Licensing Assistant

MOD SUPER FAST PIZZA, LLC.; Bellevue (WA); Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid Sick Time

Paid vacation starting at 20 days per年

401(k) retirement

Free pizza, salad, and beverages

Discounted gym membership

Free counseling sessions

Job summary

MOD SUPER FAST PIZZA, LLC. is seeking a Licensing Assistant to support our restaurant licensing program in Bellevue, Washington.

Your primary function is to ensure licenses are maintained, renewals completed, and regulatory deadlines met with high accuracy. Onsite work is required Monday through Thursday at our Support Center; Friday remote work is allowed, with flexibility to come in earlier or stay later.

Qualifications

• 1+ years’ experience in an administrative support role in a corporate office setting.
• Ability to meet strict deadlines for renewal applications and manage multiple tasks.
• Prior experience and demonstration of maintaining confidential information. Possess excellent analytical, quantitative, written, and verbal communication skills.
• Strong attention to detail, documentation, and follow-through.

Responsibilities

• Complete administrative tasks supporting Licensing team, including processing legal mail, preparing and submitting check and signature requests, and coordinate outgoing mail or shipments.
• Proactively assist all aspects of required site licensing including researching, preparing and submitting applications for alcoholic beverage licenses, business licenses, and other operational permits.
• Supports and assists the Licensing Program, including: Works on multiple licensing projects simultaneously; Assists and works on projects from inception to implementation within defined deadlines and scopes to achieve intended project results; Communicate with stakeholders to gather information needed for licensing applications and compliance requirements; Track projects and communicate status updates to stakeholders as directed.
• Maintain licensing records and documentation to ensure accurate and organized compliance tracking.
• Assist in the management of Bring Your Own Beer (BYOB) compliance program for applicable locations.
• Work with outside counsel, consultants and regulatory agencies as needed to support licensing activities.
• Support ongoing improvements to licensing tracking tools, documentation and administrative processes

Skills

Administrative support

Deadline management

Data confidentiality

Communication skills

Project coordination

Job description

Select how often (in days) to receive an alert:

At MOD, pizza is our platform, custom to each individual and creating a space where everyone is welcome. MOD is individuality, whether that’s on your pizza, on your salad or just you being you! This is space where every ingredient is valued and where giving back to our community is baked into what we do.

Working for MOD is more than making pizza - We Call it Spreading MODness, where each pizza powers possibilities!

Compensation: $21.06 - $24.77 per hour

Actual wage will be based on candidates qualifications, competencies, experience and geographic location.

• Medical, dental and vision insurance eligibility based on hours worked
• Paid Sick Time (Washington Paid Sick Leave or Seattle Sick and Safe time where applicable)
• Paid vacation starting at 20 days per year
• 401(k) retirement
• FREE pizza, salad, and beverages
• Discounted gym membership
• Free counseling sessions

A licensing assistant is an administrative role as part of legal team. Your primary function is to support MOD restaurant licensing program. Our licensing program ensures the entire restaurant portfolio maintains required licenses, these include alcoholic beverage licenses, business licenses, operation licenses, and more. Maintaining and renewing these licenses includes a significant amount of paperwork completion with high accuracy, tracking and meeting deadlines and conducting research.

Work Location and Schedule Expectations

The Licensing Assistant will work Monday – Thursday onsite in our Support Center located in Bellevue, Washington. Home office/remote work is permitted on Friday; employees can work in office 5 days per week if they prefer. Your schedule is a standard business day and has flexibility to come in early or stay late based on your personal and work demands.

Key Responsibilities

• Complete administrative tasks supporting Licensing team, including processing legal mail, preparing and submitting check and signature requests, and coordinate outgoing mail or shipments.
• Proactively assist all aspects of required site licensing including researching, preparing and submitting applications for alcoholic beverage licenses, business licenses, and other operational permits.
• Supports and assists the Licensing Program, including:
  • Works on multiple licensing projects simultaneously
  • Assists and works on projects from inception to implementation within defined deadlines and scopes to achieve intended project results
  • Communicate with stakeholders to gather information needed for licensing applications and compliance requirements
  • Track projects and communicate status updates to stakeholders as directed
• Maintain licensing records and documentation to ensure accurate and organized compliance tracking
• Assist in the management of Bring Your Own Beer (“BYOB”) compliance program for applicable locations.
• Work with outside counsel, consultants and regulatory agencies as needed to support licensing activities.
• Support ongoing improvements to licensing tracking tools, documentation and administrative processes

Basic Qualifications

• 1+ years’ experience in an administrative support role in a corporate office setting
• Ability to meet strict deadlines for renewal applications and manage multiple tasks simultaneously.
• Prior experience and demonstration of maintaining confidential information. Possess excellent analytical, quantitative, written, and verbal communication skills.
• Effectively manage priorities and projects Ability to audit and review data for accuracy.
• High level ability towards attention to detail, documentation, and follow through.

Preferred Qualifications

• Restaurant experience or knowledge
• licensing/permitting experience
• understanding of alcohol regulation and compliance

Physical Requirements

Office work involves remaining in a stationary position most of the time in front of a computer, using a keyboard, mouse and telephone. Regularly operate a computer and other office equipment. Occasionally move about the work site to access file cabinets, office equipment, etc. Exert up to 10 lbs. of force occasionally, and/or a negligible amount of force frequently or regularly move objects. Communicate and exchange information with co-workers and other individuals in person and electronically.

At our table, everyone has a place. MOD is what you make it - be individual, be you!

MOD is an equal opportunity employer. We consider all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law. Reasonable accommodation is available upon request for applicants participating in the hiring process. To request a reasonable accommodation to complete an application, job interview please contact [e-mail].

This job posting is not intended to be exhaustive and is intended to describe the role and reflect MOD’s values and culture. It does not create an employment contract or alter at-will employment status. Other related duties may be assigned to meet the ongoing needs of the organization.

ALL PIZZAS WELCOME