Maintenance Admin Assistant

Metropolitan Council; El Segundo, Northern (CA, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

The Metropolitan Council in Minnesota is seeking a Maintenance Administrative Assistant to provide office administrative support to Bus Maintenance management, supervisors and forepersons, handling data entry, correspondence, and clerical duties related to buses, vehicles and employees.

This role handles payroll data, maintains files, posts memos and job postings, and assists with forms and procedures, reporting to the Garage Manager and the Assistant Director of Bus Maintenance.

Qualifications

• High school diploma or GED required.
• 2+ years of office administrative experience.
• Proficient in Microsoft Word, Excel, and calendar management.
• Experience creating correspondence and memos in business format.

Responsibilities

• Performs data entry and creates business correspondence, letters and memos.
• Closes maintenance work orders in TxBase and maintains vehicle/employee files.
• Processes mail and personnel records; posts service bulletins and job postings.

Skills

MS Word

MS Excel

Calendar management

Education

High school diploma/GED

Tools

TxBase

Job description

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.

More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Metro Transit is one of the country's largest transit systems, employs more than 3,000 people, and prior to COVID provided more than 80 million rides a year through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, vanpool, walk or bike in the Twin Cities.

How your work would contribute to our organization and the Twin Cities region:

The Maintenance Administrative Assistant provides office administrative support to Bus Maintenance management, supervisors and forepersons by performing office administrative and clerical duties pertaining to buses, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.

Hire: $24.53 hourly, After year one: $28.03 hourly, After year two: $31.54 hourly, After year three: $35.04 hourly

Hourly Pay Range: For candidates newly hired into the Amalgamated Transit Union (ATU) contract, starting wage is set by the ATU contract. Internal hires will follow Metropolitan Council's union wage guidelines.

Note: This position is open to both internal and external applicants however, internal candidates will receive priority. This position will establish a six-month eligible list for current and future positions. The candidate's permanent residence must be in Minnesota or Wisconsin.

Office Administrative Procedures:

• Performs data entry as assigned.
• Creates business correspondence, letters and memos.
• Closes maintenance work orders in TxBase (computer system).
• Maintains files (paper and electronic) of vehicles, mileage reports and gas receipts.
• Post service bulletins, employee information reports and all job postings.
• Processes incoming mail and prepares outgoing mail.
• Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel.

Payroll duties:

• Reviews and verifies employee time entries for accuracy daily and edits as appropriate.
• Monitors and posts data within the timekeeping system for accurate bi-weekly payroll and attendance tracking.

Interpersonal Communication:

• Communicates with other facilities and departments as required or directed.
• Provides and assists employees with forms such as vacation, sick leave, etc.
• Answers telephones.

Performs other duties as assigned or apparent.

• High school diploma/GED or higher.
• Two (2) years or more of office administrative experience. Experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendars.
• Candidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject files.

What additional skills and experience would be helpful in this job (desired qualifications):

• Organizational and prioritizationskills.
• Ability to type 40 words per minute.
• Customer service - oriented; ability to work effectively with diverse internal/external customers/work groups.

What knowledge, skills, and abilities you should have within the first six months on the job:

• Knowledge of office administrative procedures.
• Knowledge of creating correspondence, letters and memos in proper business style format.
• Knowledge of creating and maintaining electronic files.
• PC skills including MS Office - Outlook, Word, Access and Excel.
• Ability to type 40 words per minute.
• Ability to adjust to changing priorities and work independently.
• Ability to handle multiple tasks with efficiency and take initiative.
• Ability to work well with others.

What you can expect from us:

• We offer theopportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us!

Union/Grade: Amalgamated Transit Union (ATU) / Grade 21

FLSA: Non-Exempt

Safety Sensitive: No

What your work environment would be:

Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Garage Manager as well as the Assistant Director of Bus Maintenance.

What steps the recruitment process involves:

1. We review your minimum qualifications.
2. We review your Work Record Evaluation (for ATU employees only).
3. We rate your education and experience.
4. We conduct a structured panel interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case‑by‑case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a background check which verifies education and employment if not verified previously. If the job you're applying for is safety‑sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards, you must pass a criminal background check. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case‑by‑case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Aff ... ???

If you have a disability that requires accommodation during the selection process, please email [e-mail]