Live Events Scheduling Specialist

Nbcuniversal; Stamford (CT); Hybrid; USD 55,000 - 75,000; Full time

Job summary

NBCUniversal in Stamford, CT is seeking an experienced Manpower Operations Coordinator to support NBC Sports’ Scheduling team, coordinating workforce planning, staffing logistics, and technical crew operations for Olympic Games, Trials, and year-round coverage.

The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced live-event environment.

Qualifications

• Bachelor's degree or equivalent professional experience in related field.
• 1+ year of scheduling, workforce coordination, or operations support.
• Strong organizational and project management skills with deadlines.
• Proficiency with Outlook, Excel, Word, Teams, and OneDrive.
• Ability to handle sensitive employee data with discretion.

Responsibilities

• Support workforce planning and daily crew scheduling for Olympic Games, Olympic Trials, and year-round Olympic sports productions.
• Coordinate technical crew assignments, staffing changes, schedule updates, and resource allocation.
• Maintain accurate employee, crew, position, venue, event, and assignment data within scheduling systems and workforce management tools.
• Prepare and distribute crew schedules, production communications, call sheets, travel information, contact lists, and event-specific documentation.
• Partner closely with Production Managers, Technical Managers, Operations leaders, Engineering teams, and other stakeholders to identify staffing needs, coverage gaps, and schedule adjustments.
• Serve as a primary point of contact for crew members regarding assignments, onboarding requirements, timekeeping processes, schedule updates, and general logistics.
• Monitor staffing activity including schedule changes, callouts, replacements, and last-minute coverage needs, escalating critical issues as appropriate.
• Support onboarding and operational readiness for technical hires, including employee documentation, training requirements, system access, and assignment preparation.
• Maintain workforce reports, staffing trackers, scorecards, and operational documentation to support planning, payroll review, reporting, and post-event analysis.
• Provide day-to-day operational support before, during, and after events to ensure a positive experience for crew members and internal partners.

Skills

Scheduling coordination

Project management

Communication

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Timekeeping systems

Job description

NBCUniversal in Stamford, CT is seeking an experienced Manpower Operations Coordinator to support NBC Sports’ Scheduling team, coordinating workforce planning, staffing logistics, and technical crew operations for Olympic Games, Trials, and year-round coverage.

The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced live-event environment.