LIBRARY ASSISTANT

Sjeccd; San Jose, Northern (CA, KY); Hybrid; USD 82,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Dental and vision plans

Life insurance

Disability insurance

Employee assistance plan

CalPERS pension

Paid holidays

Job summary

The Library Assistant at San José-Evergreen Community College District reports to the Dean of Instruction (Language Arts). The 12-month schedule runs Monday through Friday, 8:00 a.m. to 5:00 p.m.

The role supports paraprofessional library functions, acquisitions, budgeting and records management within a dynamic college library setting. The district offers comprehensive health plans paid for employees and eligible dependents, pension contributions, and several optional pre-tax savings plans,

Qualifications

• Graduation from high school supplemented by college level course work in library technical assisting or related field.
• Four years of increasingly responsible technical or paraprofessional work experience in a library including technical services or circulation services and secretarial experience.

Responsibilities

• Perform paraprofessional library tasks in acquisition, processing and distribution.
• Oversee ordering and processing of library materials and supplies.
• Collaborate with library personnel to ensure coordinated services.
• Identify materials to be purchased and prepare purchase orders.
• Contact publishers and vendors regarding shipping and discrepancies.
• Monitor library budget accounts and grant funds.
• Maintain records and files related to library operations and inventory.
• Draft routine correspondence and reports related to library functions.

Skills

Communication

Record keeping

Budgeting

Team leadership

Typing

Office software

Education

High school diploma with library coursework

Tools

MARC cataloging

Online library catalogs

Job description

Salary Range $81,717 - $99,726 Annual Salary (Range 90: Classified Salary Schedule Fiscal Year 2026-2027). Starting placement is generally at Step 1.

Benefits Summary

In addition to the salary, this position qualifies for the choice of one of the District’s excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [ PPO ] and Kaiser Permanente ( HMO ]); dental (Delta Dental PPO ); vision ( VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP ).

In addition, the District contributes an additional 26.81% of the employee’s salary towards an eligible employee’s pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).

Classified employees also earn 10 to 22 days per year of vacation (based on years of service), and up to 12 sick leave days (pro-rated for less than full-time positions). There are currently 20 paid holidays.

Position Description

POSITION SUMMARY

The Library Assistant reports to the Dean of Instruction (Language Arts) at San Jose City College. The work schedule is 12 months per year; Monday – Friday; 8:00 a.m. to 5:00 p.m.

This position is represented by the California School Employees Association ( CSEA ), Chapter 363.

POSITION PURPOSE

Under the direction of an assigned administrator, perform a wide variety of duties, complex clerical, routine administrative and paraprofessional library in a college library/media center; assist in specialized activities in the selection and purchase of both book and non-book library/media center materials.

KEY DUTIES AND RESPONSIBILITIES

1. Perform specialized and technical paraprofessional level work in the acquisition, processing and distribution of library/media center materials requiring the successful coordination of a variety of specialized library tasks and details from the initiation of a relevant procedure to its completion. Maintain specialized knowledge and skills in various phases of library techniques and functions.

2. Oversee and participate in the ordering, receipt and processing of a variety of library/media center materials and supplies.

3. Work closely with library personnel to ensure coordinated, effective services.

4. Identify books and non-book materials to be purchased by publisher and complete purchase orders.

5. Contact publishers, producers, distributors, program directors and suppliers regarding shipping/receiving instructions and discrepancies.

6. Respond to questions and requests for information from publishers, faculty, students and library personnel and resolve complaints of callers.

7. Monitor library budget accounts and applicable grant fund accounts.

8. Identify vendors and wholesalers from which best prices for library/media center materials can be obtained.

9. Research delayed shipments and work with publishers and other vendors to correct problems such as incorrect and late shipments, incorrect billing, and incomplete orders.

10. Initiate and monitor material returns.

11. Work closely with accounting personnel to coordinate payments to publishers and other book and library/media material sources.

12. Maintain current information on publishers’ policies, new editions, and other essential information.

13. Perform a wide variety of office and routine administrative duties such as completing paperwork for personnel, payroll and budget functions.

14. Establish, maintain and update a variety of records and files related to library/media center operations and inventory including budgetary/financial records, purchase orders, facility usage summaries and circulation data.

15. Independently compose routine correspondence and reports related to library functions.

16. Assist in the preparation of a variety of statistical reports required by State and other agencies.

17. May serve as secretary to a committee preparing agendas and taking minutes.

18. Maintain schedule and calendar for supervisor of staff vacation, absences, and coordinate relief coverage for lunch and breaks.

