Licensing Specialist

CMG Financial; United States; Remote; USD 37,000 - 40,000; Full time

Job summary

CMG Financial is seeking a Licensing Specialist to keep loan originators, branches and companies properly licensed and in good standing. You will handle NMLS filings, onboarding, renewals and license updates, serving as the go-to resource for loan officers and internal teams on licensing requirements.

Responsibilities include managing NMLS filings, sponsorships, branch licenses, applications, background checks and annual renewals.

Qualifications

• Two or more years of experience in mortgage licensing, compliance or a related regulatory role.
• Working knowledge of NMLS and state mortgage licensing requirements.
• Familiarity with loan origination systems such as Byte.
• Strong attention to detail, organization and deadline management.
• Clear written and verbal communication and a service-oriented approach.
• Comfortable with Microsoft Teams, Excel and email in a remote team setting.
• Ability to work remote 7AM to 4PM or 8AM to 5 PM any time zone.

Responsibilities

• Submit and maintain company, branch and individual records in NMLS filings.
• Process sponsorship requests and onboarding including licensed and unlicensed individuals.
• Obtain and maintain branch licenses in new states and ensure good standing.
• Review licensing requests, guide applications, fingerprinting and background checks.
• Keep NMLS, Byte and Quantum Reverse accurate for activations, inactivations and transfers.
• Support annual renewals and coordinate continuing education and renewals.
• Maintain surety bonds and track licensing fees and invoicing.
• Support state regulatory reporting and respond to inquiries.
• Run internal audits of licensing data and monitor licensing law changes.
• Handle license terminations and coordinate transfers and deactivations.
• Answer licensing questions via inbox, hotline, Teams and meetings; coordinate with HR and compliance.
• Maintain licensing procedures and tracking tools.
• Assist audits and ad hoc projects as assigned.

Skills

Attention to detail

Organization

Deadline management

Written communication

Verbal communication

Remote work

Tools

Byte

Microsoft Teams

Excel

Job description

Description

Position Overview: The Licensing Specialist keeps CMG’s loan originators, branches, and companies properly licensed and in good standing. You will handle NMLS filings, licensing applications, onboarding, renewals and system updates, and serve as the go-to resource for loan officers and internal teams on state licensing requirements.

Essential Duties And Responsibilities

• NMLS filings & records: Submit and maintain company, branch and individual records, including new licenses, renewals, additions of states, changes and terminations.
• Onboarding & sponsorship: Process sponsorship requests and onboard new hires, including licensed, Temporary Authority (TA) and unlicensed individuals who need licensure. Guide new loan officers through license transfers and sponsorship and verify they are licensed and eligible to originate loans.
• Branch & company licensing: Obtain and maintain branch licenses in new states and keep the company in good standing, including state registrations and annual reports.
• Applications & maintenance: Review licensing requests, verify state eligibility, guide applicants through applications, fingerprinting, and background checks, and maintain remote work affidavits.
• System updates: Keep NMLS (MU4), Byte and Quantum Reverse accurate for activations, inactivation’s, transfers, relocations, and HR and profile changes.
• Renewals & education: Support annual renewals, coordinate annual continuing education, track CE and pre-licensing education (PE) and renewal deadlines, and process company-paid renewals.
• Surety bonds & fees: Maintain surety bonds and track licensing fees, costs, and invoicing.
• Regulatory reporting: Support state reports such as mortgage call reports and respond to regulator conditions or inquiries.
• Compliance monitoring: Run internal audits of licensing data across mortgage systems, support dual-employment reviews and watch-list checks, and stay current on licensing law changes.
• Offboarding: Handle license terminations and coordinate pipeline transfers and profile deactivations.
• Support & coordination: Answer licensing questions from MLOs through the licensing inbox, hotline, Teams, and one-on-one appointments, providing timely and professional service. Work with HR, production, onboarding and compliance teams.
• Procedures & tracking: Maintain licensing procedures and tracking tools.
• Audits & special projects: Respond to internal and external audit requests and take on ad hoc projects as assigned.

Qualifications And Experience

• Two or more years of experience in mortgage licensing, compliance or a related regulatory role (preferred)
• Working knowledge of NMLS and state mortgage licensing requirements (preferred)
• Familiarity with loan origination systems such as Byte (preferred)
• Strong attention to detail, organization and deadline management
• Clear written and verbal communication and a service-oriented approach
• Comfortable with Microsoft Teams, Excel and email in a remote team setting
• Ability to work r emote 7AM to 4PM or 8AM to 5 PM any time zone.

SUPERVISORY RESPONSIBILITIES: Direct Reports: N/A

PHYSICAL And ENVIRONMENTAL CONDITIONS

This role operates in an ADA compliant office environment, utilizing typical office equipment and tasks including computer work. The position may involve partial stationary positions and moving throughout the day. Flexibility to work overtime to meet project deadlines is required.

Base Compensation Information – CMG pays a n hourly rate which ranges from $ 27 .00 to $29,00 . Factors that affect salary may include: M ortgage experience, overall knowledge of mortgage, number of years worked in mortgage industry, types of roles performed, computer skills, education and geographic location.

CMG Financial is an equal opportunity employer and does not unlawfully discriminate in employment decisions. CMG will consider all qualified applicants without regard to race, religion, national origin, sex, age, veteran status, disability, familial status, marital status, actual or perceived sexual orientation, or actual or perceived gender identity. Applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of CMG Financial or reach out to [email protected] .