Legal Secretary (Entry)

Solano County; California (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Solano County, in the District Attorney’s Office, seeks an entry-level Legal Secretary to support case preparation, processing, coordination and filing of criminal and civil matters. The role requires a high school diploma or GED and demonstrated typing speed of 40 words per minute.

Applicants should have about six months of full-time experience handling legal documents, preferably for a government agency. The position is clerical and administrative in nature, with a path within the Legal

Qualifications

• High school diploma or GED; supplemented by six (6) months of full-time work experience in preparing and processing legal documents, preferably for a governmental agency.

Responsibilities

• Provide clerical and administrative support in the preparation, processing, coordination and filing of criminal and/or civil cases.
• Assist the District Attorney's Office with case document preparation and filing; entry-level within the Legal Secretary series.

Skills

Typing 40 wpm

Education

High School diploma or GED

Job description

WHY JOIN US AT SOLANO COUNTY?

COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including:

• Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs
• Providing law enforcement services in the unincorporated area of the county
• Protecting the community from public health threats such as communicable diseases
• Coordinating countywide responses to domestic violence and terrorism or other emergencies
• Managing the criminal justice process after arrest (jail, prosecution, defense, probation)
• Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,
• Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day-to-day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.

To learn more about Solano County, please visit: www.solanocounty.gov

THE POSITION

Under general supervision, performs a variety of complex clerical and administrative support work in connection with the preparation, processing, coordinating and/or filing of criminal and/or civil cases; performs related duties as required. This class is the entry level in the Legal Secretary series and is characterized by the responsibility to provide clerical and administrative support in the preparation, processing, coordination, tracking and filing of cases. This class is distinguished from the Legal Secretary position in that the latter has responsibility for more technical aspects of the work and has more discretion in decision making.

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. The current vacancy is in the District Attorney’s Office.

POSITION REQUIREMENTS

High school diploma or GED; supplemented by six (6) months of full-time work experience in preparing and processing legal documents, preferably for a governmental agency, that demonstrates possession of and competency in the requisite knowledge and abilities.

SPECIAL REQUIREMENTS

Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination.

SELECTION PROCESS

10/16/26– 5:00pm (PST)– Deadline to submit application and required documents for next application review.

TBD– Tentative week for written and typing exam.

Applications will be reviewed every three weeks thereafter as needed.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule.

All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES – Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

DOCUMENT SUBMITTAL REQUIREMENTS

Applicants may submit a typing certificate. If you choose to submit a typing certificate, the typing certificate must contain a minimum NET speed of (40) words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.

Applicants that have participated in prior Solano County skills testing must contact [e-mail] by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.

VETERAN’S PREFERENCE POINTS

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE (or APPLICATION REVIEW DEADLINE). Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons.

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.