Legal Support Assistant I/II - Victim Restitution Unit

County of Riverside; Riverside (CA); On-site; USD 44,000 - 84,000; Full time

Job summary

The Riverside County District Attorney's Office, Division of Victim Services, is seeking a Legal Support Assistant I/II to provide clerical support to attorneys and staff, manage case files, and process court documents in Riverside. The role collaborates with criminal justice partners and public safety agencies to ensure timely handling of restitution and related records.

Candidates should have a high school diploma and at least one year of clerical experience; II level may require additional

Qualifications

• High school graduation or equivalent.
• One year of clerical experience for Level I; two years for Level II (optional option in ad).

Responsibilities

• Provide clerical support to attorneys and County staff; schedule appointments and handle routine correspondence.
• Maintain files of correspondence and legal documents; file papers with courts and update calendars.
• Type a variety of legal documents from drafts or dictation; prepare case files and add addenda.
• Review calls from the public and route information with discretion under confidentiality policies.
• Process and track legal documents and assist in case building with cross-referencing and recordkeeping.

Skills

Clerical skills

Legal terminology

Recordkeeping

Communication skills

Education

High school diploma or equivalent

Tools

Word processing software

Court management systems

Job description

The Riverside County District Attorney's Office, Division of Victim Services, is seeking to fill a Legal Support Assistant I/II vacancy to support the Victim Compensation Board Restitution Unit located in Riverside. Under general supervision, the Legal Support Assistant I/II works collaboratively with team members and external agencies such as criminal justice partners, public safety agencies, courts, and the collections division. This position performs a variety of specialized, responsible clerical duties involving the continual use of legal terminology and procedures. Responsibilities include processing and tracking a wide variety of legal documents, restitution, records, and correspondence; providing specialized legal clerical support to attorneys and their staff within County offices; and performing other related duties as required.

Salary Ranges

• Legal Support Assistant I – $20.94 - $34.90 Hourly; $3,630.07 - $6,049.76 Monthly; $43,560.82 - $72,597.17 Annually
• Legal Support Assistant II – $23.41 - $40.21 Hourly; $4,057.99 - $6,970.55 Monthly; $48,695.92 - $83,646.64 Annually

Meet the Team!

District Attorney of Riverside County, as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office’s staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.

Division of Victim Services

The Division of Victim Services (DVS) is a division within the Riverside County District Attorney's Office. DVS serves as a Victim/Witness Assistance Center pursuant to California Penal Code 13835 and is recognized by the Riverside County Board of Supervisors as the county’s primary provider of comprehensive services to victims and witnesses of crime. DVS is dedicated to empowering victims, to ensuring victims’ rights are respected, and to assisting them in navigating the complexities of the criminal justice system with compassion and support. DVS operates a number of programs that provide ongoing support to victims of crime: California Victim Compensation Board Claims Unit, K9 Facility Dog program, Mass Casualty Crisis Response Team (CRT), Crime Prevention Unit services dedicated to reducing youth engagement in criminal activity, and the community engagement program S.T.O.R.I.E.S. link to DVS website page https://rivcoda.org/victim-services

Legal Support Assistant I – Responsibilities

• Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.
• Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
• Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.
• Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.
• Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys.
• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.
• Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process.
• Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available.

Legal Support Assistant II – Responsibilities

• Serve as secretarial and clerical support to attorneys and other County staff; schedule appointments, screen callers and initiate reply to routine correspondence.
• Provide the more responsible and authoritative information to law enforcement officers, attorneys, officers of the court, other staff, agencies, or the general public; train lower-level staff; interpret legal, procedural or department requisites from the record to the public, law enforcement agencies and/or attorneys; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files, or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.
• Maintain files of correspondence and legal documents, including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, opinions, proceedings, ordinances, contracts, agreements, orders, motions, points and authorities, complaints, warrants, subpoenas, commitments, indictments, decisions, investigation requests, extraditions, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other civil and criminal legal documents; may receive payments, issue receipts, turn in money and file fee receipts with the court.
• Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies, procedures, legal terminology, and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate.
• Compile a variety of reports, locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available.

Legal Support Assistant I – Education & Experience

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: One year of clerical experience.

Legal Support Assistant II – Education & Experience

OPTION I

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment.

OPTION II

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: One year as a Legal Support Assistant I with the County of Riverside.

Other Requirements for All Levels

License: Possession of a valid California Class C Driver's License may be required based on assignment.

Typing Skill: Skill to type 40 net words per minute may be required based on assignment.

Background Check: Must be able to pass an extensive background check.

Legal Support Assistant I – Knowledge & Ability

Knowledge of: Modern office practices and procedures, including preparing correspondence and reports, filing and operating standard office equipment; current English usage in business contexts; statistical and fiscal recordkeeping principles and application; proper telephone techniques and basic computer skills.

Ability to: Perform general clerical work and learn specific operations of the office; learn legal terminology, codes, forms, documents, and the chronology of legal actions and deadlines required in the preparation, processing and tracking of documentation for attorneys' case files; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; exercise good judgment and initiative in the performance of legal clerical work and carry out a variety of clerical activities related to assignments; communicate, verbally and in writing, to concisely obtain, record and relay information, explain procedures, forms, and processes with tact and courtesy to the general public, attorneys and law enforcement officers; establish and maintain cooperative relationships with the public and explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.

Legal Support Assistant II – Knowledge & Ability

Knowledge of: Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports and a wide variety of legal documents; statistical and fiscal recordkeeping principles and application; proper telephone techniques; operating principles and application of modern office equipment, including word processing, computerized data systems, storage systems, and terminology.

Ability to: Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.

For questions regarding this recruitment Contact Letisia Jimenez at [phone] or [e-mail]. Please allow 1-2 business days for a response to general inquiries.