Legal Support Senior Assistant

Sidley Austin LLP; Charlotte (AR); On-site; USD 60,000 - 77,000; Full time

Job summary

Sidley Austin LLP in the United States is seeking a Legal Support Senior Assistant to provide high-level administrative and practice-specific support to attorneys within the Global Finance Practice Group. The role requires proactive organization, independent prioritization, and delivering exceptional client service in a fast-paced environment.

Key duties include managing partners and senior attorney calendars, drafting and proofreading documents, coordinating travel, and supporting billing and

Qualifications

• Minimum of three years of legal administrative support experience in a law firm or professional services environment.
• Experience supporting partners, senior attorneys, or senior-level professionals.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and document management systems.
• Strong organizational, communication, proofreading, and time-management skills.
• Ability to work independently, exercise sound judgment, and manage multiple priorities.

Responsibilities

• Provide high-level administrative support to partners, counsel, and associates.
• Independently manage competing priorities, anticipate attorney needs, and ensure timely completion of assignments.
• Prepare, edit, format, and proofread correspondence, presentations, and other legal and administrative documents.
• Manage complex calendars, coordinate meetings, and facilitate communications with clients and Firm personnel.
• Coordinate domestic and international travel arrangements and process attorney expense reports.
• Assist with attorney time entry, monthly billing, proforma review, and invoice preparation.
• Coordinate client billing arrangements, accruals, and financial reporting requirements.
• Monitor billing deadlines, resolve discrepancies, and collaborate with Accounting to ensure timely processing.
• Coordinate practice group meetings, client events, business development activities, and special projects.
• Serve as a liaison among attorneys, clients, and Business Services departments.
• Collaborate with legal support colleagues to ensure continuity of service and effective workload coverage.
• Identify opportunities to streamline administrative processes and improve service delivery.

Skills

Organizational skills

Communication skills

proofreading

Time management

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

Document management systems

Job description

The Legal Support Senior Assistant provides high-level administrative and practice-specific support to attorneys within the Global Finance Practice Group. This position requires a proactive, highly organized professional who can independently manage competing priorities, anticipate attorney needs, exercise sound judgment, and deliver exceptional client service in a fast-paced, deadline-driven environment.

Duties And Responsibilities

Attorney & Administrative Support

• Provide high-level administrative support to partners, counsel, and associates.
• Independently manage competing priorities, anticipate attorney needs, and ensure timely completion of assignments.
• Prepare, edit, format, and proofread correspondence, presentations, and other legal and administrative documents.
• Manage complex calendars, coordinate meetings, and facilitate communications with clients and Firm personnel.
• Coordinate domestic and international travel arrangements and process attorney expense reports.

Billing & Financial Support

• Assist with attorney time entry, monthly billing, proforma review, and invoice preparation.
• Coordinate client billing arrangements, accruals, and financial reporting requirements.
• Monitor billing deadlines, resolve discrepancies, and collaborate with Accounting to ensure timely processing.

Practice Group and Team Support

• Coordinate practice group meetings, client events, business development activities, and special projects.
• Serve as a liaison among attorneys, clients, and Business Services departments.
• Collaborate with legal support colleagues to ensure continuity of service and effective workload coverage.
• Identify opportunities to streamline administrative processes and improve service delivery.

Required

Education and/ or Experience:

• Minimum of three years of legal administrative support experience in a law firm or professional services environment.
• Experience supporting partners, senior attorneys, or senior-level professionals.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and document management systems.
• Strong organizational, communication, proofreading, and time-management skills.
• Ability to work independently, exercise sound judgment, and manage multiple priorities.

Preferred

• Bachelor's degree from an accredited institution.
• Experience supporting finance, banking, corporate, or transactional practices.
• Familiarity with transaction closings, legal billing, and matter management.

Other Skills And Abilities

The following will also be required of the successful candidate:

• Initiative and Judgment: Anticipates needs, independently prioritizes assignments, and proactively resolves administrative issues.
• Accountability: Takes ownership of responsibilities and follows assignments through completion.
• Client Service: Demonstrates professionalism, responsiveness, discretion, and adaptability.
• Organization: Effectively manages multiple deadlines and competing demands with accuracy.
• Collaboration: Builds productive relationships with attorneys, clients, and colleagues.
• Technical Proficiency: Effectively utilizes Firm systems and adapts to new technology and processes.

The Target Salary Range For This Role Is

$60,000 - $77,000 if located in North Carolina

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.