Librarian 2 - State Library

JobAps; Hartford (CT); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The Connecticut State Library is seeking an Electronic Records Analyst (Librarian 2-State Library) to design and implement an electronic records management program across state and municipal agencies. The role involves policy development, training, and ongoing consultation with government officials.

Under supervision of the Public Records Administrator, you will manage electronic records, email, and social media records, contribute to content management systems, and help ensure records

Qualifications

• Master's degree in library science or information science from an ALA-accredited program.
• At least 1 year of post-graduate library experience.

Responsibilities

• Develop and implement an electronic records management program for state and municipal agencies.
• Create policies, procedures, standards, and manuals for electronic records management.
• Consult with state and local officials on electronic records issues including email and social media.
• Monitor evolving technologies and standards in electronic records management.
• Develop and revise records management policies, procedures, and retention schedules.
• Develop and deliver online and in-person training for agency and municipal staff.
• Assist in implementing statewide content management systems.

Skills

Library science

Library administration

Interpersonal skills

Oral & written communication

Problem solving

Computer software

Education

MLS / MSIS

Job description

Introduction

The Connecticut State Library (CSL) is currently accepting applications for an Electronic Records Analyst (Librarian 2-State Library) position, with the Office of the Public Records Administrator.

Position Highlights

• Full-time position (40 hours per week)
• Monday-Friday
• First shift (8:00 AM - 4:30 PM)
• Hybrid work schedule available
• Location: Connecticut State Library, 231 Capitol Avenue, Hartford, CT

What We Can Offer You

• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

The Role

The Office of the Public Records Administrator is responsible for directing a records management program for all state agencies, quasi-public agencies and municipalities pursuant to CGS Section 11-8 and 11-8a.

Under the general supervision of the Public Records Administrator, the Electronic Records Analyst (Librarian 2 - State Library) will perform a wide variety of records management work which includes developing and implementing an electronic records management program for state and municipal government agencies including policies, procedures, guidelines, consultation, and training. The individual must ensure the effective management of electronic records (structured and unstructured data), email and social media, assist in the development of an electronic content management system, and assist in the implementation of the state/municipal records management program for records in all formats.

The Electronic Records Analyst will:

• Research, analyze, and recommend strategies and actions necessary to develop and implement an effective electronic records management program for state and local government agencies
• Develop and implement program policies, procedures, processes, standards, and manuals for management of electronic records in accordance with program objectives and goals
• Consult with and assist state and local government officials with electronic records management issues, including email and social media
• Monitor and keep up-to-date with the latest technologies and standards related to electronic records management
• Assist in development and revision of records management policies, procedures, manuals, and regulations governing public records in any format
• Assist in development and revision of executive branch state agency and municipal records retention schedules
• Develop and present both online and in-person training to state agency and municipal officials
• Assist state agencies and municipalities with identifying and mitigating risks to essential (vital) records and responding to disasters
• Implement the statewide enterprise content management system and services in coordination with the information technology bureau and state agencies
• Work closely with subject matter experts in records related fields including but not limited to enterprise technologies, regulatory and legal enforcement, legislative development, and archives
• Perform related duties as required

About Us

The Connecticut State Library is an independent and non-partisan Executive Branch agency of the State of Connecticut. Open to both residents and users beyond state borders, the State Library serves the employees and officials of all three branches of state government, students, teachers, researchers, town governments, and anyone seeking information within its collections. We are home to the State Archives, Office of the Public Records Administrator, Museum of Connecticut History, and more, providing a variety of archival, public records, museum, library, information, and administrative services.

Purpose of Job Class (Nature of Work)

In the State Library this class is accountable for independently performing a full range of complex professional library tasks in management services, patron services, library services and historical services.

Examples of Duties

• Answers complex reference questions utilizing reference tools of a specialized nature
• Provides information referrals for legal, historical, genealogical and other special subject researchers
• Operates a medium sized law library
• Indexes legislative records and other specialized collections
• Coordinates serials and holdings control
• Performs original cataloging and name authority work for items of intermediate difficulty including Connecticut documents and monographs
• May train assigned staff
• May coordinate or conduct workshops
• May serve as liaison to groups and organizations
• Performs related duties as required

Knowledge, Skill and Ability

• Considerable knowledge of professional principles and practices of library science including classification systems, reference sources and techniques, acquisitions, cataloging and filing, bibliographic sources of information and library automation
• Specialised functional procedures, areas of subject matter and/or principles of library administration
• Interpersonal skills
• Oral and written communication skills
• Analyze and solve moderately complex problems relating to library methods and procedures
• Utilize computer software

Minimum Qualifications - General Experience

A Master's degree in library science or information science from a library school accredited by the American Library Association AND at least one (1) year of post graduate degree experience in a relevant area of professional library work.

Preferred Qualifications

• Experience providing electronic records management services within an organization
• Experience with principles, standards, and guidelines of records management
• Experience with electronic content management systems
• Experience with digital preservation of electronic records
• Experience delivering training and presentations in both individual and group settings

Special Requirements

The State Librarian may determine other advanced educational degrees equivalent to the MLS degree based on staffing needs. Incumbents of this class may be assigned to special projects requiring advanced level professional library duties as directed by the State Librarian.

This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

Affirmative Action / Equal Opportunity Employer

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.