Licensing and Compliance Coordinator

FarmaKeio; Richardson, Northern (TX, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

FarmaKeio is seeking a Licensing & Compliance Coordinator to manage pharmacy licenses for our 503A FarmaKeio locations across Texas, Arkansas, and New Mexico. You will work with PICs and the Director of Compliance/QA to gather documents, submit applications, and monitor renewal timelines.

The role emphasizes meticulous recordkeeping, regulatory adherence, and collaboration with regulatory bodies to ensure ongoing compliance and audit readiness across multiple states.

Qualifications

• Associate’s degree required; Bachelor’s preferred (healthcare, regulatory affairs, business, or related field).
• 1–2 years of experience in regulatory compliance, licensing, administrative support, or pharmacy operations (pharmacy or healthcare strongly preferred).
• Knowledge of pharmacy regulatory requirements; familiarity with sterile/non-sterile compounding regulations a plus.
• Excellent organizational skills and ability to manage multiple deadlines across multiple state jurisdictions.
• Professional communication skills, including the ability to interact effectively with regulatory agencies, PICs, and internal leadership.

Responsibilities

• Coordinate and track all pharmacy licenses for all three 503A FarmaKeio pharmacy locations.
• Resident pharmacy licenses (Texas, Arkansas, New Mexico) and non-resident licenses.
• Sterile and non-sterile compounding licenses.
• Work with site PICs and Director of Compliance/QA to obtain documents for license applications and renewals.
• Prepare, submit, and monitor license applications and renewals for uninterrupted compliance.
• Maintain licensing calendar with renewal deadlines and state requirements.
• Communicate with Boards of Pharmacy and regulatory agencies about statuses.
• Maintain audit-ready records for licenses, applications, and documentation.
• Assist with facility credentialing and registrations where applicable.
• Support audits and readiness for regulatory inspections.

Skills

Detail-oriented

Time management

Regulatory knowledge

Communication

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Document management systems

Job description

Be Part of the Team That’s Transforming Healthcare

At FarmaKeio, we’re reshaping the idea of healthcare. We believe medicine should go beyond masking symptoms to uncover and treat the root cause. Every formula we create is designed to restore balance, vitality, and the freedom to live well.

We are searching for a detail-oriented and proactive Licensing & Compliance Coordinator to join our team. A professional who understands that regulatory excellence is more than just paperwork; it is the essential framework that allows our pharmacies to deliver life-changing care safely and legally.

If you believe that the foundation of innovation is built on integrity and meticulous compliance, you’ll thrive here.

We offer a fast-paced, collaborative environment where your expertise directly supports the operations of our FarmaKeio Pharmacy Network across Texas, Arkansas, and New Mexico. You won’t just manage files; you’ll ensure our 503A locations maintain the gold standard of regulatory standing.

We need a Coordinator who is passionate about:

• Navigating Complexity by managing new applications and renewals for resident, non-resident, sterile, and non-sterile compounding licenses across all 50 states.

• Driving Precision through the timely submission of documentation and continuous monitoring of regulatory requirements to ensure zero lapses in compliance.
• Empowering the Network by working closely with Pharmacists-in-Charge (PICs) and the Director of Compliance/QA to maintain audit readiness and support vital quality assurance activities.

Key Responsibilities

Pharmacy Licensing Management (Primary Function)

• Coordinate and track all pharmacy licenses for all three 503A FarmaKeio pharmacy locations, including:
• Resident pharmacy licenses (Texas, Arkansas, New Mexico)
• Non-resident pharmacy licenses
• Sterile and non-sterile compounding licenses
• Work directly with site PICs and the Director of Compliance/QA to obtain necessary documents for license applications and renewals.
• Prepare, submit, and monitor new license applications and renewals to ensure uninterrupted compliance.
• Maintain a comprehensive licensing calendar with renewal deadlines, submission timelines, and requirements for all states.
• Communicate professionally with Boards of Pharmacy and other regulatory agencies regarding application statuses and compliance requests.
• Maintain organized, audit-ready records for all licenses, applications, correspondence, and supporting documentation.
• Assist with facility-related credentialing and registrations (e.g., compounding registrations, controlled substance-related documents where applicable).

Quality Assurance & Compliance Support

• Assist the Director of Compliance/QA and site PICs in preparing for and conducting internal and external quality/compliance audits.
• Maintain and update compliance documentation, SOPs, and required quality records.
• Support monitoring and compliance with USP <795>, <797>, and <800> standards.
• Help track and support CAPAs, deviations, and follow-up actions to ensure timely resolution.
• Assist in readiness for regulatory inspections and accreditation surveys.
• Collect data and maintain logs related to compliance metrics, environmental monitoring, temperature logs, and other QA programs.

Required Qualifications

• Associate’s degree required; Bachelor’s preferred (healthcare, regulatory affairs, business, or related field).
• 1–2 years of experience in regulatory compliance, licensing, administrative support, or pharmacy operations (pharmacy or healthcare strongly preferred).
• Knowledge of pharmacy regulatory requirements; familiarity with sterile/non-sterile compounding regulations a plus.
• Excellent organizational skills and ability to manage multiple deadlines across multiple state jurisdictions.
• Professional communication skills, including the ability to interact effectively with regulatory agencies, PICs, and internal leadership.
• Proficiency with Microsoft Office, Google Workspace, and document management systems.

Preferred Qualifications

• Experience with pharmacy or healthcare licensing, credentialing, or regulatory filings.
• Familiarity with 503A compounding regulatory requirements.
• Experience supporting audits (state board, DEA, FDA, PCAB/ACHC).
• Knowledge of quality systems, CAPA processes, and compliance documentation.

Key Competencies

• Detail-Oriented: Ensures accuracy in submissions and documentation.
• Deadline-Driven: Manages multiple licensing cycles effectively.
• Collaborative: Works closely with PICs and the Director of Compliance/QA.
• Adaptable: Responds to changing regulatory requirements.
• Confidentiality: Maintains secure handling of sensitive information.

Working Conditions

• Standard office environment with occasional on-site work at pharmacy locations.

Your career in pharmaceutical innovation starts here!

The Fine Print:

FARMAKEIO Equal Employment Opportunity (EEO) Statement

FARMAKEIO is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We comply with all applicable federal, state, and local fair employment laws, ensuring equal employment opportunities for all employees and applicants.Employment decisions at Evexias are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, disability, genetic information, marital or familial status, military or veteran status, citizenship status, creed, domestic violence victim status, caregiver status, or any other characteristic protected under applicable laws.

This policy applies to all aspects of employment, including recruitment, hiring, training, compensation, benefits, promotions, transfers, terminations, and other terms and conditions of employment.

FARMAKEIO is dedicated to maintaining a workplace free from discrimination, harassment, and retaliation, ensuring a respectful and inclusive environment where all employees can thrive.

If you require a reasonable accommodation during the application process or in your role due to a disability or any other protected status, please contact [e-mail] for assistance.

Texting Privacy Policy and Information:

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