Mail Coordinator

Cushman & Wakefield; Santa Clara (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield is seeking a Mail Coordinator in Santa Clara, CA. The role handles mail and package sorting, postage, and stock management for office supplies. You will train colleagues on postage machines, maintain par levels, and coordinate with teams for large mailings.

Ideal candidates have strong organizational skills, at least 5 years of experience, and knowledge of HAZCOM. This position may require lifting up to 50 lbs and occasional light vehicle use.

Qualifications

• Minimum of 5 years experience
• Must understand HAZCOM and Hazard material handling

Responsibilities

• Receives, sorts and distributes incoming and outgoing mail and packages
• Maintains employee rosters and locations lists
• Weighs and calculates postage for outgoing mail/packages for common carriers
• Completes required mail / package forms
• Arranges for pickup of outgoing US mail/packages
• Operates mail, copying, and scanning devices
• Maintains postage equipment and renews necessary supplies
• Ensures express packages and special handling are processed correctly
• Investigates un-addressed packages
• Provides general courier services to the site
• Serves as liaison for tracking non-product related packages
• May operate light vehicles for mail delivery and errands
• Maintains documents, logs and/or prepare special reports
• Assists other employees with errands, deliveries, setup of large meetings/events
• Ensures policies and safety guidelines are followed

Skills

Excellent communication

Excellent organization

Ability to lift 50 lbs

Job description

Job Description Summary

Receive and log all packages. Distributing and/or emailing all recipients of packages. Sorting all mail received. Place all orders for FedEx supplies and keep all areas stocked. Coordinate with all teams for large mailings. Train all colleagues how to use the postage machine for regular postage and certified mail. Take inventory of all mail room office supply stock and keep a par level of letterhead, paper, laminating paper, legal pads, pens, etc. Unclaimed checks - work on getting these to the correct contact immediately using all resources and contacts. Keep all accounts in all areas up to date - add and delete accounts as needed. Joiners/Leavers - review reports weekly to pull individual mail slots and add slots as needed and determined by management. Binding of all presentations and keeping stock at par level. Send daily commission checks and any other mail by courier daily. Make sure the mailroom is secure at all times.

Job Title

Mail Coordinator

Job Description Summary

Receive and log all packages. Distributing and/or emailing all recipients of packages. Sorting all mail received. Place all orders for FedEx supplies and keep all areas stocked. Coordinate with all teams for large mailings. Train all colleagues how to use the postage machine for regular postage and certified mail. Take inventory of all mail room office supply stock and keep a par level of letterhead, paper, laminating paper, legal pads, pens, etc. Unclaimed checks - work on getting these to the correct contact immediately using all resources and contacts. Keep all accounts in all areas up to date - add and delete accounts as needed. Joiners/Leavers - review reports weekly to pull individual mail slots and add slots as needed and determined by management. Binding of all presentations and keeping stock at par level. Send daily commission checks and any other mail by courier daily. Make sure the mailroom is secure at all times.

Job Description

Essential Responsibilities

• Receives, sorts and distributes incoming and outgoing mail and packages
• Maintains employee rosters and locations lists
• Weighs and calculates postage for outgoing mail/packages for common carriers (e.g. US Postal Service and FedEx)
• Completes required mail / package forms (registered mail, international documentation, etc.)
• Arranges for pickup of outgoing US mail/packages (non- product related)
• Operates mail, copying, and scanning devices
• Maintains postage equipment and renews necessary suppliesEnsures express packages and packages requiring special handling (cold, frozen, etc) are processed correctly
• Investigates un-addressed packages
• Provides general courier services to the site
• Serves as liaison for tracking of non-product related packages.
• May operate light vehicles for mail delivery and errands
• Maintain documents, logs and/or prepare special reports services provided (e.g. mail/package volume and cost)
• Assists other employees by performing duties such as errands, deliveries, day porter assistance, setup of large meeting/events, and light administrative duties
• Ensures all policies, procedures, codes, guidelines, regulations, etc., are followed and enforced including safety systems and standards.
• Ability to lift 50 lbs and climb ladders

Note: May lift heavy boxes (example: case of paper approximately 55 lbs). Maneuvering of tables can be cumbersome. Safe lifting if required.

Key Competencies

• Knowledge of maintenance tools, materials, and required equipment to perform his/her job functions
• Follow all safety rules, procedure manuals, etc.
• Excellent communication skills
• Excellent organization skills
• Ability to prioritize based on safety, criticality, and client schedules
• Ability to improve efficiency in existing processes
• Ability to expand and grow with a fast moving client and teams.
• Ability to lift 50 lbs.

Important Experience

• Minimum of 5 years experience
• Must understand HAZCOM and Hazard material handling

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $23.80 - $28.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”