Logistics & Materials Specialist

EBR Systems, Inc.; Sunnyvale (CA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) matching

Paid Time Off – starting at 3 weeks

Stock options

Life & AD&D and long term disability

Education assistance

Voluntary commuter benefits

Weekly company lunches

Job summary

EBR Systems, Inc. in Sunnyvale, CA is seeking a Logistics & Materials Specialist to optimize daily material flow and inventory accuracy. You will manage ERP transactions, cycle counts, and reporting for production and non-production materials, with backup support for purchasing and planning to ensure smooth operations.

You will work in a fast-paced, private equity-backed environment focused on cutting-edge cardiac devices, collaborating across teams to keep deliveries on track and quality high.

Qualifications

• High school degree or equivalent required.
• NetSuite experience is required.
• Experience in shipping/receiving or warehouse environment is required.
• Experience in medical devices is preferred.

Responsibilities

• Receive, inspect, and process incoming materials, components, and field returns.
• Pull kits as needed.
• Establish and maintain scalable systems for tracking, replenishment, and reporting of all non-production inventory.
• Support continuous improvement projects across supply chain systems.
• Prepare, process, and reconcile sales orders, transfers, and vendor returns in ERP system.
• Generate and review inventory reports for internal and 3PL locations; identify and resolve discrepancies.
• Support purchase order creation, supplier follow-up, and planning activities as needed.
• Perform cycle counts to maintain inventory accuracy.
• Complete documentation for outgoing shipments via FedEx, UPS, USPS, or other carriers.

Skills

Strong interpersonal skills

Attention to detail

Clear verbal and written communication

Reads and follows instructions

Basic math skills

Self-motivated; works independently

Excel basics

Education

High school degree or equivalent

Tools

NetSuite

Excel

Job description

Description

About EBR Systems

At EBR Systems, we're not imagining the future of cardiac care. We're building it. We are the team behind the world's first FDA-approved leadless left ventricular endocardial pacing device for heart failure. It's a breakthrough that's redefining what's possible, and it's just the beginning.

Based in Silicon Valley, we're advancing the WiSE System, a first-of-its-kind device in cardiac rhythm management. Your work here has a direct line to patients whose lives depend on what we build. We hire people who want to solve hard problems and who care about getting it right.

We invest in our people as much as our technology. Expect a collaborative, transparent culture, real career growth in a fast-moving startup, competitive compensation, equity, comprehensive benefits, and generous PTO.

If you want your work to matter, EBR is where you belong.

SUMMARY OF THE POSITION:

The Logistics & Materials Specialist supports daily material flow, inventory accuracy, and shipping operations. This role establishes and maintains systems for receiving cycle counts, ERP transactions, and reporting across both production and non-production materials. Additionally, it provides backup support for purchasing and planning activities to ensure continuity of operations.

ESSENTIAL AND OTHER DUTIES AND RESPONSIBILITIES:

• Receive, inspect, and process incoming materials, components, and field returns.
• Pull kits as needed.
• Establish and maintain scalable systems for tracking, replenishment, and reporting of all non-production inventory.
• Support continuous improvement projects across supply chain systems.
• Prepare, process, and reconcile sales orders, transfers, and vendor returns in ERP system.
• Generate and review inventory reports for internal and 3PL locations; identify and resolve discrepancies.
• Support purchase order creation, supplier follow-up, and planning activities as needed.
• Perform cycle counts to maintain inventory accuracy.
• Complete documentation for outgoing shipments via FedEx, UPS, USPS, or other carriers.
• Transport materials to suppliers or shipping companies as needed.
• Conduct monthly safety walkthroughs and implement corrective actions.
• Assist with final-level assemblies for sterilization and storage.
• Serve as a back up to Senior Buyer – Materials Specialist and provide coverage as needed to ensure continuity of key responsibilities.
• Work overtime as needed.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS:

Education and Required Experience:

• High school degree or equivalent.
• Experience in medical devices is preferred.
• NetSuite experience is required.
• Experience in shipping/receiving or warehouse environment is required.

Knowledge, Skills, and Abilities:

• Strong interpersonal skills.
• Strong attention to detail.
• Clear verbal and written communication.
• Reads and follows instructions well.
• Applies basic math skills.
• Understands cGMP and GDP.
• Works independently with little oversight.
• Knows Excel basics.
• Willing to support flexible schedules and work overtime.
• Demonstrate humility, strong initiative, and sound judgment when working with others.
• Takes complete ownership of tasks.

PHYSICAL REQUIREMENTS:

Required to stand, walk and sit; talk or hear; use hands to finger, handle or feel objects or controls; reach with hands and arms. Required to stoop, kneel, bend, crouch and lift up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Subject to extended periods of sitting and/or standing, vision to monitor, and moderate noise levels.

Salary Range

$35.00 - $42.00*

*Base pay is one part of your total compensation. The salary offered will depend on several factors, including, but not limited to your experience, knowledge, skills, location, internal equity, and market alignment. Addition compensation may include bonuses and equity, along with a comprehensive benefits package.

EBR Systems, Inc. does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. Please refrain from solicitations at this time.

About the Company

What if your work doesn't just support innovation—what if it changes lives?

We don't just create game-changing medical devices—we grow people. Patients come first in everything we do. You will be empowered to solve real problems and to do meaningful work that truly makes a difference.

If you are driven by purpose, excited by challenge, and ready to shape the future of cardiac technology, we want to hear from you. Visit us at https://www.ebrsystemsinc.com/ to learn more—and join us in our work Empowering Physicians, Powering Hearts.

EBR Systems, Inc. offers a great place to work as well as generous benefits and growth opportunities:

• Medical, dental, and vision insurance provided at no cost for employee-only coverage
• 401(k) matching plan
• Paid Time Off – starting at 3 weeks per year
• Competitive salary with opportunities for career growth
• Employee stock options
• Life & AD&D and long term disability insurance
• Education assistance
• Voluntary commuter benefits and pet insurance
• Weekly company lunches and occasional happy hour events
• Meaningful work and much more!

Equal Opportunity Employer Veterans/Disabled