Litigation Secretary (Multiple Openings)

Crew Connectors, LLC; Los Angeles (CA); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Crew Connectors, LLC in Sherman Oaks, California, is recruiting multiple Litigation Secretary openings at varied levels for an established law firm. The roles require organization, deep California civil litigation knowledge, and ownership of deadlines, filings, and attorney support.

The schedule is hybrid—4 days in the office—with base salaries ranging from $80,000 to $120,000. Senior level includes leadership responsibilities, mentoring staff, and workload balancing.

Qualifications

• 3+ years of experience as a litigation secretary or litigation legal assistant.
• Strong working knowledge of court rules, filing procedures, litigation deadlines, and court e-filing systems.
• Excellent document preparation, proofreading, organizational, and attention-to-detail skills.
• Experience supporting multiple attorneys and managing competing priorities.
• Proficiency with legal case management software and Microsoft Office.
• Strong professional communication skills, sound judgment, and discretion.
• The ability to work independently, anticipate needs, and take ownership of responsibilities.

Responsibilities

• Managing attorney calendars, court deadlines, and critical filing dates.
• Monitoring court portals and case dockets and flagging time-sensitive developments.
• Preparing, formatting, proofreading, and finalizing legal documents and correspondence.
• Coordinating and completing court filings in compliance with applicable court rules and firm procedures.
• Following up with attorneys, clients, and opposing counsel to keep matters moving.
• Maintaining organized, accurate, and current case files and records.
• Collaborating with other litigation support professionals and providing coverage when needed.

Skills

Litigation secretary experience

Court rules & e-filing

Document preparation & proofreading

Managing multiple attorneys

Microsoft Office

Legal case management software

Communication & discretion

Tools

Microsoft Office

Legal case management software

Job description

Crew Connectors is recruiting for multiple Litigation Secretary openings with an established law firm in Sherman Oaks.

The firm is looking to add experienced litigation support professionals to its team and is hiring at multiple levels, from experienced Litigation Secretaries (min. 3 Years Experience) through a senior-level Litigation Secretary (min. 10 Years Experience) who will also take on team leadership responsibilities.

This is a strong opportunity for litigation professionals who are highly organized, know California civil litigation, and take real ownership of deadlines, filings, and attorney support.

Schedule: Hybrid, 4 days per week in office

Compensation: $80,000-$120,000 Base Salary, depending on experience and level of responsibility

What You'll Do

As a Litigation Secretary, you will provide hands-on support to attorneys handling civil litigation matters. Responsibilities include:

• Managing attorney calendars, court deadlines, and critical filing dates
• Monitoring court portals and case dockets and flagging time-sensitive developments
• Preparing, formatting, proofreading, and finalizing legal documents and correspondence
• Coordinating and completing court filings in compliance with applicable court rules and firm procedures
• Following up with attorneys, clients, and opposing counsel to keep matters moving
• Maintaining organized, accurate, and current case files and records
• Collaborating with other litigation support professionals and providing coverage when needed

For candidates joining at the senior level, the role will also include leadership responsibilities such as:

• Serving as a hands-on lead for the litigation support team while continuing to provide direct attorney support
• Assigning work, balancing workloads, and coordinating team coverage
• Mentoring and training litigation support professionals
• Reviewing work for accuracy and consistency
• Identifying workflow bottlenecks and helping establish more efficient and consistent processes
• Setting expectations, monitoring performance, and addressing concerns in coordination with firm leadership
• Communicating with attorneys, support staff, and firm leadership regarding priorities, staffing needs, and workflow challenges

What We're Looking For

Candidates should have:

• 3+ years of experience as a litigation secretary or litigation legal assistant
• Strong working knowledge of court rules, filing procedures, litigation deadlines, and court e-filing systems
• Excellent document preparation, proofreading, organizational, and attention-to-detail skills
• Experience supporting multiple attorneys and managing competing priorities
• Proficiency with legal case management software and Microsoft Office
• Strong professional communication skills, sound judgment, and discretion
• The ability to work independently, anticipate needs, and take ownership of responsibilities

Candidates being considered for the senior/team-lead level should have 10+ years of progressively responsible litigation support experience, along with demonstrated experience leading or supervising litigation support staff while remaining hands-on with attorney support.

Who Will Succeed Here

The strongest candidates are dependable litigation professionals who take pride in keeping a busy practice running smoothly. You anticipate needs, communicate proactively, and understand that details, deadlines, and follow-through matter.

At the senior level, you should also be comfortable leading by example: setting priorities, coaching colleagues, improving processes, and stepping in when the team needs help with an urgent filing or deadline.

Compensation: $80,000-$120,000 annually.

Placement within the range will depend on experience, qualifications, and the level of responsibility associated with the position.