Logistics Assistant

Wabtec; Pittsburgh (Allegheny County); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Job summary

Wabtec is seeking a Logistics Assistant to support the HQ office with administrative and logistical tasks for meetings at HQ and other administrative duties. You will report directly to the Executive Assistant and collaborate across the team to ensure smooth daily operations.

The role requires strong Microsoft Office skills, exceptional organization, and a proactive approach. You will handle calendar checks, coffee service, meeting setup, mail distribution, catering coordination, and inventory

Qualifications

• Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Detail oriented, accurate, and able to prioritize multiple projects with high level of effectiveness.
• Strong organizational skills.
• Proactive, self-motivated, self-directed, and flexible.
• Strong commitment to integrity and professionalism as you will be working with employees, customers, senior executives, etc.

Responsibilities

• Check the calendars the night prior to know what meetings are taking place the following day.
• Check the Admin Planning Calendar | Logistics to see what needs to be done the following morning.
• Work closely with the Executive Assistant that coordinates all meetings at HQ.
• Prepare and maintain coffee service, including warming coffee pots and delivering coffee to locations.
• Perform routine cleaning and upkeep of coffee stations and related service areas.
• Create, distribute, and retrieve meeting signage throughout the facility.
• Stock snack carousels, mini refrigerators, and meeting room supplies.
• Set up meeting rooms according to meeting requirements and assist with room readiness.
• Support catering services by coordinating and placing food and beverage deliveries in meeting spaces.
• Assist reception with mail processing and distribution activities.
• Deliver FedEx packages and shipments to the designated first-floor processing area.
• Monitor inventory levels of office and facility supplies and report replenishment needs.
• Receive, organize, and stock incoming supplies while maintaining proper inventory levels.
• Maintain a clean, organized, and orderly supply room.
• Replenish copy paper and toner at all office copy machines.
• Stock and maintain supplies in all kitchenette areas.
• Refill and maintain napkin holders in the cafeteria and common areas.
• Provide general administrative and operational support as needed.
• Assist with special projects and perform other duties as assigned to support facility operations and employee services.

Skills

Microsoft Office

Detail oriented

Organizational skills

Proactive

Integrity & professionalism

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Job Family: Administrative/Office Support

Job Description

How will you make a difference?

As the Logistics Assistant, you will support the HQ office with administrative and logistical needs pertaining to meetings that take place at HQ and other administrative duties.

This position reports directly to the Executive Assistant.

What do we want to know about you?

• Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Detail oriented, accurate, and able to prioritize multiple projects with high level of effectiveness
• Strong organizational skills
• Proactive, self-motivated, self-directed, and flexible
• Strong commitment to integrity and professionalism as you will be working with employees, customers, senior executives, etc.

What will your typical day look like?

• Check the calendars the night prior to know what meetings are taking place the following day. Will also help determine the time you need to arrive to perform the necessary duties
• Check the Admin Planning Calendar | Logistics to see what needs to be done the following morning in order to prepare for the day’s meetings
• You will work closely with the Executive Assistant that coordinates all of the meetings at HQ.
• Prepare and maintain coffee service, including warming coffee pots, brewing coffee, delivering coffee to designated locations, and retrieving equipment after use.
• Perform routine cleaning and upkeep of coffee stations and related service areas.
• Create, distribute, and retrieve meeting signage throughout the facility.
• Stock snack carousels, mini refrigerators, and meeting room supplies, including flip charts, markers, and whiteboard materials.
• Set up meeting rooms according to meeting requirements and assist with room readiness.
• Support catering services by coordinating and placing food and beverage deliveries in meeting spaces.
• Assist reception with mail processing and distribution activities.
• Pick up and remove materials, equipment, and supplies before and after meetings and events.
• Distribute important mail items to employees and departments in a timely manner.
• Deliver FedEx packages and shipments to the designated first-floor processing area.
• Monitor inventory levels of office and facility supplies and report replenishment needs.
• Receive, organize, and stock incoming supplies while maintaining proper inventory levels.
• Maintain a clean, organized, and orderly supply room.
• Replenish copy paper and toner at all office copy machines.
• Stock and maintain supplies in all kitchenette areas.
• Refill and maintain napkin holders in the cafeteria and common areas.
• Provide general administrative and operational support as needed.
• Assist with special projects and perform other duties as assigned to support facility operations and employee services.

Additional Information

Our job titles may span more than one career level. The salary rate for this role is currently $20.00-$22.00 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com.

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.