Licensing, Rules, Records, & Compliance Administrator.

State of Colorado; Denver (CO); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

11 paid holidays

Medical, dental, and vision plans

Life insurance

Retirement plans

401(k) & 457 plans

Short-term disability

Credit Union membership

Training & professional development

Job summary

State of Colorado is seeking a Licensing, Rules, Regulations and Compliance Administrator within the Division of Early Learning Licensing and Administration (DELLA). The role focuses on guiding rule promulgation and project management for child care licensing projects.

This position requires substantial experience, strong stakeholder engagement, and adherence to CORA processes. A hybrid in-office/remote schedule is available in Colorado, with in-person onboarding at the Denver office.

Qualifications

• Seven (7) years of relevant professional experience in child care licensing services, evaluation of child care facilities, investigations, or casework practices.
• Understanding of the Child Care Licensing Act and related rules, regulations, policies, and practices.
• Bachelor’s degree in a qualifying field plus 3 years of related experience, with substantiated duties in licensing projects.

Responsibilities

• Lead multiple concurrent child care licensing rule promulgation projects.
• Coordinate with DELLA leadership, stakeholders, and partners.
• Develop and implement documentation processes for licensing decisions.
• Review CORA requests and ensure records compliance.
• Manage project meetings, data collection, and management reporting.
• Onboard new projects and establish charters and schedules.

Skills

Communication skills

Project management

Stakeholder engagement

Policy analysis

Education

Bachelor's degree in Communications or Public Administration or related field

Tools

Salesforce

Microsoft Office

Job description

State Of Colorado Residency Required

NOTE: This announcement may be used to fill multiple openings.

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.

Department Information

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We Offer a Generous Benefits Package Including

• 11 paid holidays per year plus vacation and sick leave
• Medical, dental, and vision plans
• State paid life insurance policy
• Choice of 2 retirement plans (defined benefit or defined contribution)
• Optional 401(k) and 457 plans
• State paid short-term disability coverage
• Additional optional life and disability plans
• Credit Union membership
• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits .

Some positions may qualify for the Public Service Loan Forgiveness Program . For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service ?

This position will have the opportunity for a hybrid schedule (a combination of in-office and remote workplace).

Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education, and well-being of all Colorado's young children, their families, and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

The Division of Early Learning Licensing and Administration (DELLA) is the State’s lead agency in planning and implementing public child care policy. In addition, the Division is responsible for the licensing and monitoring of child care facilities. DELLA ensures the health and safety of children in less-than-24-hour licensed (or license-exempt) early care and education environments by promulgating regulations for child care that ensure minimum standards for the health and safety of facilities. The Division accomplishes this through the annual inspection and monitoring of child care facilities, consultation and coaching for early care and learning professionals, and collaborating with early care and learning providers, child care associations, Early Childhood Councils, local governments, and county agencies, advocates, and other important stakeholders.

Description Of Job

What you’ll be doing:

The Licensing, Rules, Regulations, and Compliance Administrator is delegated Staff Authority to influence decisions and execute rule promulgation & project management activities specific to child care licensing projects in Colorado. This position is critical to ensuring the various child care licensing projects are executed successfully and that all child care licensing project-related decisions are well organized and appropriately documented. The encumbering plans, coordinates, and implements child care licensing projects assigned by Division and/or Office leadership. This position designs systems and processes that do not currently exist to document actions and decisions associated with the various child care rule promulgation and child care licensing projects in the Division of Early Learning Licensing and Administration (DELLA). The role will utilize process improvement best practices to ensure child care licensing projects, processes, and change management activities are executed successfully. Responsibilities also include identifying problems and developing action plans to correct identified issues. This position plans and organizes critical project meetings, compiles data, and prepares management reports that influence Division and Office leadership decision-making.

The Administrator regularly interacts with internal and external stakeholders. It is responsible for answering questions, providing information, and advising stakeholders on technical issues and projects related to child care licensing. Responsibilities include reviewing, analyzing, and implementing stakeholder feedback. This position adheres to the child care licensing rulemaking process and procedures to resolve difficult or unusual situations, influences, and creates new child care center rules when applicable.

