Logistics Coordinator

Innovative Refrigeration Systems, Inc.; Lyndhurst (VA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k) match up to 15%

Student loan repayment match up to 15%

Medical insurance 75% premiums

Dental and vision insurance

AD&D coverage

Life insurance

Weekly pay

Paid vacation and holidays

Sick leave and bereavement leave

Employee referral bonus

Career development and training

Employee discounts

Job summary

Innovative Refrigeration Systems, Inc. is seeking a Logistics Coordinator to manage procurement and coordinate outbound/inbound shipments. You will work closely with engineering, project management, manufacturing, and construction leadership to keep projects on schedule and ensure materials flow smoothly.

The role requires strong organizational skills, ERP experience, and the ability to coordinate multiple shipments with vendors and internal teams in a fast-paced industrial setting.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 2+ years in logistics, shipping, purchasing, or related field.
• Experience coordinating freight, trucking, or supplier deliveries preferred.
• Experience with ERP systems and shipping software preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication; able to coordinate multiple shipments and priorities.

Responsibilities

• Coordinate outbound trucking, freight rates, and transportation with providers.
• Schedule inbound freight and deliveries, ensuring alignment with schedules.
• Maintain visibility of shipment schedules and communicate changes to stakeholders.
• Procure supplies, tools, equipment, and consumables; manage purchase orders and vendor status.
• Maintain procurement records and support vendor returns and invoice issues.
• Collaborate with Shop, Purchasing, Manufacturing, and Project teams to meet timelines.

Skills

ERP experience

MS Office

Communication

Organizational skills

Independent work

Attention to detail

Education

Associate degree in Business or related field

High school diploma

Tools

ERP software

Shipping software

Job description

Innovative Refrigeration Systems, Inc. is the leading provider of industrial refrigeration and process cooling solutions, delivering custom engineered systems utilizing natural refrigerants such as ammonia and CO₂. Through a fully integrated approach encompassing engineering, manufacturing, construction, commissioning, nationwide service, and advanced aftermarket solutions, Innovative supports customers across the food and beverage, cold storage, pharmaceutical, industrial manufacturing, and mission-critical infrastructure markets throughout North America and around the world.

Unlike traditional engineering firms, contractors, or equipment suppliers, Innovative performs engineering, manufacturing, construction, commissioning, service, and ongoing customer support entirely in-house. This integrated model provides employees the opportunity to support projects throughout the complete lifecycle, from concept and design through manufacturing, installation, startup, operation, optimization, modernization, and long-term system support.

Job Role: The Logistics Coordinator works closely with engineering, project management, manufacturing, and construction leadership to manage procurement processes and coordinate logistics. This role is critical for maintaining project timelines and supporting field operations with all necessary materials and equipment.

Key Duties:

Logistics & Transportation

• Coordinate and schedule outbound trucking for finished products, equipment, materials, and project shipments.
• Obtain and compare freight rates and coordinate transportation with trucking companies and freight providers.
• Schedule inbound freight when needed, including coordinating deliveries through Innovative's internal and external transportation resources.
• Coordinate delivery appointments with suppliers shipping large or oversized loads to Innovative.
• Ensure the Shop and other appropriate departments have visibility into incoming and outgoing shipment schedules.
• Communicate shipment details, delivery times, carrier information, and changes to internal stakeholders.
• Coordinate with suppliers, carriers, drivers, and internal departments to resolve scheduling or delivery issues.
• Track shipments and follow up on delayed, missed, or rescheduled deliveries.
• Maintain accurate shipping and transportation records, documentation, and carrier information.
• Assist with Bills of Lading, delivery documentation, freight paperwork, and other shipping-related records as needed.
• Coordinate special or oversized shipments and communicate any unique delivery requirements.
• Work closely with manufacturing and project teams to ensure transportation is aligned with production and project schedules.
• Help identify opportunities to improve freight coordination, delivery timing, and transportation costs.
• Purchase and coordinate the procurement of supplies, tools, equipment, and consumables required to support Innovative's shop, facility, maintenance, and repair activities.
• Obtain pricing and availability from vendors and place purchase orders as needed.
• Coordinate with vendors regarding order status, backorders, substitutions, and delivery dates.
• Maintain purchasing records and ensure items are delivered to the appropriate location.
• Assist with vendor returns, credits, discrepancies, and invoice issues when necessary.

Cross‑Functional Coordination

• Serve as a key communication point between the Shop, Purchasing, Manufacturing, Project Management, suppliers, and transportation providers.
• Communicate proactively when shipment schedules, delivery appointments, or purchasing needs change.
• Maintain strong working relationships with freight companies, suppliers, vendors, and internal stakeholders.
• Prioritize competing logistics needs based on business requirements.
• Perform other duties and special projects as assigned.

Requirements:

• High school diploma or equivalent required; Associate's degree in Business, Supply Chain, Logistics, or a related field preferred.
• 2+ years of experience in logistics, shipping, purchasing, procurement, manufacturing support, or a related field preferred.
• Experience coordinating freight, trucking, shipping, receiving, or supplier deliveries preferred.
• Manufacturing, construction, industrial, or mechanical industry experience is a plus.
• Experience working with ERP systems, purchasing systems, or shipping software preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to coordinate multiple shipments, vendors, and priorities simultaneously.
• Strong problem‑solving and follow‑through skills.
• Ability to work independently while communicating effectively with multiple departments.
• Comfortable working in a fast‑paced manufacturing environment.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to learn and effectively use company‑specific ERP and purchasing systems.

In addition to a competitive base salary, we provide a comprehensive and employee‑focused benefits package designed to support your financial security, health, and work-life balance:

• Generous retirement plan with a dollar-for-dollar 401(k) match up to 15%
• 401(k) student loan repayment match up to 15%
• Medical insurance with 75% of employee and family premiums covered by the company
• Dental and vision insurance options
• Optional supplemental insurance coverage
• Short-term and long-term disability insurance
• Accidental death and dismemberment (AD&D) coverage
• Company-paid life insurance
• Weekly pay
• Competitive paid vacation and holiday time
• Paid sick leave, bereavement leave, and jury duty leave
• Employee referral bonus program
• Opportunities for career advancement, professional development, training, and apprenticeship programs
• Access to employee discounts on cell phone plans, vehicle rentals, and other eligible services