Maintenance Administrative Specialist

Walgreens Co.; Moreno Valley (CA); On-site; USD 28,000 - 35,000; Full time

Job summary

Walgreens is seeking a Maintenance Administrative Specialist to support DC maintenance, coordinating procurement for facilities, MHE and upkeep to maximize uptime. You will handle administrative functions, run KPI reports, and use CMMS to create work orders, track purchases, and manage PM schedules.

The role requires a High School diploma or GED, plus 2 years of admin experience; proficiency in Excel and Word, good customer service, and ability to handle inventory and vendor communications.

Qualifications

• High School diploma or GED required.
• At least 2 years of administrative support experience.
• Experience providing customer service to internal and external customers.
• Proficient in Excel and Word; 30 WPM keyboarding.

Responsibilities

• Use CMMS to create work orders and manage maintenance records.
• Record monthly and year-end budget numbers.
• Purchase, receive, and track inventory for the department and DC.
• Process invoices payable to vendors; match to PO.
• Track department expenditures and respond to overages.
• Coordinate vendor bidding and track vendor work orders.

Skills

Microsoft Excel

Microsoft Word

Keyboarding (<30 WPM>)

Customer service

Education

High School diploma/GED

Associates Degree

Tools

Windows OS

Outlook

DOS-based programs

Microsoft Access

Job description

Job Summary

As a Maintenance Administrative Specialist, you will support the Distribution Center (DC) maintenance departments, to coordinate and sustain the procurement activities required in the areas of facilities, material handling equipment and processes needed to maximize operations performance and up-time. You will be responsible for administrative functions of Maintenance Department, completing monthly Key Performance Indicators (KPI), utilizing CMMS system (creating work orders, reports, tracking, purchase orders, PM schedules), and receiving inventory.

Job Responsibilities

• Uses Computerized Maintenance Management System (CMMS)-generated preventive maintenance worksheets to maintain distribution machinery and equipment according to the manufacturer’s recommendations and good maintenance practices.
• Records and reports department monthly and year end budget numbers.
• Purchasing, receiving, and inventory control of parts, materials and supplies for the department and general DC.
• Responsible for all parts issues, new and rebuilt. Creates and produces reports, correspondence and documents using Word and Excel spread sheets.
• Responsible for documentation and tracking of department expenditures for Building Repairs, Janitorial and Equipment Repairs. Provides documentation and explanations for monthly / annual expense overages.
• Monitors daily transactions in department variable accounts. Notifies Managers of overages and will supply documentation to support overages.
• Originates, negotiates, investigates, and invites vendors to bid on supplies, materials and material handling spare parts and develops bid documents for pricing.
• Tracks and closes all vender work orders and compiles into CMMS system. Reviews and reports discrepancies in vendor orders, pricing, deliveries, and warranties.
• Promptly and accurately files and matches invoices to purchase orders for prompt payment to vendors and suppliers.
• Responsible for radio issues to include audits, repairs, and negotiating purchase prices.
• Works with Maintenance Manager to maintain MSDS logs to OSHA standards.
• Exercises independent judgment, discretion, and confidentiality in performing daily work tasks & supports safety program documentation.

About Walgreens

Founded in 1901, Walgreens (www.walgreens.com) proudly serves nearly 9 million customers and patients each day across its approximately 8,500 stores throughout the U.S. and Puerto Rico. Walgreens has approximately 220,000 team members, including nearly 90,000 healthcare service providers, and is committed to being the first choice for pharmacy, retail and health services, building trusted relationships that create healthier futures for customers, patients, team members and communities.

Basic Qualifications

• High School diploma/GED and at least 2 years of experience in administrative support.
• Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate level keyboarding skills (at least 30 WPM, touch typing, formatting documents, 10-key numeric pad).
• Willing and able to perform tasks which include repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking with or without reasonable accommodation.

Preferred Qualifications

• Associates Degree
• Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.
• Experience using Windows, Outlook, and DOS based programs.
• Knowledge of accounting principles.
• Experience documenting and tracking of department expenditures.
• Basic level skill in Microsoft Access (for example: opening a table in datasheet view, entering data, filtering data, creating a form, modifying a form layout, applying themes, running, sorting and saving queries, creating and formatting a report, changing report test, adding an image, printing labels, navigating through records, and/or exporting to Excel).

We will consider employment of qualified applicants with arrest and conviction records.

The Salary below is being provided to promote pay transparency and equal employment opportunities at Walgreens. The actual hourly salary within this range that you will be offered will depend on a variety of factors including geography, skills and abilities, education, experience and other relevant factors. This role will remain open until filled.

Salary Range: $20.5 - $25.64 / Hourly