Maintenance Administrator

Old Dominion Freight Line, Inc.; Thomasville (NC); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Health Benefits

401k Plan

Tuition Reimbursement

Training & Growth

Job summary

Old Dominion Freight Line is seeking a detail‑oriented administrative role to support fleet and equipment operations. You will handle maintenance documentation, process invoices, and coordinate with vendors to ensure timely repairs and compliance.

You will also assist with asset records, MSO activities, licensing, and disposition tasks, helping our team keep accurate records throughout the equipment lifecycle.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative experience.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office suite.

Responsibilities

• Process invoices for equipment repairs and maintenance services.
• Manage vendor statements and follow up on past due invoices.
• Support MSO, licensing and permitting requirements for vehicles.
• Maintain equipment records and asset management documentation.
• Assist with asset disposition and title transfers.
• Ensure accurate recordkeeping for compliance and operations.

Skills

Verbal communication

Written communication

Typing

Telephone skills

Self-motivated

Problem solving

Team player

Learning ability

Microsoft Office

Training willingness

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

At Old Dominion, we don't just move freight—we help businesses keep their promises. As one of the nation's leading LTL carriers, we've earned our reputation by putting people first, delivering premium service, and staying true to the values that have guided us for more than 90 years. Our PROMISES values shape how we work, our family culture shapes how we treat one another, and our commitment to being the Best in the Game drives everything we do. If you're looking for more than just a job, you'll find a career built on trust, teamwork, and opportunity at OD. This role supports fleet and equipment operations by managing maintenance-related documentation, invoices, and vendor communications. It also provides administrative support for equipment records, asset tracking, and related business processes. The position helps ensure accurate recordkeeping and compliance throughout the equipment lifecycle, from acquisition to disposition.

Primary Responsibilities

• Review and process invoices for general equipment repairs and maintenance services, including breakdowns, outside vendor repairs, general equipment repairs, maintenance services, tire repairs and other supporting maintenance documents
• Manage vendor statements and past-due invoice follow-up
• Provide support for vehicle MSO, licensing and permitting requirements
• Administer warranty claim processing and reimbursement tracking
• Support equipment administration functions including equipment record maintenance, equipment setup, equipment tracking and administrative support for fleet and asset management programs
• Coordinate and process equipment-related transactions and requests
• Assist with equipment disposition activities including asset retirement documentation, asset sale and disposal coordination, title and ownership transfer support and record maintenance to ensure proper asset disposition and compliance
• Maintain accurate maintenance and equipment records to support operational, financial, and compliance requirements

Job Qualifications

• Education: High School diploma or equivalent
• Experience: 1 year of administrative experience
• Excellent verbal and written communication skills
• Excellent typing and telephone skills
• Self-motivated, problem solver, team player
• Ability and willingness to learn and retain knowledge
• Demonstrated proficiency with Microsoft Office
• Willing to participate in training offered by the company
• Working Days: Shift and hours to be determined.
• Working Shift: Shift and hours to be determined.
• Work days/shifts may change based on scheduling and business needs and are provided as guidelines at the time of posting.

Join the OD Family Today! As a Full Time member of our Family, you and your family are eligible to receive:

• Great Health Benefits including a Zero premium medical plan for employee only coverage Vision & Dental
• Short Term & Long Term Disability
• Flex Spending Accounts
• 401k Retirement plan with company match and additional company annual discretionary match opportunity
• Life Insurance
• Wellness Program
• Tuition Reimbursement for Drivers and Technicians
• Training and growth opportunities to build a career

We prioritize our OD family of employees Ability to advance through our promote from within philosophy National Career Opportunities Available at our 260+ service centers Old Dominion Freight Line, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, and/or gender expression, sexual orientation, age, disability, pregnancy, genetic information, military status, Vietnam Era and/or veteran status, or any other characteristic protected by applicable law(s).

Welcome to Old Dominion. If you are looking for a new career with the best LTL (Less-than-Truckload) carrier in the industry you’ve come to the right place. Many companies tout their family atmosphere, but at OD it truly is a reality. We’ve grown from our humble beginnings of a single truck and one route in 1934 started by Earl and Lillian Congdon to a company of over 23,000 employees. At OD we strive daily to keep the family spirit alive and help the world keep promises.