Lubes - Purchasing Assistant

Wallis Companies; Pacific (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

Wallis Companies is seeking an Assistant Supply Chain Manager to support clerical, analysis, and data entry tasks while helping manage inventory. You will run daily reorder reports, enter POs, and monitor stock levels to ensure service goals are met.

Responsibilities emphasize communication with sales, vendors, and customers, maintaining safety standards, and supporting process improvements. Prior experience in warehouse or inventory roles is preferred, with strong Excel skills and attention to

Qualifications

• Requires ability to analyze information and use Excel proficiently.
• Familiarity with inventory management concepts and safety procedures.

Responsibilities

• Run reorder reports daily to evaluate product ordering needs.
• Enter Purchase Orders into MAS and Vendor’s Systems.
• Utilize the operating system to maximize inventory management.
• Ensure proper safety procedures are being practiced.
• Maintain regular attendance and follow designated safety practices.
• Perform other duties not listed as required.
• Act as secondary contact for sales and customer support regarding inventory and costs.
• Keep supervisor informed of opportunities and progress toward process improvements.
• Communicate product updates and outages to sales and customer service.
• Schedule and prioritize purchases and inbound freight based on demand.
• Ensure products are meeting quality standards.
• Handle all internal and external customer calls professionally.

Skills

Excel proficiency

Data analysis

Communication skills

Education

Associate Degree

High School diploma

Tools

Microsoft Office

Job description

Assist Supply Chain Manager by providing clerical, analysis, and data entry support in addition to inventory management.

RESPONSIBILITIES BY COMPETENCY:

Business Results Orientation

• Run reorder reports daily to evaluate product ordering needs
• Enter Purchase Orders into MAS and Vendor’s Systems
• Utilize the operating system to maximize inventory management
• Ensure proper safety procedures are being practiced
• Maintain regular attendance and follow designated safety practices
• Perform other duties not listed as required

Communication

Act as secondary contact for sales and customer support in regards to inventory and costs

Act as secondary contact for vendor relations as needed

Keep supervisor informed of opportunities and progress toward process improvements

• Assist in communicating and driving strategies from the Balance ScoreCard

Communicate product updates and outages to sales and customer service

Customer Service Orientation

• Ensure correct stock levels to insure customer’s service levels are achieved
• Schedule and prioritize purchases and inbound freight based on demand
• Ensure products are meeting quality standards
• Handle all internal and external customer phone calls in a professional and respectful manner

Developing Talent

Attend training to further professional development and understanding of company goals and strategy

• Contact Human Resources for advice or assistance in hiring, counseling, appraising or terminating as necessary
• Complete Safety training as required

Technical Expertise

• Analyze information and utilize Excel at a proficient level
• Analyze and track performance goals to maximize resources
• Maintain knowledge of and benchmarks off industry data
• Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(*denotes an essential qualification of the position)

Education

• Required: Equivalent to High School diploma.
• Preferred: Associate Degree

Experience

• Over 3 years up to and including 5 years in warehouse/inventory experience.

Language Skills

• Ability to read, write, speak, and understand English in a professional manner that is sufficient for effective communication with groups of managers, clients, customers and the general public.

Skills and Abilities

Requires considerable independent analysis and judgment to effectively balance a number of constantly changing variables in regular and unusual circumstances and to determine appropriate actions to be taken. Purchasing duties require thorough knowledge inventory management and ability to use Excel. Excellent communication skills and judgment; detail oriented; ability to work well with others and under pressure; flexible availability for work.

• Must be proficient with a computer and Microsoft Office.

Technology, Tools, And Equipment

• Computer
• Microsoft Office
• Telephone
• Copy/Printer/Fax

Certificates, Licenses and/or Registrations

None required

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Amount of Time

None

Under 1/3

1/3 To 2/3

Over 2/3

Amount of Time

None

Under 1/3

1/3 To 2/3

Over 2/3

See:

Must be able to read computer screen and reports.

X

Lifting

Stand/Walk:

Occasional visits to other locations in the building.

X

Up to 10 pounds:

X

Sit:

Must be able to perform work at desk, computer, etc.

X

Up to 25 pounds

X

Touch/Grasp/Feel:

Must be able to input electronic data, manipulate paper, use phone system

X

Up to 50 pounds

X

Climb or balance:

X

Up to 100 pounds

X

Stoop, kneel or crawl:

X

X

Talk or hear:

Must be able to communicate in person and on telephone system

X

Working conditions:

Office Atmosphere

X

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. This job description does not establish a contract for employment.