Litigation Paralegal/Legal Assistant

W3Global; Jacksonville (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible spending account

Health insurance

Paid time off

Vision insurance

Job summary

W3Global in Jacksonville, FL is seeking a full-time Litigation Paralegal/Legal Assistant to support Shareholders and Associates in the Litigation Department. You will draft, edit, and file legal documents, maintain case files, and prepare trial materials while coordinating calendars and client communications.

The ideal candidate has prior paralegal experience, strong communication skills, and proficiency with Word, Excel, Adobe, and NetDocuments.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Experience with time-keeping and document management software; NetDocuments preferred.
• Proficiency with Microsoft Word, Excel, Adobe.

Responsibilities

• Draft, edit, and manage legal documents and correspondence.
• Coordinate calendars and appointments for multiple lawyers.
• Assist with accounting and billing and time-keeping.
• Prepare documents for trial and organize evidence.
• Support lawyers during trial with document prep and fact checking.
• Maintain organized client files and firm records.
• Communicate with lawyers and clients to provide status updates.
• Collaborate with other legal assistants to ensure deadline-driven work.

Skills

Paralegal experience

Communication

Initiative

Problem solving

Time management

Education

Bachelor's degree preferred

Bachelor's degree or equivalent

Tools

NetDocuments

Microsoft Word

Excel

Adobe

Job description

The law firm is seeking a full-time Litigation Paralegal/Legal Assistant to join our team. Preference will be given to candidates with prior Paralegal experience. This individual will play an essential role in the Litigation Department, supporting Shareholders and Associates and be an integral aspect to achieving the Firm's overall objectives.

Essential Duties & Responsibilities

• Reporting directly to 2+ Litigation lawyers
• Typing, reading, reviewing, and editing documents (hard copy and electronic) and specialized correspondence
• Communicating with lawyers and clients to keep everyone up-to-date
• Coordinating appointments, including all correspondence and logistics necessary; keeping calendars up-to-date for all involved parties
• Assisting with accounting and billing needs by responding accurately and promptly to the Firm's Accounting Department for concerns, including but not limited to: time-keeping input, questions and adjustments, Work In Process status updates, delinquent accounts receivables, etc.
• Preparing legal documents such as responses, summons, complaints, and subpoenas
• Readying materials for trial proceedings including documents, evidence, and verifying factual information
• Supporting lawyers during trial by preparing documents, fact checking, preparing evidence for presentation and tracking case developments; researching and compiling information that helps strengthen a case for the assigned lawyer(s)
• Maintaining a log and/or file for reference and review for each matter/case/client
• Seeing that the client files in the Litigation Department are kept in good order, including: documents being accurately scanned in/filed to Firm systems, are kept well-ordered, binders are organized accurately, etc.
• Coordinating work flow with other Legal Assistants; taking responsibility for the quality and timeliness of the secretarial work product
• Additional duties as required.

Knowledge, Education, Skills & Abilities Preferred Requirements

• Bachelor's Degree preferred, or equivalent combination of education and work experience
• Prior experience with time-keeping, document management and record management software; NetDocuments preferred
• Proficiency in computer technology used in an office environment (Microsoft Word, Excel, Adobe, etc.)
• Ability to communicate effectively and professionally with lawyers, executives, and clients
• Initiative, critical thinking mindset, and problem-solving skills are must-haves

Additional Information

• The candidate should plan to work scheduled in-office hours coinciding with lawyers she/he supports for best productivity realization; these hours are typically but not exclusively 8:30 am - 5:30 pm, Monday - Friday
• Minimal overtime hours should be anticipated, and will be discussed in advance and necessitated by special projects and/or work flow.

Work Remotely

• No

Job Type: Full-time

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person