Luxury Hotel Event Planning Manager

Park Hyatt Los Cabos at Cabo del Sol; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Thompson Dallas, located in The National - Downtown Dallas’ premier luxury destination, seeks an experienced hotel event planner to manage groups from pre-booking through post-event follow-up. You will coordinate contracts, venues, catering, AV, and billing, ensuring seamless execution and revenue integrity.

1-3 years in event planning within a luxury hospitality setting required; strong communication and negotiation skills are essential.

Qualifications

• 1-3 years of hotel event planning or event sales experience.
• Strong knowledge of hotel operations and event systems.
• Refined verbal and written communication; professional presence.
• Contract negotiation and interpretation skills.
• Ability to perform under pressure in a fast-paced luxury environment.
• Creative problem solving with leadership and collaboration.

Responsibilities

• Serve as the point of contact for groups and local event clients before, during, and after events.
• Review contracts, coordinate event logistics, and oversee room blocks, catering, AV, and billing.
• Anticipate client needs, resolve issues quickly, and provide creative solutions.
• Partner with hotel teams to deliver seamless execution.
• Maintain forecasts, event documentation, and revenue integrity across spaces.
• Upsell products, services, and enhancements to maximize revenue per attendee.
• Manage existing accounts and solicit re-bookings and future business.
• Conduct site inspections and ensure spaces meet client specs.
• Build vendor and planner relationships to support event delivery.

Skills

Event planning

Client coordination

Negotiation

Attention to detail

Hospitality systems

Tools

Envision Sales

Group Bill

Opera

Reserve

Sertifi

Social Tables

Job description

Thompson Dallas, located in The National - Downtown Dallas’ premier luxury destination, seeks an experienced hotel event planner to manage groups from pre-booking through post-event follow-up. You will coordinate contracts, venues, catering, AV, and billing, ensuring seamless execution and revenue integrity.

1-3 years in event planning within a luxury hospitality setting required; strong communication and negotiation skills are essential.