Litigation Docket Specialist

Husch Blackwell; Madison (WI); Hybrid; Confidential; Full time

Benefits offered by this job

Medical and dental coverage

Life insurance

Paid time off

Retirement plan participation

Job summary

Husch Blackwell is seeking a Litigation Docket Specialist to manage docketing requests efficiently. The role includes monitoring shared mailboxes, ensuring all deadlines are met through detailed docketing, and collaborating on best practices.

Candidates must have a background in litigation docketing with experience in various courts. A 2-year degree or Paralegal Certificate is required, while a 4-year degree is preferred. This position promotes a diverse and inclusive team culture.

Compensation varies based on experience and location, with full-time benefits like medical and dental coverage.

Qualifications

• 2–5 years of litigation docketing experience.
• Strong knowledge of court rules and procedures.
• Ability to work in a fast-paced environment.

Responsibilities

• Monitor assigned mailboxes and docket requests.
• Docket deadlines based on firm guidelines.
• Collaborate to improve docketing best practices.

Skills

Attention to detail

Analytical abilities

Research skills

Proficient in Microsoft Office

Understanding of litigation processes

Client service

Resourcefulness

Education

2-year degree or Paralegal Certificate

4-year degree in related field

Tools

CompuLaw Vision

Pacer.gov

Microsoft Excel

Adobe Products

Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States.

We believe that diverse, equitable, and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value teamwork, collaboration, client service, and innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role and will be valued and empowered, then we invite you to apply to our Litigation Docket Specialist position. This position may be filled remotely, or in any of our locations.

The Litigation Docket Specialist is responsible for monitoring assigned shared mailboxes and related docket requests and docketing them in a timely manner according to firm guidelines and procedures utilizing the firm’s litigation docketing software. The Litigation Docket Specialist reports to the Litigation Docket Manager and will assist the Litigation Docket Manager as needed and directed in additional projects within the Docket Team. Essential job functions include:

• Independently docket for designated assignment group (multiple offices and/or practice groups), including:
  • Review and comprehend documents submitted to ensure all deadlines are identified and docketed.
  • Review court and/or agency dockets as needed.
  • Verify jurisdiction, court/venue, and relevant authorities.
  • Verify the accuracy of docketed items and deadlines generated.
  • Ensure the accuracy of timekeepers assigned to matters.
• Create, review, and distribute accurate matter reports.
• Research statutory, agency, court, and individual judges’ rules and practices and apply them appropriately.
• Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates, agency, and court rules and procedures.
• Collaborate with the Litigation Docket Manager to continually improve the firm’s docketing best practices, policies, and processes.
• Assist the Docket Team with special projects as needed.
• Remain current with developments, procedures, and rules in courts and agencies within the designated assignment group.

Position Requirements

• 2‑year degree or Paralegal Certificate required; 4‑year degree in related field preferred; or combination of education and commensurate work experience.
• 3‑5 years of litigation docketing experience, with specific experience using CompuLaw Vision preferred.
• 3‑5 years of litigation experience in various federal and state courts that included calculating and calendaring deadlines.
• Strong knowledge of litigation processes, court rules, and procedures.
• Proficient knowledge of federal, state, and local court systems, as well as administrative and government agencies.
• Ability to research and apply statutory/agency and/or court rules and procedures for any jurisdiction.
• Ability to use Pacer.gov, PacerPro, and other legal resources and websites to obtain case dockets, rules, and procedures.
• Proficiency in Microsoft Office, Adobe products, and internet research; ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel.
• Strong attention to detail, analytical abilities, and resourcefulness.
• Ability to adapt to change and balance competing demands in a fast‑paced environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

Compensation And Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

• State of California: $63,000 - $128,000
• State of Colorado: $58,000 - $103,000
• State of Illinois: $57,000 - $110,000
• State of Massachusetts: $63,000 - $120,000
• State of Maryland: $61,000 - $92,000
• State of Minnesota: $63,000 - $104,000
• Jersey City, NJ: $68,000 - $123,000
• State of New York: $58,000 - $126,000
• State of Vermont: $62,000 - $119,000
• State of Washington: $61,000 - $115,000
• Washington, D.C.: $81,000 - $119,000

Full‑time employees receive benefits including medical and dental coverage; life insurance; short‑term and long‑term disability insurance; pre‑tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; paid time off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.