Licensing Project Analyst

my7elevenhr; Irving (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

7-Eleven is seeking a Project Analyst, Licensing to coordinate store licensing activities, track timelines, and ensure regulatory compliance for new openings. The role serves as a liaison between Real Estate, Operations, Construction, Legal, and external licensing authorities to streamline the licensing and permitting process.

Responsibilities include maintaining project dashboards, preparing applications, and developing SOPs to improve efficiency across store openings and renewals.

Qualifications

• Education in business or related field and relevant licenses or certifications.
• Minimum 2+ years of work experience in project/licensing coordination.
• Experience coordinating with multiple internal teams and external agencies.

Responsibilities

• Coordinate licensing and permitting activities for new store openings, remodels, acquisitions, and transitions.
• Maintain project tracking dashboards and monitor timelines across multiple launches.
• Collaborate with Real Estate, Construction, Operations to gather required documents.
• Research local, state, and federal licensing requirements for new markets.
• Prepare and submit licensing applications to government agencies with complete documentation.
• Communicate with licensing authorities and resolve questions or deficiencies.
• Develop SOPs and checklists to standardize licensing processes.
• Analyze timelines and identify bottlenecks to reduce time-to-open.
• Support budgeting and reconciliation of licensing fees and expenses.
• Prepare status reports for management highlighting progress and risks.
• Maintain organized filing for licensing documents for audits and renewals.

Skills

Organizational skills

Project coordination

Communication skills

Excel proficiency

Regulatory research

Project management tools

Problem solving

Independent work

Time management

Interpersonal skills

Retail operations knowledge

Education

Business Administration

Project Management

Accounting

Business Analytics

Compliance

Tools

Microsoft Project

Smartsheet

Job description

7-Eleven is an iconic family of brands with over 86,000 locations, surpassing every retailer in the world. We revolutionize convenience, restaurants and fuel through cutting edge innovation - working hard to be the customer's first choice. 7-Eleven empowers our employees to "activate awesome" and make a meaningful impact in their stores and communities every day. If you're ready to grow, lead and make a difference, come join our team and help shape the future of convenience.

JOB SUMMARY

The Project Analyst, Licensing supports the store development and licensing process by coordinating project activities, tracking timelines, and ensuring compliance requirements are met for new store openings. This role serves as a critical liaison between internal departments including Real Estate, Operations, Construction, Legal, Franchising, and external licensing authorities to facilitate smooth store launches. The Project Analyst maintains comprehensive project documentation, monitors key milestones, and provides analytical support to ensure all licensing requirements are completed accurately and on schedule. This position plays an essential role in expanding the 7-Eleven footprint by removing barriers and streamlining the licensing and permitting process.

KEY DUTIES AND RESPONSIBILITIES

• Coordinate and track all licensing and permitting activities required for new store openings, remodels, acquisitions, and business transitions, including business licenses, health permits, alcohol licenses, tobacco licenses, and regulatory compliance documentation
• Maintain detailed project tracking systems and dashboards to monitor status of multiple store openings simultaneously, identifying potential delays and escalating issues proactively
• Collaborate with Real Estate, Construction, and Operations teams to gather required documentation and ensure all licensing prerequisites are met before store launch dates
• Conduct research on local, state, and federal licensing requirements for new markets and jurisdictions, documenting specific requirements and timelines for each location
• Prepare and submit licensing applications to appropriate governmental agencies, ensuring accuracy and completeness of all required documentation and supporting materials
• Communicate regularly with external licensing authorities, following up on application status and resolving any questions or deficiencies that arise during the review process
• Develop and maintain standard operating procedures and checklists for licensing processes to ensure consistency and efficiency across all new store projects
• Analyze licensing timelines and identify process improvement opportunities to reduce time-to-open and eliminate bottlenecks in the approval process
• Support budget tracking for licensing fees and related expenses, reconciling invoices and maintaining accurate financial records for each project
• Prepare status reports and presentations for project management and senior leadership, highlighting progress, risks, and key metrics across the store opening pipeline
• Maintain organized filing systems for all licensing documentation, ensuring compliance with record retention policies and enabling easy retrieval for audits or renewals
• Assist with special projects related to licensing strategy, process optimization, and system implementations as assigned by project management

EDUCATION AND EXPERIENCE

EDUCATION: Business Administration, Project Management, Accounting, Business Analytics, Compliance, or related field.

YEARS OF RELEVANT WORK EXPERIENCE: 2+ years

YEARS OF MANAGEMENT EXPERIENCE: NA

CERTIFICATIONS / LICENSES: N/A

SPECIFIC KNOWLEDGE AND SKILLS

Specific knowledge and skills

• Strong organizational and project coordination skills with ability to manage multiple store opening projects across various stages of completion
• Excellent written and verbal communication skills with ability to interact professionally with government officials, internal stakeholders, and external partners
• Proficiency in Microsoft Excel for tracking and reporting, including pivot tables, formulas, and data visualization
• Detail-oriented approach with strong analytical skills to review complex licensing requirements and identify potential compliance issues
• Ability to research and interpret regulatory requirements, ordinances, and licensing codes across multiple jurisdictions
• Experience with project management tools such as Microsoft Project, Smartsheet, or similar platforms
• Strong problem-solving skills with ability to identify obstacles and develop creative solutions to keep projects on track
• Ability to work independently with minimal supervision while knowing when to elevate issues to project management
• Excellent time management skills with ability to prioritize competing demands and adapt to changing project timelines
• Strong interpersonal skills and ability to build collaborative relationships across cross-functional teams
• Understanding of retail operations and store opening processes preferred
• Ability to maintain confidenti