LN Concerts, Sr. Production Specialist

Live Nation Worldwide, Inc.; San Francisco (CA); On-site; USD 82,000 - 103,000; Full time

Benefits offered by this job

Health benefits

Concert tickets

401(k) program with company match

New parent programs including caregive

Tuition reimbursement

Volunteer time off

Stock reimbursement program

Job summary

Live Nation Entertainment is seeking a detail-oriented professional to oversee the 2nd Production Specialist duties and manage show logistics in the NorCal region. The role requires strong communication skills, five years in live events, and proficiency with Microsoft Office, Google Suite, and Adobe Pro.

Primary duties include processing invoices, maintaining documents, training new staff, and coordinating with venue management to ensure smooth day-of-show operations.

Qualifications

• Five years experience within the live event space.
• Proficient in Microsoft Suite (Word, Excel, Teams, Power Point).
• Proficient in Google Suite (Docs, Sheets, Slides, Forms).
• Proficient in Adobe Pro.

Responsibilities

• Oversee the 2nd Production Specialist duties.
• Maintain training documents, scheduling tracker and Runner protocols.
• Keep all vendor accounts in good standing.
• Pay majority of invoices for the department.
• Advance shows and assist Production Lead with staffing and logistics.

Skills

Live event experience

Strong communication

Problem solving

Multi-tasking

Education

Undergrad degree preferred

Tools

Microsoft Office

Google Suite

Adobe Pro

Job description

Job Summary: WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

WHAT THIS ROLE WILL DO

• Oversee the 2nd Production Specialist duties.
• Maintain training documents, the scheduling tracker and Runner protocols
• Keep all vendor accounts in good standing
• Pay majority of the invoices for the department
• Distribute invoices to venue management if I am not responsible for paying it
• Reconcile the production departments purchase card and Production Lead’s T&E card
• Assist the PM’s in advising local bookers and booking operations on show related expenses when offers are being built
• Train all new production assistants and coordinators
• Maintaining show and accounting related documents
• Live Nation policies and procedures
• Risk management and incident reporting
• Managing show related Accounting and invoices
• Oversee the departments PEX cards
• Train staff on how to use the online reconciliation system
• Maintain the NorCal Production grid
• Assist Production Lead with assigning Production Managers to shows
• Schedule day of show PA’s/PC’s
• Maintain the NorCal segments of the CA Talent Show grid
• Works in conjunction with Production Lead to create new show documents, keep previous versions or previously created documents up to date
• Distribute updates to the department
• Maintain files and folders in BOX as needed
• Assist Production Lead in advancing shows and provide support on show days (including all stadium shows)
• Advance dressing rooms, runners, towel orders and local meal numbers and cash requests
• Advance tour catering if applicable
• Day of show duties include: Liaison between tour and building event managers for anything that is not labor related (dressing rooms, runners etc.)
• Create any signage and sign in sheets
• Manage access, parking and credential lists
• Provide necessary documents for settlement
• Casual labor estimates
• Runner rental vehicle estimates
• Invoices and quotes for rented or purchased equipment and items
• Cash/Check/PEX reconciliation form
• Book hotels for hourly PM’s and PA’s
• Create all COI’s for the department
• Order office supplies for the department
• Provide overall support for the entire department

WHAT THIS PERSON WILL BRING

• Undergrad degree preferred but not required
• Five years experience within the live event space
• Proficient in the Microsoft Suite (including Word, Excel, Teams, Power Point)
• Proficient in Google Suite (including Docs, Sheets, Slides, Forms)
• Proficient in Adobe Pro.
• Experience dealing with part time hourly workers and California Labor Practices/Laws
• Strong verbal / written communication, and phone etiquette
• Ability to engage in positive interaction with co-workers, executives and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail-oriented, self-driven, forecast issues and handle last-minute projects to meet deadlines

BENEFITS & PERKS

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

The expected compensation for this position is: $82,000.00 USD - $103,000.00 USD

Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Recognized for seven years as a Great Place to Work. Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Our world-class teams specialize in all aspects of the live entertainment industry, from ground-breaking innovations in ticketing, global venue development and operations, concert promotion and production, sales and brand partnerships, and unparalleled artist management supported by professionals in all facets of corporate operations. We believe in taking care of the countless employees helping artists bring live music to fans all around the world. Our many unique benefit programs are designed to help our teams live life to the fullest including generous vacation, healthcare, retirement benefits, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips. And of course, access to free live events through our exclusive employee ticketing program. There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.