Mailroom Specialist

Anduril Industries; Costa Mesa (CA); On-site; USD 86,000 - 114,000; Full time

Benefits offered by this job

Equity grants

Benefits package

Job summary

Anduril Industries in Costa Mesa seeks a Mailroom Specialist to manage non-production mail, parcels, and general logistics across a multi-building campus. You will handle intake, sorting, delivery to departments, and outbound shipping, while maintaining accuracy and security for sensitive documents.

As the central contact for daily mail operations, you will coordinate with the Workplace and Security teams, use Slack and Jira for communications, and ensure timely, correct deliveries in a dynamic,

Qualifications

• 2–3+ years of experience in shipping & receiving, mailroom operations, corporate facilities, warehouse logistics, or a fast-paced manufacturing/R&D environment.
• Working knowledge of carrier shipping platforms (FedEx Ship Manager, UPS WorldShip, DHL) and ERP systems (Oracle).
• Strong data entry accuracy and logging of inventory.
• Forklift certification strongly preferred; onsite training available if not certified.
• Excellent written and verbal English communication; customer-facing mindset.
• Discretion with handling sensitive documents and high integrity.
• Ability to troubleshoot and adapt in a fast-growing environment.
• Excellent time management and organizational skills for concurrent workflows.

Responsibilities

• Unload courier deliveries and sort/process all incoming mail and parcels from major carriers.
• Deliver packages and office supplies to departments across multiple buildings.
• Assist with outgoing mail, labeling, weighing, and customs documentation.
• Maintain organized, secure, and stocked mailroom; track supplies and reorder as needed.
• Notify recipients of high-priority deliveries via Slack, email, or Jira.
• Collaborate with Workplace and Security teams on desk moves and secure mail handling.

Skills

Shipping & Receiving

Customer Service

Attention to Detail

Communication

Adaptability

Tools

FedEx Ship Manager

UPS WorldShip

DHL

Oracle

Slack

JIRA

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE TEAM

Anduril is seeking a Mailroom Specialist to join the Real Estate & Facilities division based in Costa Mesa. As mailroom specialist, you will be responsible for receiving all non-production mail and packages, sorting, and delivering to departments. This role is highly interactive and requires exceptional customer service, sharp attention to detail, and proactive communication to support our fast-growing campus. You will serve as a central point of contact for daily logistics, ensuring critical materials and general correspondence reach the right teams quickly and securely.

WHAT YOU’LL DO

• Mail & Package Intake: Unload courier delivery service and interoffice delivery trucks. Receive, inspect, log, sort, and process all incoming non-production mail, parcels, and freight deliveries from major carriers (USPS, FedEx, UPS, DHL, and local couriers). Troubleshoot shipments that may be unidentified or labeled with insufficient information.
• Campus Distribution: Accurately deliver packages, mail, and office supplies to designated drop zones, departments, and individual team members across multiple buildings.
• Outbound Shipping: Assist employees with outgoing mail, including proper packing, labeling, weighing, carrier selection, and customs documentation.
• Inventory & Supplies: Maintain an organized, secure, and fully stocked mailroom; track supply levels (boxes, tape, bubble wrap, labels) and reorder materials proactively.
• Internal Communication: Notify recipients of high-priority, fragile, or time-sensitive deliveries via Slack, email, or ticketing systems (e.g., Jira).
• Facilities & Security Collaboration: Partner with the broader Workplace and Security teams to track desk moves and maintain secure mail handling protocols, and ensure optimal operational efficiency and provide input on continuous process improvement.

REQUIRED QUALIFICATIONS

• Relevant Background: 2–3+ years of experience in shipping & receiving, mailroom operations, corporate facilities, warehouse logistics, or a fast-paced manufacturing / R&D environment.

• Systems & Software: Working knowledge of modern logistics and office tools, including:

  • Carrier shipping platforms (FedEx Ship Manager, UPS WorldShip, DHL).
  • Inventory/ERP management systems (Oracle).
  • Slack, JIRA, and general computer/tablet hardware.

• Data Accuracy: Strong data entry experience with high attention to detail and accuracy when logging and tracking inventory.

• Equipment Certification: Current forklift certification strongly preferred; willingness and ability to complete onsite certification training upon hire if not currently certified.

• Communication & Customer Service: Excellent written and verbal English communication skills; strong interpersonal and customer-facing skills with a service-oriented mindset. Should be comfortable collaborating with all departments and organizational levels.

• Security & Discretion: High integrity and discretion when handling sensitive and confidential documents.

• Adaptability & Accountability: Proven ability to troubleshoot, problem‑solve with minimal direct supervision, and pivot quickly as priorities shift in a rapid‑growth environment.

• Organization: Exceptional time management and organizational skills to handle concurrent incoming and outgoing logistics workflows.

US Salary Range

$86,000—$114,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril’s total compensation package. Additionally, Anduril offers top‑tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We’ve observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.

• Please always verify communications:

  • Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
  • Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency’s authenticity by reaching out to [e-mail].

• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender’s email domain is @anduril.com before providing any personal information or clicking on links.

• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to [e-mail]. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril’s candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third‑party service provider to conduct pre‑employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third‑party service provider provides risk‑intelligence services that may include analysis of sanctions and watchlists, adverse media, public‑record information, and other lawful open‑source or commercial data sources. This third‑party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.