LIBRARY SPECIALIST

Institute of American Indian Arts; Santa Fe (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Institute of American Indian Arts in Santa Fe seeks a library support professional to assist the Library Director with daily operations, circulation, and materials processing.

The role includes helping patrons with collections and technology, maintaining book stacks, and supporting the library’s mission and core values.

Qualifications

• Bachelor’s degree required or equivalent combination of education and library experience.
• Experience with library operations including circulation, cataloging, and reference support is preferred.
• Familiarity with library systems and office applications is essential.
• Strong communication skills, both written and spoken, and the ability to work as part of a team.

Responsibilities

• Assist Library Director in daily operations and administrative tasks.
• Maintain bookstacks, ensure materials are shelved correctly and accessible.
• Process materials, and support patrons with collections and library technology.
• Oversee circulation activities, process course reserves, and handle overdue notices.
• Collaborate with staff to prepare reports and collect library statistics.
• Supervise student workers and train them in library procedures.
• Cover circulation/reference desk shifts as needed.

Skills

Library systems

Office software

Interpersonal skills

Team oriented

Indigenous cultural awareness

Education

Bachelor’s degree

Tools

OCLC

Microsoft Excel

Adobe applications

LibApps

Canva

Job description

SUMMARY OF RESPONSIBILITIES

Responsible to the Library Director for administrative tasks, circulation functions, bookstack maintenance, processing materials, and other departmental tasks. This position assists library patrons with the collection and technology. Supports IAIA’s mission, vision, and core values.

ESSENTIAL FUNCTIONS

• Works a 40-hour work week, currently Sunday – Thursday but subject to change. Sunday shift includes evening hours. Additional evenings may be required. May assist with opening and closing of library.
• Assists Library Director in all aspects of the department’s operations
• Maintains a comfortable, secure and safe work and study areas
• Maintenance and troubleshooting of equipment such as the computers, scanner, printers, and more
• Performs administrative tasks, including but not limited to:
  • Organizes library documents and records, both physically and electronically
  • Oversees mail picks ups and deliveries
  • Inventories, organizes, and orders supplies as necessary
• Assists with financial processes, including but not limited to:
  • Prepares purchase orders and check requisitions
  • Assists with maintaining library’s financial information and records and monitors expenditures
• Responsible for collection maintenance, including but not limited to:
  • Makes sure materials are re-shelved and accessible
  • Bookstacks shifting and signage
  • Basic record maintenance
• Oversees and manages circulation functions, including but not limited to:
  • Processes course reserves
  • Responsible for fulfilling both electronic and print Interlibrary Loan requests
  • Gathers statistical information and prepares reports as needed
  • Oversees and manages billing for overdue and lost materials
  • Oversees and maintains preparation of overdue notices
  • Maintains a well-organized area so staff can work the desk
• Covers circulation/reference desk shifts, including but not limited to:
  • Assists student, faculty, and staff in using the library, including location of library material, on-site reference and electronic databases
  • Searches IAIA Library catalog
  • Refers patrons to librarians when appropriate
• Processes new and donated materials, including but not limited to:
  • Searches bibliographic utilities for item records
  • Organizes library book sale
  • Processes withdrawals
• Checks in and processes periodicals
  • Files claims as needed
  • Deaccessions periodicals as necessary
• Performs a range duties related to the oversight and direction of Student Workers assigned to the library, which include but is not limited to the following responsibilities:
  • Supervises and schedules work study students as needed
  • Trains student workers in library procedures, collection organization, and circulation

OTHER RESPONSIBILITIES

• Keeps abreast of library trends and computer technology, attends training sessions and classes when appropriate
• Participates in library and IAIA community meetings and events
• Compliance with IAIA policies
• Other duties as assigned

Requirements

REQUIRED EXPERIENCE AND EDUCATION

Minimum of Bachelor’s degree with at least two years’ experience with libraries (preferred), archives, or museums.

A combination of education and experience may fulfill minimum requirements of position. IAIA welcomes applicants with a range of experiences, backgrounds, and interests to apply for this position, including those new to the profession.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Library automated systems, office applications, and interpersonal skills coupled with strong oral and written skills. Ability to begin and complete projects independently in a timely manner. Ability to effectively communicate and work as a team with co-workers. Willingness to understand and demonstrate respect and sensitivity to Indigenous cultures is essential.

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES

• Experience with non-traditional or first-generation students at an Indigenous serving institution or in a multicultural environment
• Knowledge of Indigenous knowledge systems and methodologies
• Working knowledge of OCLC systems
• Working knowledge of library classification systems including Dewey Decimal system
• Working knowledge of Microsoft applications, including Excel
• Working knowledge of Adobe applications
• Working knowledge of LibApps
• Working knowledge of Canva or other graphic design tools
• Occasional out-of-town travel for meetings and conferences using a personal vehicle or company vehicle.

• This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other instructions and duties.
• Your evaluation will include assessment of your performance of your job as described in this job description.
• Management has the right to revise this job description at any time. The job description is not a contract for employment.