Litigation Legal Assistant

Buchalter; Sacramento, Northern (CA, KY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

401K

Profit sharing

Full benefits package

Job summary

Buchalter LLP, a full-service business law firm, seeks a Litigation Legal Assistant for its Sacramento office. The role provides high-level administrative support to a litigation team, managing documents, scheduling, and client communications across multiple attorneys.

Ideal candidates will have 5+ years of litigation experience, proficiency with MS Office and iManage, and a strong grasp of legal terminology.

Qualifications

• 5+ years of litigation experience, preferably supporting multiple attorneys in a mid-size to large law firm or similar environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using legal document management software such as iManage.
• Familiarity with legal terminology, processes and protocols.

Responsibilities

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
• File documents with courts electronically, ensuring compliance with deadlines and procedures.
• Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
• Respond to inquiries and relay messages to attorneys promptly.
• Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other deadlines.
• Schedule and confirm appointments with clients, witnesses, and court reporters.
• Prepare expense reports and manage billing-related documentation.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
• Ad-hoc administrative assignments as needed.

Skills

Litigation experience

Organization and scheduling

Legal terminology

Multi-attorney support

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

Microsoft Office Suite

iManage

Job description

Buchalter LLP, a full-service business law firm, has an immediate opening for a Litigation Legal Assistant based in our Sacramento office.

The Legal Assistant is a critical member of the litigation team, providing high-level administrative and organizational support to multiple litigation attorneys. This role ensures the smooth and efficient management of legal cases by assisting with document preparation, case coordination, scheduling, and communication with clients and court officials. The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced environment while handling sensitive legal matters with the utmost discretion.

Essential Functions

The following list of responsibilities for this position includes but is not limited to:

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
• File documents with courts electronically, ensuring compliance with state and federal filing deadlines and procedures.
• Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
• Respond to inquiries and relay accurate messages to attorneys promptly.
• Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other key deadlines.
• Schedule and confirm appointments with clients, witnesses, and court reporters.
• Prepare expense reports and manage billing-related documentation.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
• Ad-hoc administrative assignments as needed.

Required Skills and Qualifications

• High School Diploma or equivalent is required. Bachelor’s degree is a plus.
• 5+ years of litigation experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with legal document management software, such as iManage.
• Familiarity with legal terminology, processes, and protocols.
• The Firm hybrid policy currently allows for four remote workdays per month (subject to change). The remaining days require in-office attendance in the Sacramento office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Buchalter LLP offers a competitive salary, 401K, profit sharing and a full benefits package.

California: Pay Scale: The reasonably expected pay scale for this position is $80,000 to $95,000 per year. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate’s years of practice, experience and performance.

Buchalter LLP was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.