usable in execution
• Track maintenance execution in real time, following up to ensure work is completed, documented, and not missed
• Identify scheduling conflicts, operational risks, or gaps in execution and adjust plans or elevate as needed
• Coordinate vendor onboarding, scheduling, and readiness, including ensuring materials and services are in place
• Maintain clear, accurate maintenance records and documentation to support audit readiness and operational visibility
• Monitor maintenance backlog, upcoming work, and recurring issues, driving resolution and preventing repeat gaps
• Provide clear, actionable updates to Operations and Infrastructure leadership on maintenance status and risks

What Makes You a Good Fit

• Experience in maintenance coordination, facilities operations, or a similar role in a fast-paced operational environment
• Strong ability to manage schedules, priorities, and competing demands in real time—not just on paper
• Comfortable working closely with technical teams and vendors to drive execution without direct authority
• Able to stay organized while adapting quickly to changing site conditions and operational needs
• Strong attention to detail in documentation, tracking, and follow-through
• Comfortable using systems and tools for scheduling, communication, reporting, and procurement workflows
• Willing to stay engaged with daily operations rather than working purely behind a desk

Leadership Profile

• Drives execution through coordination, follow-up, and visibility—not hierarchy
• Stays close to the work and understands what is actually happening on-site
• Balances structure with flexibility in a live, changing environment
• Holds a high bar for accountability, completion, and accuracy
• Communicates clearly and pushes issues forward rather than letting them stall

What Success Looks Like

• Maintenance is completed on time and aligned with real operational conditions
• Work is well-coordinated across teams and does not create avoidable conflicts or risk
• No gaps in maintenance coverage due to missed scheduling, poor coordination, or lack of follow-through
• Vendors are prepared, aligned, and executing as planned
• Maintenance records are accurate, current, and audit-ready without requiring cleanup
• Backlog, delays, and recurring issues are identified early and actively managed
• Operations and Infrastructure leadership have clear, real-time visibility into maintenance status

Qualifications

• Bachelor’s degree or equivalent experience in facilities, operations, or related field preferred
• 5+ years of experience in maintenance coordination, facilities operations, or similar rolesExperience working in environments with preventive maintenance programs or CMMS platforms
• Strong coordination experience with vendors, technical teams, and operational stakeholders
• Strong computer skills, including scheduling tools, spreadsheets, documentation systems, and email
• Ability to manage multiple priorities, follow through on commitments, and operate with urgency
• Experience in data centers, critical facilities, or other high-availability environments preferred

Why Join Us

This is an opportunity to play a central role in keeping a mission-critical environment running smoothly. You will directly impact how maintenance is executed, coordinated, and delivered—ensuring the site operates safely, reliably, and without gaps.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or transfer sponsorship of an employment visa at this time, including CPT/OPT.

$30 - $40 an hour

Benefits:

• Medical, dental, and vision insurance
• Company paid Life Insurance
• Voluntary supplemental life insurance
• Flexible spending account
• Health savings account
• Non-accrued PTO
• Short- and Long-Term Disability
• Company paid holidays
• 401k Retirement Plan with employer match
• Mental Wellness Benefits
• Tuition Reimbursement
• Paid Parental Leave
• Employee Discount Marketplace
• Employee Recognition Platform
• Individual compensation will be commensurate with the candidate's experience.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Cologix is proud to be an Equal Opportunity Employer.Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.

If you need assistance in applying for any of our open positions, please contact us at [e-mail] or call 720-940-2551.

The California Consumer Privacy Act (“CCPA”) creates privacy rights relating to the collection, sale, disclosure, and deletion of consumers’ personal information. The CCPA requires businesses to provide consumers, including job applicants and employees, with information about their rights, including a description of the categories of personal information to be collected and the purpose for which the information will be used. For additional information regarding your rights, including a description of the categories of personal information to be collected and the purpose for which the information will be used, please see https://cologix.com/privacy-policy/.

Cologix’ data centers are ISO 27001:2022 and ISO 14001:2015 certified. These certifications demonstrate Cologix’s commitment to both information security and environmental stewardship. At Cologix, protecting information assets and minimizing environmental impacts are everyone’s responsibility.

Cologix employees are responsible for:

• Understanding and following Cologix’s information security, cybersecurity, privacy, and environmental management policies, procedures, and standards.
• Ensuring conformance with the requirements of both the Information Security Management System (ISMS) and the Environmental Management System (EMS).
• Remaining vigilant and reporting any information security or environmental incidents, vulnerabilities, risks, or non-conformities to the appropriate teams.
• Actively participating in Cologix’s efforts to maintain and improve information security and environmental performance.