Litigation Legal Secretary

FBFK Law - Orange County; Irvine (CA); On-site; USD 100,289,000 - 128,943,000; Full time

Benefits offered by this job

Full benefits package

Job summary

FBFK Law in Irvine, CA is seeking an experienced Litigation Legal Assistant to support business and commercial litigation, employment, real estate, and IP matters. You will prepare pleadings, filings, and correspondence, manage federal and state e-filing, track deadlines, and coordinate depositions, hearings, and trials.

The role requires 3+ years of litigation experience, strong MS Office skills, NetDocs familiarity, sharp attention to detail, and the ability to juggle multiple cases in a

Qualifications

• At least 3 years of litigation legal assistant experience in a law firm.
• Experience supporting estate/trust, business/commercial, employment, real estate, or IP litigation is a plus.
• Strong docketing and deadline-management skills.
• Proficiency in Microsoft Office; familiarity with NetDocs is a plus.
• Tech-savvy and able to adapt to new software and AI-assisted platforms.

Responsibilities

• Prepare, proofread, and finalize pleadings, correspondence, and court filings in accordance with court rules and firm standards.
• File documents with federal and state courts via e-filing systems and track service of process.
• Manage attorney calendars and monitor litigation deadlines—discovery cutoffs, motion deadlines, hearings, and trial dates.
• Coordinate logistics for depositions, mediations, arbitrations, and hearings, including court reporters and vendors.
• Organize and maintain case files in NetDocs and prepare binders and materials for depositions, hearings, and trial.
• Assist with trial preparation, including exhibit and witness coordination and trial notebooks.
• Accurately record all time worked, billable and non-billable, on a daily basis.

Skills

Docketing

Deadline management

E-filing

MS Office

Timekeeping

NetDocs

Paralegal support

Tech-savvy

Communication skills

Tools

NetDocs

Job description

Location: Irvine (Orange County), CA, in-office positionCompensation: $35–$45 per hour (approximately $72,800–$93,600 annualized) DOEExperience: 3+ yearsABOUT FBFK LAWFor more than 20 years, FBFK Law has been a people-first, entrepreneurial business law firm. With a 150 people across Texas and California, we are growing deliberately under FBFK 2.0, and that growth has been recognized: 18 regional rankings in the 2026 Best Law Firms guide, #1 Overall Leading Law Firm among Small Firms in Bloomberg Law's 2026 rankings, and a place on Fortune's 2026 America's Most Innovative Companies list. Our Orange County office was named one of the Orange County Business Journal's 2026 Best Places to Work.THE ROLEYou'll provide day-to-day litigation support from filing through trial and appeal: preparing and finalizing pleadings and correspondence, managing e-filing across federal and state courts, tracking deadlines and court dates, and coordinating the logistics behind depositions, hearings, and trial. You'll work closely with a team of attorneys and paralegals handling business and commercial litigation, employment litigation, real estate litigation, intellectual property litigation, and estate/trust litigation — this is not a personal injury, family law, or immigration practice, and candidates whose litigation background is limited to those areas will not be a fit for the caseload here.WHAT YOU'LL DOPrepare, proofread, and finalize pleadings, correspondence, and court filings in accordance with court rules and firm standardsFile documents with federal and state courts via e-filing systems (CM/ECF and state portals) and track service of processManage attorney calendars and monitor litigation deadlines — discovery cutoffs, motion deadlines, hearings, and trial datesCoordinate logistics for depositions, mediations, arbitrations, and hearings, including court reporters and vendorsOrganize and maintain case files in NetDocs and prepare binders and materials for depositions, hearings, and trialAssist with trial preparation, including exhibit and witness coordination and trial notebooksServe as a day-to-day point of contact for clients on scheduling and administrative mattersAccurately record all time worked, billable and non-billable, on a daily basisWHAT WE'RE LOOKING FORAt least 3 years of litigation legal assistant experience in a law firm, supporting estate/trust litigation matters is a priority. Business/commercial, employment, real estate, and IP litigation experience is a plus.Comfortable supporting multiple attorneys and paralegals at once, in a busy, deadline-driven practiceHands-on experience with federal and state e-filing systems and court proceduresStrong docketing and deadline-management skillsProficiency in Microsoft Office; experience with a document management system (NetDocs a plus)Genuinely tech-savvy and curious — someone who looks for a better or faster way to do things and is comfortable picking up new software, tools, and AI-assisted platformsFlexible enough to work well with attorneys who have very different working styles, including transcribing handwritten drafts and dictated notes for attorneys who prefer more traditional methodsNot afraid of change — comfortable taking on new challenges, learning new processes, and adjusting on the flyHigh attention to detail, discretion, and the judgment to keep multiple cases moving without dropping a deadlineCandidates whose litigation experience is limited to personal injury, family law, or immigration matters are not being considered for this role.COMPENSATION: This position offers a base compensation commensurate with experience, plus a full benefits package. As a non-exempt role, overtime is paid in accordance with applicable California and federal law.BENEFITS: FBFK offers a competitive benefits package. Comprehensive medical, dental and vision; 401(k) retirement plan; flexible paid time off; wellness programs, and more.PAY AND NOTICES: The range above is our good-faith estimate of the base salary we expect to pay at hire, based on experience, skills and location. The role is also eligible for an annual discretionary bonus.EQUAL EMPLOYMENT OPPORTUNITY AND ACCOMMODATIONS: FBFK Law is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law. The firm will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state law. Qualified applicants with arrest or conviction records will be considered in accordance with the California Fair Chance Act.