Logistics Coordinator (3 Year Term)

Fermi National Accelerator Laboratory; South Dakota; On-site; USD 3,472,000 - 4,322,000; Full time

Benefits offered by this job

Medical

Dental

Vision and FSA

Paid time off

Life insurance

Disability insurance

Retirement benefits

Job summary

Fermilab is seeking a Logistics Coordinator to support the LBNF/DUNE project. This onsite role is based in Lead, SD, with duties coordinating receipt and transport of materials to SURF, maintaining records, and ensuring compliance with EH&S guidelines.

The position requires at least 1 year in administrative/logistics, proficiency with Microsoft Office, and a valid driver’s license. Travel to Fermilab in Batavia, IL may be needed, and the role offers comprehensive benefits.

Qualifications

• High School Diploma or equivalent required.
• Associate degree in a related discipline preferred but not required.
• Minimum of 1+ year of experience in an administrative, logistics (transportation/trucking), or inventory management environment.

Responsibilities

• Assist in developing plans and schedules to enhance distribution of materials and supplies underground.
• Maintain customer relations with contractors managing the warehouse, laydown yard, and trucking contracts.
• Coordinate logistics supply from offsite storage to the SURF underground project site, working with installation teams to ensure logistics planning is executed.
• Answer inquiries concerning received materials and provide customer assistance to international and national stakeholders.
• Utilize shipping instruction manuals to advise Consortia members on material preparation and labeling for shipping.
• Verify goods received per packing slip and purchase orders; compare to materials deliveries.

Skills

Microsoft Office

Teamwork

Communication skills

Interpersonal skills

Driver's license

Education

High School Diploma or equivalent

Associate degree in related discipline (preferred)

Tools

Warehouse management software

Excel

Outlook

PowerPoint

Job description

The expected hiring range for this position is: $25.72-$31.37. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. This role is a three year term position located in Lead, SD. The role can be extended depending on available funding. The Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) Project is seeking a team member to join the Fermilab team as a Logistics Coordinator. The LBNF/DUNE Project is hosted by Fermilab in Batavia, IL and includes participation from universities and laboratories from around the world (referred to as the Consortia) and partnerships with CERN and the Sanford Underground Research Facility (SURF) in Lead, SD. The LBNF/DUNE Project will design and construct the world’s largest proposed neutrino experiment to answer the most compelling questions about the makeup of our universe. In support of DUNE, LBNF will construct the world’s most powerful neutrino beamline at Fermilab and surface and underground conventional facilities (CF) to host DUNE’s large liquid argon neutrino detectors nearly a mile underground at SURF. Under general supervision, coordinates and monitors receipt and transport of LBNF/DUNE materials at storage locations to the project site at SURF. Maintain accurate records of shipments, inventory levels, and logistics activities.

Day-to-Day Responsibilities

• Assist in developing plans and schedules to enhance distribution of materials and supplies underground.
• Maintain customer relations with contractors managing the warehouse, laydown yard, and trucking contracts.
• Coordinate logistics supply from offsite storage to the SURF underground project site, working with installation teams to ensure logistics planning is executed.
• Answer inquiries concerning received materials, provides customer assistance to international and national stakeholders.
• Utilize existing shipping instruction manual to advise Consortia members on material preparation, packaging, and markings/labels appropriate for shipping.
• Verify goods received per shipping vendor's packing slip information and compares to purchase order or materials delivery list provided by Consortia.
• Investigate and resolves shipping and receiving discrepancies utilizing multiple software programs.
• Accompany Fermilab staff and project partners to off-site storage locations to inspect their project materials/building components to ensure quality for installation.
• May conduct verification audits via physical inventory of items stored in warehouse/laydown yard, as necessary.
• Performs visual inspection of all received materials and manages documentation and departmental process for received damaged goods.
• Prepare and review receiving documents to ensure data uploads to the warehouse management system and other relevant databases are accurate.
• Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
• Other duties as assigned.

Skills and Attributes for Success

• High School Diploma or equivalent.
• Associate degree with a related discipline preferred, but not required.
• Minimum of 1+ year(s) of experience in an administrative, logistics (transportation/trucking), or inventory management environment.

Applicable Knowledge, Skills and Abilities Required

• Proficiency in Microsoft Office Suite. (Excel, Outlook, PowerPoint)
• Must have a valid state driver’s license.
• Requires local travel and may require travel to Fermilab, located in Batavia, Illinois.
• Familiarity with warehouse management software programs is desired.
• Knowledge of truck load plans desired.
• Excellent communication and interpersonal skills desired.
• Experience working on a team a plus.

Work Arrangement

• Onsite: This is an onsite role, and the candidate must be able to work from our Lead, SD project location.

Benefits and Perks

• Medical
• Dental
• Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits

Why Fermilab

Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening and Compliance

Pre-Employment Screening:

Drug-Free Workplace & Pre-Employment Screening Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.

HSPD-12: In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Foreign Government Sponsored Activities: Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.

REAL-ID Requirement for access to Fermilab Campus: Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Equal Opportunity Statement

Equal Opportunity Statement Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories. Fermilab is the United States' premier particle physics laboratory. We work on the world's largest and most advanced particle accelerators and dig down to the tiniest building blocks of matter. We probe the farthest reaches of the universe, seeking out the nature of dark matter and dark energy. Fermilab's over 2,000 employees include scientists and engineers from all around the world and collaborators from more than 50 countries on physics experiments based in the United States and elsewhere. Our work experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, our people. To learn more about Fermilab's employee programs, visit our main Careers site.