Legal Secretary - Conveyancing

Placements24; The Islands (MS); On-site; USD 11,000 - 18,000; Full time

Benefits offered by this job

Medical aid contributions

Professional development opportunities

Friendly team environment

Job summary

Placements24 is seeking a skilled and organized Legal Secretary with specialized conveyancing experience to join a busy law firm in Paarl.

You will manage the end-to-end administration of conveyancing transactions and coordinate meetings with clients and stakeholders, ensuring accurate records and timely progression of matters under attorneys’ guidance.

Qualifications

• 3+ years of conveyancing experience.
• Proficiency in MS Office and legal software.
• Strong organization and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Manage the end-to-end administration of conveyancing transactions, including transfers, bonds, and cancellations.
• Prepare and file necessary legal documentation with the Deeds Office and other relevant authorities.
• Schedule and coordinate meetings, consultations, and site visits for property transactions.
• Communicate effectively with clients, estate agents, banks, and other stakeholders.
• Maintain and organize client files, ensuring all documentation is up-to-date and readily accessible.
• Handle incoming and outgoing correspondence, including emails, faxes, and standard letters.

Skills

Legal Secretary

Conveyancing experience

Tools

MS Office Suite

Legal software

Job description

Our client, a busy law firm located in Paarl , is looking for a skilled and organised Legal Secretary with specialized experience in conveyancing to join their property law department. This crucial support role involves managing all administrative aspects of property transactions, from initial client engagement to the final registration of deeds. You will be responsible for maintaining accurate records, scheduling appointments, corresponding with clients and relevant parties, and ensuring the smooth progression of conveyancing matters under the guidance of the firm's attorneys. Attention to detail and efficiency are paramount for success in this position.

Key Responsibilities

• Manage the end-to-end administration of conveyancing transactions, including transfers, bonds, and cancellations.
• Prepare and file necessary legal documentation with the Deeds Office and other relevant authorities.
• Schedule and coordinate meetings, consultations, and site visits for property transactions.
• Communicate effectively with clients, estate agents, banks, and other stakeholders.
• Maintain and organize client files, ensuring all documentation is up-to-date and readily accessible.
• Handle incoming and outgoing correspondence, including emails, faxes, and standard letters.

Requirements

• Proven experience as a Legal Secretary , with a minimum of 3 years specifically in conveyancing.
• Proficiency in relevant legal software and MS Office Suite.
• Strong understanding of the conveyancing process and related legal documentation.
• Excellent organizational skills, time management abilities, and attention to detail.
• Professional demeanor and strong communication skills, both written and verbal.

Benefits

• Competitive annual salary and potential for a performance-based bonus.
• Work within a well-established and respected legal practice in Paarl .
• Standard employee benefits including medical aid contributions.
• Opportunities for professional development and to deepen your expertise in conveyancing.
• A friendly and supportive team environment.