Litigation Coordinator

State of Indiana; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical options

Wellness rewards

Health savings

Pension plans

Paid leave

Education reimbursement

LinkedIn Learning

Free parking

Job summary

The State of Indiana's Professional Licensing Agency seeks a Litigation Coordinator to support the Office of Litigation Management. You will manage all phases of litigation for the Boards we serve, including intake, scheduling, hearing prep, drafting orders, and monitoring compliance.

The ideal candidate is detail‑oriented, highly organized, and able to work in a fast‑paced environment with strong communication. A HS diploma with legal experience may qualify; a degree is not required.

Qualifications

• Knowledge of legal rules, procedures, and terminology.
• Specialized knowledge of federal and state laws related to the program area.
• Proficient with Microsoft Word, Excel, case management software, and legal database tools.
• Strong written and oral communication skills.

Responsibilities

• Supports government and non-government agencies to ensure compliance with laws and regulations.
• Serves as liaison to internal and external parties seeking legal and regulatory support.
• Conducts legal research on matters related to agency mission.
• Interprets and applies state laws and administrative rules to ensure accuracy and due process.
• Provides input on procedures and policy improvements for the department.

Skills

Legal knowledge and rules

Communication skills

Case management software

Analytical thinking

Attention to detail

Independent work

Education

High school diploma or equivalent

Tools

Legal databases

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Professional Licensing Agency

The Indiana Professional Licensing Agency (PLA) is responsible for licensing and regulating 40 different professions as set in statute by the Indiana General Assembly.

PLA strives to ensure Hoosiers have access to robust, safe, and reliable professional services by providing licensure to professionals in a fair and efficient manner. PLA’s mission is to ensure Hoosiers have access to a robust, safe, and reliable professional workforce.

Role Overview

The Litigation Coordinator supports the Indiana Professional Licensing Agency’s Office of Litigation Management by managing all phases of the litigation process for the Boards we serve. This role may handle any of the following duties: case intake, scheduling, hearing preparation, drafting and reviewing orders, and monitoring compliance. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced environment while applying critical thinking skills to ensure accuracy and due process. This position requires strong communication skills, an understanding of the Indiana Trial Rules and Administrative Orders and Procedures Act, and the ability to collaborate effectively with attorneys, board directors, and other stakeholders.

Salary

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

• Supports government and non-government agencies to ensure they are complying with all relevant laws and regulations, meeting their legal responsibilities.
• Serves as a liaison to internal and external parties seeking legal and regulatory support.
• Conducts legal research on functional and procedural matters directly related to assigned agency mission and objectives.
• Interprets and applies state laws and administrative rules, as well as division policies and procedures to ensure guidance and work product is accurate, complete, and conforms to program requirements.
• Provides a supportive role in reviewing existing procedures, as well as implementing new policies and legislation for the department. Makes recommendations to improve operational efficiency.
• Monitors the legal divisions database; tracking legal and/or legislative actions and modifying if necessary.
• Drafts contracts, agreements, and other legal documents with minimal attorney oversight.
• Stays current on all relevant agency laws and provides written summaries to the legal team.
• Provides day to day support to the legal team as needed.

What You'll Need For Success

• Knowledge of legal rules, procedures, and terminology
• Specialized knowledge and understanding of the limited body of federal and state laws and procedures relating to the assigned program area.
• Proficient computer skills, including but not limited to using Microsoft Word, Excel, case management software, and legal database tools
• Strong written and oral communication skills
• Excellent analytical, critical thinking, and problem-solving skills
• Strong investigative and research skills
• Excellent organizational skills and attention to detail
• Ability to effectively prioritize and manage time to meet deadlinesAbility to research legal precedents and analyze legal problems
• Ability to work independently
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 2 years of experience applying the outlined knowledge, skills, and abilities in a legal setting, including work with an attorney or legal department preparing reports and documents, may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits Of Employment With The State Of Indiana

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully‑funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].