Additional Position Duties Include, But Are Not Limited To

• Serves as the staff authority and primary point of contact for executing the multiple concurrent projects related to child care licensing rule promulgation in the State of Colorado.
• Maintains familiarity with every aspect of child care licensing rule promulgation-related projects and project activities, including all short and long-term goals, project calendars, priorities, progress, and work plans.
• Designs, implements, and manages processes that do not currently exist to document child care licensing rule promulgation-related processes, guidelines, roles, and standards.
• Manages the child care licensing website content and resources; updates and maintains the child care licensing and Background Investigation Unit (BIU) website content and resources; and ensures that appropriate child care licensing rule promulgation content is available to various child care stakeholders.
• Develops frameworks and processes to ensure child care licensing and background investigation website content is updated regularly and in compliance with current child care licensing and background investigation policies, including publicly available resources, forms, and all public-facing documents.
• Serves as the primary point of contact for DELLA who reviews the CORA request to determine if the CORA request can be fulfilled.
• Reviews program cases in Salesforce to determine if a Report of Inspection has been uploaded, approved, and there is a URL link to ensure that it is posted on the Colorado Shines website.
• Reviews the scanning system to ensure the Report of Inspections, Report of Inspection Response forms, Report of Inspection Verification sheets, and other supporting documentation have been uploaded.
• Works with the CORA team to comply with requested documents in a timely manner and coordinates necessary individuals from the DELLA team to ensure the CORA request can be fulfilled.
• Reviews and analyzes adverse action packets, prepares legal action files.
• Requests more information from the licensing specialists once the adverse action evaluation has been completed, and finds the supporting documents that have not been collected in the legal file.
• Manages all child care licensing projects and ensure projects are well organized, well-documented, and successful. This includes organizing project logistics and developing, coordinating, and supervising project goals, objectives, and project-related activities.
• Establishes new processes to execute child care licensing projects, including ensuring compliance with project scope, meeting deadlines, and achieving project objectives.
• Onboards new projects, develops project charters, creates project schedules, and sets up project plans; determines when more information is needed during the project intake process and solicits required information from the requestor.
• Creates new internal processes and procedures to ensure child care licensing projects are executed successfully; revises related project management processes and procedures as needed.
• Consults with project sponsors and stakeholders to understand and outline the purpose and desired outcome of child care licensing projects.
• Performs other duties as assigned.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H1B4XX Administrator IV

Minimum Qualifications

Experience Only:

• Seven (7) years of relevant professional experience in child care licensing services, evaluation of child care facilities, investigations, or casework practices; which must have included the following:
  • At least one (1) year of demonstrated experience comprehending, utilizing, & implementing knowledge of the Child Care Licensing Act (child care licensing system rules, regulations, policies, and practices).

Education And Experience

• A Bachelor's degree from an accredited institution in a field of Communications, Public Administration, Business Administration, Political Science, Project Management, Human Services/Early Childhood Education, or a closely related field.

AND

• Three (3) years of relevant professional experience in child care licensing services, evaluation of child care facilities, investigations, or casework practices; which must have included the following:
  • At least one (1) year of demonstrated experience comprehending, utilizing, & implementing knowledge of the Child Care Licensing Act (child care licensing system rules, regulations, policies, and practices).

Please note: You must clearly and concisely document within the duties of each position held and noted in your application to what level and extent your professional work experience satisfies the minimum qualifications for this position. The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

Substitutions

Additional related experience may substitute for the education on a year-for-year basis.

Additional appropriate education in a related field may substitute for the experience requirement on a year-for-year basis.

Definition Of Professional Experience

Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

Preferred Qualifications

• State of Colorado experience related to the duties of this position.
• Demonstrated experience researching, analyzing, and implementing the requirements of State and Federal statutes and rules.
• Ability to effectively engage people, organizations, and partners in developing goals.
• Demonstrated knowledge of the Colorado Open Records Act.
• Expereince training, facilitating, and presenting to large groups of diverse audiences.

Highly Desired

• Ability to effectively transmit ideas, instructions, and information through clear and concise written and verbal communication methods.
• Demonstrated experience in child care licensing, including the adverse action process for child care facilities.
• Proficient computer skills.
• Knowledge of licensing rules and regulations.
• Time management
• De-escalation techniques for difficult or confrontational situations.

Conditions Of Employment

• Applicants must pass a thorough background check prior to employment.
• Employees who have been disciplined, terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( [e-mail] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at [phone]; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

ADAAA Accommodations

CDEC is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the HR Specialist: Daulton Daies @ [e-mail].

Technical Assistance

If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).