19. Perform other related duties as assigned.

KNOWLEDGE , SKILLS AND ABILITIES

Knowledge of:

1. Standard library procedures of a complex nature including practices, methods and procedures used in library/media center book and materials purchasing.

2. Publishing companies, book vendors, and other sources of supply.

3. Reference materials used to identify pertinent information about book and non-book materials.

4. Types and use of materials/media in a library collection.

5. Basic mathematics and fundamental bookkeeping methods and techniques.

6. Library of Congress bibliographic cataloging practices and classification schedules

7. Practices for searching, creating and revising standard MARC cataloging using an on-line bibliographic utility program.

8. English usage, spelling, grammar and punctuation.

9. Modern office methods, practices and equipment including personal computers and related software.

Skills and Ability to:

1. Apply sound accounting and bookkeeping techniques and procedures.

2. Maintain accurate and up-to-date records, files and documentation.

3. Perform a variety of book and audio-visual materials buying activities.

4. Communicate effectively, orally and in writing.

5. Train, plan and direct the work of other employees.

6. Type at a rate of speed necessary for effective job performance.

7. Operate a calculator, facsimile machine, computer and other office equipment.

8. Analyze situations carefully and adopt an effective course of action.

9. Establish and maintain effective and cooperative working relationships with others.

10. Work with a significant degree of independence in carrying out assigned duties and schedule work to effectively meet deadlines and schedules.

Required Qualifications

EDUCATION AND EXPERIENCE

1. Graduation from high school supplemented by college level course work in library technical assisting or related field.

2. Four years of increasingly responsible technical or paraprofessional work experience in a library including technical services or circulation services and secretarial experience.

District’s Diversity

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications

For positions that require a degree or coursework:

1. Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.

2. All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.

3. Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of Fall 2025, with enrollment of approximately 15,661 students per semester, and an extremely diverse student population (Hispanic/Latino 48.9%, Black/African-American 3.4%, Asian/Pacific Islander 31.8%, American Indian/Native American 0.3%, White/Caucasian 9.1%, Multi-race 3.6% and Unknown 3.0%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 43.4% Latinx, 27.2% Asian/Pacific Islander, 3.0% Black/African American, 0.3% American Indian/Native American, 19.5% White/Caucasian, 5.6% Unknown and as well as encouraging applications from all qualified, outstanding applicants.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT

Employment Services, Human Resources, SJECCD 40 S. Market Street, San Jose, CA 95113 Phone: [phone] Email: [e-mail] Employment Website: https://sjeccd.peopleadmin.com District Website: www.sjeccd.edu

APPLICATION PROCEDURES

1. Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
2. A completed online San José-Evergreen Community College District APPLICATION.
3. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
4. A current RESUME / CURRICULUM VITAE.
5. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (* See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).

Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.

OTHER APPLICANT INFORMATION:

1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:

• Academic Credentials Evaluation Institute, Inc. Website: http://www.acei-global.org/
• Education Records Evaluation Services Website: www.eres.com
• International Education Research Foundation Website: http://www.ierf.org/
• World Education Services Website: www.wes.org

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you submitting the following REQUIRED documents: a. Cover Letter and b. Resume with your application? (Incomplete applications will not be considered).
  • Yes
  • No
• * Do you possess (at the minimum) a High school Diploma or GED as outlined in the job announcement?
  • Yes
  • No
• * Do you have at least four years of increasingly responsible technical or paraprofessional work experience in a library including technical services or circulation services and secretarial experience?
  • Yes
  • No
• Are you attaching transcripts for coursework in library technical assisting or related field as outlined in the job announcement?
  • Yes
  • No
• * How did you hear about this employment opportunity?
  • AcademicKeys.com
  • AsiansInHigherEd.com
  • BlacksInHigherEd.com
  • ChronicleVitae.com
  • Craigslist.org
  • DisabledInHigherEd.com
  • HBCUconnect.com
  • HigherEdJobs.com
  • HispanicsInHigherEd.com
  • Indeed.com
  • InsideHigherEd.com
  • LGBTinHigherEd.com
  • NativeAmericansInHigherEd.com
  • SJECCD District Email
  • SJECCD Website
  • TedJob.com
  • VeteransAndHigher.Ed.com
  • WomenAndHigherEd.com

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume/Curriculum Vitae
• Required Coursework and/or Certificate

Optional Documents

• Other/Optional Documents - ( We DO NOT accept letters of recommendation).
• Foreign Degree Transcript Evaluation (ONLY if required)