Licensing Technician (ADMINISTRATIVE SPECIALIST I)

State of Maryland; Baltimore (MD); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist I to support the Office of Controlled Substances Administration. This vital role involves the collection and analysis of data, preparing reports, and ensuring the timely dissemination of CDS registrations to healthcare practitioners. The ideal candidate will demonstrate strong organizational skills and attention to detail while managing multiple tasks efficiently. Join a dedicated team committed to maintaining the integrity of controlled substance registrations and contributing to public health and safety in Maryland.

Qualifications

• High school diploma required; experience in administrative roles preferred.
• Candidates may substitute college credits for required experience.

Responsibilities

• Collect and analyze data for CDS registrations.
• Prepare reports and maintain documentation accuracy.

Skills

Administrative support

Clerical work

Time management

Attention to detail

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

GRADE

10

LOCATION OF POSITION

MDH - Office of Controlled Substances Admin
1223 W. Pratt Street
Baltimore, MD 21223

Main Purpose of Job

The Administrative Specialist I performs the collection and analysis of data, prepares reports and performs technical duties in issuing the timely dissemination of CDS Registrations to healthcare practitioners, establishments and researchers. This position uses independent and sound judgement in interpreting laws and policy and in reviewing, screening, documenting and maintaining the current status of CDS registrations.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess the following:


Experience prioritizing tasks and managing time efficiently
Experience ensuring accuracy in documentation through strong attention to detail
Experience handling multiple tasks and projects simultaneously
Experience with Microsoft Office and Google Suite
Experience handling inquiries, resolving issues, and maintaining a friendly and professional demeanor when interacting with customers

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.�Therefore, it is essential that you provide complete and accurate information on your application.�Please report all related education, experience, dates and hours of work.�Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).�
Complete applications must be submitted by the closing date.�Information submitted after this date will not be added.�
Incorrect application forms will not be accepted.�Resumes will not be accepted in lieu of a completed application.
Candidates may remain on the�certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online,�the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201.�Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.
If additional information is required, the preferred method is to upload.� If you are unable to upload, please fax the requested information�to 410-333-5689.�Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.
For questions regarding this recruitment, please contact the�MDH Recruitment and Selection Division at 410-767-1251.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or�[e-mail].�
Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.