Maintenance and Operations Supervisor

U.S. Department of Veterans Affairs; Town of Tomah (WI); On-site; USD 75,000 - 98,000; Full time

Job summary

The U.S. Department of Veterans Affairs (VAMC Tomah, WI) seeks a Maintenance and Operations Supervisor to lead the Utilities Maintenance Shop.

You will supervise 16 staff across four shops, coordinate maintenance planning with clinical and non-clinical teams, and oversee budgeting, procurement, and compliance with SOPs. Responsibilities include directing daily operations, organizing training, and ensuring timely work orders and repairs.

Qualifications

• Evidence you possess the knowledge, skills, and ability to perform the duties must be shown with detailed resume descriptions.
• Screen-out element and qualification standards will be applied during evaluation.
• Volunteer experience (e.g., national service) can contribute to qualifying experience.
• Physical requirements include lifting heavy loads and climbing ladders/scaffolds. Working conditions may be in hot, dirty, dusty, and cramped environments.

Responsibilities

• Plan, coordinate, and direct the work operations for the Utilities Maintenance Shop (16 employees, 4 shops).
• Manage personnel issues including union matters and administrative actions.
• Organize meetings and training to coordinate maintenance planning with staff and users.
• Research maintenance data and cost analysis by item to support decisions.
• Generate purchase requests and coordinate procurement; monitor funds availability.
• Supervise journeyman and tradesmen in task completion.
• Plan and publish daily to yearly work schedules; ensure time/material tracking on work orders.
• Prepare work orders for deficiencies identified in inspections.
• Conduct routine inspections of utility systems and initiate repairs.
• Maintain inventory for Preventative Maintenance and repairs.
• Ensure maintenance follows SOPs and policies; determine training needs.
• Provide ongoing direction to staff and manage training needs.
• Perform other related duties; adhere to Monday-Friday 8:00am-4:30pm schedule.

Skills

Lead or Supervise

Oral Communication

Physical Strength

Planning & Evaluating

Technical Competence

Job description

Summary

This position is located in the Maintenance Section within the Facilities Service Line at the VA Medical Center (VAMC) - Tomah - WI. The incumbent serves as the Maintenance and Operations Supervisor for the Utility Maintenance Shop under the general supervision of the Maintenance and Operations Supervisor Foreman.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/31/2026. EXPERIENCE: A specific length of training and experience is not required - but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge - skills - and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element - which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Ability to Lead or Supervise Oral Communication Physical Strength and Agility Planning and Evaluating Technical Competence Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Occasionally lifts heavy loads - machinery parts - etc. - must be able to climb/descent ladders and scaffolds. The Incumbent is subject to all hazards inherent in the physical plant and grounds environments - for example: burns - cuts - bruises - sprains - falls - high heat - high humidity - etc. Working Conditions: May work from ladders - scaffolding - and/or hydraulic platforms. Requires working in uncontrolled environments - in inclement weather conditions - and in confined or uncomfortable spaces. Many work sites are hot - dirty - dusty - greasy - poorly lit - cramped and with unpleasant odors.

Duties

• Major Duties: This position is responsible for planning - coordinating - and directing the work operations for the Utilities Maintenance Shop which includes 16 employees and four independent shops: Plumbing - Refrigeration/Air Conditioning - Steam Fitters and Boiler Plant
• Duties Include: Responsible for personnel - union issues - and administrative matters involving the Utilities Maintenance Shop which may include personnel actions for reward or discipline
• Participate in or organizes and conducts meeting and conferences - including training sessions - to exchange information and coordinate maintenance planning and scheduling with user - maintenance and repair personnel - clinical and non-clinical staff - equipment operations and others
• Research equipment analysis data by item on maintenance cost and man-hours
• Generates purchase requests with specifications source documents and coordinates procurement
• Monitors status of funds to ensure availability of funds or the need to transfer funds to other categories for equipment - maintenance - repairs - and/or constructions
• Supervises journeyman and tradesman in the accomplishment of their tasks
• Plans daily - weekly - monthly - ad yearly work schedules for subordinates - posting them as per Union Agreement Ensures that work orders reflect all material used and time required for completion
• Prepares work orders for correction of deficiencies in utility systems and other areas as identified through various inspections and committee minutes
• Conducts inspections of utility systems on a regular basis and initiates work orders for repair
• Establishes - maintains - and updates inventory of tools and materials for Preventative Maintenance (PM) and repair work
• Ensures that routine maintenance is completed in accordance with established schedules - Standard Operating Procedures - policies - etc
• Develops priorities for work accomplishment and performs requested cost estimates for programs and projects
• Provides overall directions to subordinate staff on continuous basis - through review and inspection of work progress - explanation and instruction
• Determines training requirements - develops in-service training programs - requests other training as necessary - and overall manages the training needs of the section
• Performs other related duties as assigned
• Work Schedule: Monday - Friday 8:00am - 4:30pm Position Description Title/PD#: Maintenance and Operations Supervisor/PD22035O Critical Skills Incentive (CSI): Not Approved Relocation/Recruitment Incentives: Not authorized