Legal Secretary

Gila County; Globe (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

Gila County in Globe, Arizona is seeking an administrative assistant to support an assigned prosecutor. The role provides administrative and clerical support to ensure cases are prepared and organized, manages calendars, drafts pleadings, subpoenas, and prepares trial materials.

The position handles phones and visitors, coordinates interviews with victims and witnesses, conducts basic case research, and assists with document preparation and filing to keep the office running smoothly.

Qualifications

• Experience providing administrative support to attorneys.
• Strong organizational and record-keeping abilities.
• Excellent communication and phone etiquette.

Responsibilities

• Provide administrative and clerical support to the assigned prosecutor to ensure cases are prepared and organized.
• Manage the prosecutor's calendar, scheduling, and on-call lists; assist with law and motion days and trainings.
• Prepare legal pleadings, subpoenas, certificates of service, and other court-related documents.
• Coordinate interviews, court appearances, and meetings with victims and witnesses; handle filings and document distribution.
• Answer phones, greet visitors, and respond to inquiries; assist other agencies with requests.
• Conduct basic case research, maintain case files, and support trial preparation.

Skills

Administrative support

Customer service

Calendar management

Communication

Job description

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7523065

The purpose of this position is to assist an assigned attorney, providing administrative support and customer service.

This position provides administrative and clerical support to the assigned prosecutor in order to ensure that all assigned cases are prepared and organized.

The secretary manages the prosecutor's schedule and caseload, types pleadings, and sets up interviews, court coverage, and meetings with victims and/or witnesses, etc. The role is also responsible for answering phones, dealing with visitors, and assisting other agencies with their requests.

Prepares legal pleadings, forfeiture documents, and logs; prepares summonses, indictments, long-form complaints, subpoenas for trial, and certificates of service.

Performs various legal secretarial duties in support of assigned attorneys including document preparation, scheduling, and calendaring, case research and data collection, and trial preparation.

Manages and maintains attorney calendars, including meetings, court appearances, weekly on-call lists, law and motion days, and training.

Calendars incoming court documents and minute entries; schedules interviews, oral arguments, hearings, and conference calls; and coordinates schedule changes.

Takes notes and documents court proceeding case files; distributes case files to appropriate secretary or prosecutor.

Prepares case files and documentation for trial; organizes and prepares trial notebooks; coordinates marking of evidence; transcribes interviews for incorporation in trial procedures; and ensures evidence has been tested and materials, evidence, and witnesses have been disclosed to defense.

Monitors and maintains case files from opening to closure; updates case statuses in Judicial Dialog and on case/warrant lists; coordinates flow of judicial pleadings and filings; and maintains appeal cases and coordinates relevant documentation.

Conducts case research and collects data on defendants; obtains criminal histories, case histories, addresses, and defendant descriptions.

Answers and routes incoming calls; responds to general inquiries; replies to emails; communicates with County employees, elected officials, State agencies, attorneys, victims, defendants, and other relevant parties regarding cases.

Performs other duties as assigned.