Legal Secretary

City of Colorado Springs; Colorado Springs (CO); On-site; USD 52,000 - 76,000; Full time

Job summary

City of Colorado Springs seeks a Legal Secretary to support the City Attorney’s Office Leadership Team and the Litigation/Employment Division. You will handle legal documents, calendar coordination, front-desk backup, and records management with a focus on accuracy and timeliness.

The role requires strong English skills, proficiency with MS Office and ICCES, and prior legal support experience. A Colorado Notary Public and education as a minimum are preferred; this is an on‑site, at‑will position.

Qualifications

• Strong command of English grammar, punctuation, spelling, and sentence structure.
• Expert-level proficiency with Microsoft Office, Adobe Acrobat Pro, ICCES (Integrated Colorado Courts E‑Filing System), and SharePoint.
• Clear and concise verbal and written communication skills.
• Strong attention to detail and excellent organizational and prioritization abilities.
• Equivalent to the completion of twelfth grade (high school diploma or GED)
• Two years of full‑time legal support experience, including experience in the preparation and process of legal documents and records.
• Possess, or obtain within six months of hire, a Colorado Notary Public certification

Responsibilities

• Provide legal administrative, executive, and customer service support to the City Attorney’s Office Leadership Team and the Litigation/Employment Division.
• Prepare legal documents, pleadings, correspondence, ordinances, resolutions, forms, and special applications, and file pleadings and other documents with courts and administrative agencies.
• Manage calendars for assigned attorneys and coordinate meetings with other City departments.
• Coordinate, enter, and track City Council agenda items in Granicus.
• Provide backup front-desk coverage, answer phones, assist walk‑ins, and maintain files, databases, and the case document management system.
• Proofread documents and handle internal and external records management in compliance with retention and destruction procedures.
• Compile and track invoices; assist with contracts, agreements, expense reports, P‑cards, receipts, and journal entries; and handle travel and event-related expenses for attorneys.
• Schedule office meetings and events.
• Other duties as assigned.
• Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page.

Skills

English grammar

Microsoft Office

Adobe Acrobat Pro

ICCES

SharePoint

verbal communication

written communication

attention to detail

organization

Education

High school diploma or GED

2 years legal support experience

Colorado Notary Public within 6 months

Tools

Microsoft Office

Adobe Acrobat Pro

ICCES

SharePoint

Job description

Legal Secretary

About the Job: In this position, you will join the City Attorney’s Office for the City of Colorado Springs, providing legal administrative support to the Leadership Team and the Litigation/Employment Division. This role includes performing administrative and technical duties and coordinating programs within the assigned department or division. The position is at-will and reports to the Legal Administrator.

This position is subject to budget required furloughs to be implemented in the 2026 calendar year.

Come explore the possibilities a career with the City of Colorado Springs can offer!

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Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As a Legal Secretary, you will:

• Provide legal administrative, executive, and customer service support to the City Attorney’s Office Leadership Team and the Litigation/Employment Division.


• Prepare legal documents, pleadings, correspondence, ordinances, resolutions, forms, and special applications, and file pleadings and other documents with courts and administrative agencies.


• Manage calendars for assigned attorneys and coordinate meetings with other City departments.


• Coordinate, enter, and track City Council agenda items in Granicus.


• Provide backup front-desk coverage, answer phones, assist walk‑ins, and maintain files, databases, and the case document management system.


• Proofread documents and handle internal and external records management in compliance with retention and destruction procedures.


• Compile and track invoices; assist with contracts, agreements, expense reports, P‑cards, receipts, and journal entries; and handle travel and event-related expenses for attorneys.


• Schedule office meetings and events.


• Other duties as assigned.


• Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page.

We are looking for candidates who possess:

• Strong command of English grammar, punctuation, spelling, and sentence structure.


• Expert‑level proficiency with Microsoft Office, Adobe Acrobat Pro, ICCES (Integrated Colorado Courts E‑Filing System), and SharePoint.


• Clear and concise verbal and written communication skills.


• Strong attention to detail and excellent organizational and prioritization abilities.

• Equivalent to the completion of twelfth grade (high school diploma or GED)


• Two years of full‑time legal support experience, including experience in the preparation and process of legal documents and records.


• Possess, or obtain within six months of hire, a Colorado Notary Public certification

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• College‑level coursework in legal studies or a related field


• Two or more years of litigation support experience


• Experience working in a law firm and/or government legal environment


• Experience in the preparation of trial exhibits, legal research, jury instructions, rules of civil procedures, eDiscovery, and civil court processes


• Experience e‑Filing using PACER (Public Access to Court Electronic Records) and JBITS (Judicial Business Integrated with Technology Services)


• Experience with accounting or invoice processing

Please contact Shereen Ross at [e-mail] for any questions about this position.

The background check process for this position includes being fingerprinted. Fingerprints will be used to check the FBI's criminal history records.