Logistics Director

NVE Experience Agency; New York (NY); Hybrid; USD 140,000 - 165,000; Full time

Benefits offered by this job

401k Match

Communication Stipend

Paid Company holidays & PTO Package

Company get togethers & retreats

Flexible WFH policy

Job summary

NVE Experience Agency seeks an Event Logistics Director to lead large-scale B2B programs from concept through execution, focusing on executive events and experiences. You will refine and deliver all logistics and operations, directing internal teams and vendor partners, managing venues, premium hospitality, catering, and transportation, and ensuring flawless onsite execution.

This role demands 7–10 years of event production experience, strong communication, and the ability to thrive in a

Qualifications

• 7-10 years of event production experience.
• Proven track record leading hospitality and logistics for large-scale B2B events.
• Extensive freelance and vendor network across event hospitality and logistics.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced agency environment.

Responsibilities

• Refine and deliver logistics and operations from planning to execution.
• Manage venues, convention centers, and hotels; lead transportation planning and on-site staffing.
• Direct all F&B operations and exclusive experiences for VIPs/speakers.
• Ensure seamless onsite execution, on time and on budget.
• Coordinate with client stakeholders and cross-functional teams for approvals and timelines.

Skills

Event logistics

Vendor management

Budget management

Client relationship

Team leadership

Job description

NVE is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position{{:}}

NVE Experience Agency seeks an Event Logistics Director to lead large-scale B2B programs from concept through execution, with a focus on executive events and experiences. Primary responsibilities include the refinement and delivery of all logistics and operations elements from planning to delivery. This role focuses on directing internal teams and vendor partners, and managing essential event elements including venues, premium hospitality, catering, and transportation.

Role Priorities{{:}}

Project Delivery

• Refine and deliver all logistics and operations elements from planning to execution.
• Logistics and Operations{{:}}Manage venue, convention center, and hotel relationships, including space holds, floor plan approvals, in-house AV and exclusive vendors, union labor rules, and F&B minimums;Lead research, outreach, management, and contracting for comprehensive transportation plans, including flights, ground transport, parking, and shuttle schedules for staff, VIPs, and attendees;Oversee and manage event third party staffing (security, brand ambassadors, registration vendors) including managing RFPs, vendor negotiation and contraction, and event execution.
• Hospitality{{:}}Direct all F&B operations{{:}} negotiate with restaurants and catering vendors, design menus and culinary experiences, and manage service timelines to ensure high-quality delivery;Design and oversee exclusive experiences for VIPs, speakers, or talent, including private lounges, dedicated concierges, and specialized gifting;Act as the ultimate guardian of the guest journey, ensuring high touch hospitality for guests.
• Ensure seamless onsite execution and that programs are delivered on time, on budget, and to NVE’s standard.
• Coordinate closely with client stakeholders across marketing, communications, content, IT, and security, and support executive and speaker logistics including rehearsal schedules and content deadlines.
• Partner with creative leadership to ensure financial viability of any/all concepts and creative deliverables.
• Collaborate cross-functionally with the internal project team to build project documentation, and present information to clients for review & approval.
• Work closely with leadership to assess and allocate project resources efficiently.

Client Management

• Manage client relationships, ensuring that all client needs are executed in a timely manner.
• Provide clear ongoing communication to the client regarding roles, responsibilities, scope, budget, and schedules for assigned programs.

Budget Management

• Build and manage logistics budgets from $500K-$1.5MM++, from initial estimate through final reconciliation.
• Set target margins with production leadership, track spend against budget throughout the project, and flag variance early.
• Oversee coordination with internal teams on invoices and vendor payments.
• Support the finance team by ensuring you and your teams close out projects promptly.
• Negotiate directly with vendors, venues, and production partners to secure the best value without compromising the work.

Qualifications{{:}}

• 7-10 years of event production experience
• Proven track record leading hospitality and logistics for large-scale B2B events & experiences, including customer or user conferences, industry tradeshows and exhibit footprints, executive summits, and white-glove hospitality programs
• Extensive freelance and vendor network across event hospitality and logistics, including venues, restaurants, vendors.
• Strong written and verbal communication skills
• Strong organizational skills and self-motivation
• Ability to thrive in a fast-paced agency environment
• Proficient with Microsoft and Apple applications and project management software
• Thorough understanding of permitting standards (including but not limited to TPA, Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to manage production timelines around permit procurement
• Ability to effectively manage tasks across multiple projects/various clients at the same time

Requirements{{:}}

• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working onsite
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
• While working onsite, must be able to work outdoors in various weather conditions as needed
• Have a valid Driver’s License
• Available to work weekends and evenings as needed for events

Location

We are a hybrid company with hub locations in Los Angeles and New York City. The ideal candidate is located in Los Angeles or New York City.

Diversity, Equity, Inclusion and Belonging{{:}}

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

• 401k Match
• Communication Stipend
• Paid Company holidays & PTO Package
• Company get togethers & retreats
• Flexible WFH policy

Salary Estimation{{:}}

[$140,000.00 - $165,000.00 per year]

This is an Exempt full-time role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.

Employment eligibility verification is required for this role. In certain states, NVE participates in the E-Verify program in accordance with local regulations.
Applicable states{{:}} Utah, Arizona, Louisiana, Mississippi, Tennessee, Alabama, Georgia, North Carolina, South Carolina, and Florida.